Storage and Management of Lloyd George Medical Records

{
  "id": "032942-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2026-04-10T16:00:47+01:00",
  "ocid": "ocds-h6vhtk-068047",
  "buyer": {
    "id": "GB-NHS-QRL",
    "name": "NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD"
  },
  "awards": [
    {
      "id": "032942-2026-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-05169780",
          "name": "Restore plc"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "F15672",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The contract was awarded via the ESPO Framework 390_22 for Lot 3 - Total Document Management Solutions.\nThis provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. \nNHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records, for participating practices across the HIOW Integrated Care System. \nThis involves two processes:\n• Relocation of the paper record from the practices to the central store, including the barcoding and indexing of each record.\n• Retrieval of the paper record as required by the practice. \nThe service has been procured via the ESPO 390_22 Document Management Solutions Framework. The ICB are awarding to Restore Records Management Ltd. The ICB reserves the right to include any practice within the stated footprint, over the life of the contract.\nThe lifetime value of the contract is £747,084.96.\nThe contract starts on the 16th of March 2026 until the 15th of January 2027.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ3"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          }
        ]
      }
    ],
    "title": "Storage and Management of Lloyd George Medical Records",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records. \nThis provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training.",
    "classification": {
      "id": "72317000",
      "scheme": "CPV",
      "description": "Data storage services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The contract was awarded via the Lot 3 of the ESPO, 390_22, Document Management Solutions framework in accordance with the permitted framework terms.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-NHS-QRL",
      "name": "NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKJ3",
        "locality": "Eastleigh",
        "postalCode": "SO50 5PB",
        "countryName": "United Kingdom",
        "streetAddress": "Omega House 112 Southampton Road"
      },
      "details": {
        "url": "https://www.hantsiow.icb.nhs.uk/icb",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "id": "QRL",
        "scheme": "GB-NHS",
        "legalName": "NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD"
      },
      "contactPoint": {
        "email": "pho-tr.hiowicbprocurement@nhs.net"
      }
    },
    {
      "id": "GB-COH-05169780",
      "name": "Restore plc",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "Rainham",
        "postalCode": "RM13 9YB",
        "countryName": "United Kingdom",
        "streetAddress": "Restore Storage Group, 8 Beam Reach, Coldharbour Lane"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "05169780",
        "scheme": "GB-COH",
        "legalName": "Restore plc"
      }
    },
    {
      "id": "GB-FTS-7114",
      "name": "NHS England",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "NHS England"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "032942-2026-1",
      "value": {
        "amount": 747084.96,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "032942-2026-1",
      "dateSigned": "2026-03-16T00:00:00Z"
    }
  ],
  "description": "This is a Public Contracts Regulations 2015 confirmation of contract award notice. This contract has been awarded under the Public Contracts Regulations 2015. For the avoidance of doubt, the provisions of the Health Care Services (Provider Selection Regime) Regulations 2023 and The Procurement Act 2023, do not apply to this award.\nThe award was ratified by attendees of the following HIOW ICB Committees:\nHIOW ICB Spend Control Group. January 2026\nHIOW ICB Procurement Group. February 2026\nHIOW Executive Committee. March 2026\nNo conflicts of interest were identified.",
  "initiationType": "tender"
}