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AwardedFind a Tender · award

CCGANI Case Management System

Buyer: Business Services Organisation ITS →

BuyerBusiness Services Organisation ITS
StatusAwarded
DeadlineNot published
ValueValue not published
Published17 Feb 2026

What is being bought

Guardian Case Informtaion System (GCIS) holds data on CCGANI's cases involving children and young people who are subject to public law and adoption proceedings. This includes all case management data, case review information, performance reporting data and the tool assists in responses to Data Subject Access Requests (DSAR's) and FOIs. CCAGNI's guardian and administrative staff use GCIS system to centrally record and update the status of all its cases and without this system CCAGNI would not have a centralised repository of case data and ultimately would not have an online tool to fulfil its statutory function. % of the 7 staff Children Court Guardian Agency staff use GCIS including 5 self-employed guardians who also access the system. It is important to note that the demand for CCGANI services is evergrowing with the Agencys greatest challenge being its ability to allocate cases to Guardians, in a timely way. Allocation of cases is done via this system. Due to the nature of the work CCAGNI undertakes, the GCIS system is a very unique requirement to this particular Arm's Length Body (ALB) within the Health and Social Care System. A new retendering exercise began following the approval of the existing contract extension to allow sufficient time to scope a further business case. CCGANI plan to start the re-tendering exercise as soon as we have secured the extension of the existing contract (due to expire on 31st January 2026). CCGANI have one know "upgrade" included as the SOW (statement of works) which needs undertaken in advance of next October (2026). DHCNI have not approved additional spend in terms of maintenance/upgrades. These are to be submitted as additional busines cases if required. There is one known upgrade which has been approved to be undertaken in advance of October 2026.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationalehe current supplier owns the intellectual property rights of the GCIS system and due to the nature of the work CCGANI undertakes (and its statutory obligations), the GCIS system is very unique to CCGANI. It is important to note that the demand for CCGANI services is ever-growing with the Agencys greatest challenge being its ability to allocate cases to guaradians, in a timely way and current system holds all the data replating to childrens cases. Due to the legal obligations around data retention (up to 7 years) it is important we maintain the current system until such times as the retendering exercise is complete.
Rationale classificationssingleSuppliersIntellectualPropertyExclusiveRights
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£180,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05fe26
Latest release ID014403-2026
Latest release timestampTue Feb 17 2026 15:06:11 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
17 Feb 2026award, contract014403-2026
30 Dec 2025award, contract086435-2025
30 Dec 2025award, contract086432-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
17 Feb 2026 · 014403-2026 · award, contract
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    "description": "Guardian Case Informtaion System (GCIS) holds data on CCGANI's cases involving children and young people who are subject to public law and adoption proceedings. This includes all case management data, case review information, performance reporting data and the tool assists in responses to Data Subject Access Requests (DSAR's) and FOIs.\nCCAGNI's guardian and administrative staff use GCIS system to centrally record and update the status of all its cases and without this system CCAGNI would not have a centralised repository of case data and ultimately would not have an online tool to fulfil its statutory function. % of the 7 staff Children Court Guardian Agency staff use GCIS including 5 self-employed guardians who also access the system. It is important to note that the demand for CCGANI services is evergrowing with the Agencys greatest challenge being its ability to allocate cases to Guardians, in a timely way. Allocation of cases is done via this system.\nDue to the nature of the work CCAGNI undertakes, the GCIS system is a very unique requirement to this particular Arm's Length Body (ALB) within the Health and Social Care System.\nA new retendering exercise began following the approval of the existing contract extension to allow sufficient time to scope a further business case. CCGANI plan to start the re-tendering exercise as soon as we have secured the extension of the existing contract (due to expire on 31st January 2026). CCGANI have one know \"upgrade\" included as the SOW (statement of works) which needs undertaken in advance of next October (2026). DHCNI have not approved additional spend in terms of maintenance/upgrades. These are to be submitted as additional busines cases if required. There is one known upgrade which has been approved to be undertaken in advance of October 2026.",
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30 Dec 2025 · 086435-2025 · award, contract
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      "id": "GB-COH-NI040683",
      "name": "FLUENT TECHNOLOGY LIMITED",
      "roles": [
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      "address": {
        "region": "UKN06",
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        "locality": "Belfast",
        "postalCode": "BT7 1JJ",
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        "streetAddress": "21 Botanic Avenue"
      },
      "details": {
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        "vcse": false,
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      },
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        "id": "NI040683",
        "scheme": "GB-COH"
      },
      "contactPoint": {
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      },
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30 Dec 2025 · 086432-2025 · award, contract
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              "id": "72000000",
              "scheme": "CPV",
              "description": "IT services: consulting, software development, Internet and support"
            }
          ]
        }
      ],
      "value": {
        "amount": 180000,
        "currency": "GBP",
        "amountGross": 216000
      },
      "status": "pending",
      "renewal": {
        "description": "1 year optional extension"
      },
      "documents": [
        {
          "id": "086432-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/086432-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-12-30T13:15:39Z"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-NI040683",
          "name": "FLUENT TECHNOLOGY LIMITED"
        }
      ],
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-01-12T23:59:59Z"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2028-01-30T23:59:59Z",
        "startDate": "2026-01-31T00:00:00Z",
        "maxExtentDate": "2029-01-30T23:59:59Z"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05fe26",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "CCGANI Case Management System",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Guardian Case Informtaion System (GCIS) holds data on CCGANI's cases involving children and young people who are subject to public law and adoption proceedings.  This includes all case management data, case review information, performance reporting data and the tool assists in responses to Data Subject Access Requests (DSAR's) and FOIs.  \nCCAGNI's guardian and administrative staff use GCIS system to centrally record and update the status of all its cases  and without this system CCAGNI would not have a centralised repository of case data and ultimately would not have an online tool to fulfil its statutory function.  % of the 7 staff Children Court Guardian Agency staff use GCIS including 5 self-employed guardians who also access the system.  It is important to note that the demand for CCGANI services is evergrowing with the Agencys greatest challenge being its ability to allocate cases to Guardians, in a timely way.  Allocation of cases is done via this system.\nDue to the nature of the work CCAGNI undertakes, the GCIS system is a very unique requirement to this particular Arm's Length Body (ALB) within the Health and Social Care System.\nA new retendering exercise began following the approval of the existing contract extension to allow sufficient time to scope a further business case.   CCGANI plan to start the re-tendering exercise as soon as we have secured the extension of the existing contract (due to expire on 31st January 2026).  CCGANI have one know \"upgrade\" included as the SOW (statement of works) which needs undertaken in advance of next October (2026).  DHCNI have not approved additional spend in terms of maintenance/upgrades.  These are to be submitted as additional busines cases if required.  There is one known upgrade which has been approved to be undertaken in advance of October 2026.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The current supplier owns the intellectual property rights of the GCIS system and due to the nature of the work CCGANI undertakes (and its statutory obligations), the GCIS system is very unique to CCGANI.  It is important to note that the demand for CCGANI services is ever-growing with the Agencys greatest challenge being its ability to allocate cases to guaradians, in a timely way and current system holds all the data replating to childrens cases.  Due to the legal obligations around data retention (up to 7 years) it is important we maintain the current system until such times as the retendering exercise is complete.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersIntellectualPropertyExclusiveRights"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-NHS-PWNJ-1991-NGDW",
      "name": "Business Services Organisation Procurement and Logistics Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT2 8DQ",
        "countryName": "United Kingdom",
        "streetAddress": "2 Franklin Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PWNJ-1991-NGDW",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "email": "ITSPMO@hscni.net"
      },
      "additionalIdentifiers": [
        {
          "id": "PCQH-8657-NGMT",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-NI040683",
      "name": "FLUENT TECHNOLOGY LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT7 1JJ",
        "countryName": "United Kingdom",
        "streetAddress": "21 Botanic Avenue"
      },
      "details": {
        "url": "http://www.flexigrant.com",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "NI040683",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@fluenttechnology.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PBND-4885-LJVJ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}