Contract Management System

{
  "id": "085228-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-12-22T09:23:18Z",
  "ocid": "ocds-h6vhtk-05fb25",
  "buyer": {
    "id": "GB-MPR-26278R",
    "name": "West Kent Housing Association"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKJ4",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "72000000",
              "scheme": "CPV",
              "description": "IT services: consulting, software development, Internet and support"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-07851234",
          "name": "OneAdvanced Limited"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05fb25",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Contract Management System",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "*This notice is for information only as the contract has been awarded* \nWest Kent Housing Association is seeking a supply partner for the provision of a contract management system:\nProviding a central repository for all supplier contracts, in a consistent format, with straightforward access by contract owners and automated alerts for renewals, performance reviews and termination notice periods.\nDigitising contract details capture and processing using an AI-powered OCR tool that extracts and registers data directly into the contract management system.\nImproving data accuracy and reducing manual entry, which minimises errors and frees up staff time for higher-value tasks.\nEnhancing financial visibility and control, enabling better decision-making and compliance with audit and regulatory requirements.\nSupporting strategic goals such as operational excellence, digital transformation, and cost efficiency.\nEnabling the procurement function to support the wider business more effectively and efficiently.",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Below threshold - limited competition"
  },
  "parties": [
    {
      "id": "GB-MPR-26278R",
      "name": "West Kent Housing Association",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ46",
        "country": "GB",
        "locality": "Sevenoaks",
        "postalCode": "TN13 1AX",
        "countryName": "United Kingdom",
        "streetAddress": "101 London Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "26278R",
        "scheme": "GB-MPR"
      },
      "contactPoint": {
        "email": "tenders@wkha.org.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PWND-8621-RJPR",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-07851234",
      "name": "OneAdvanced Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B1 1RF",
        "countryName": "United Kingdom",
        "streetAddress": "The Mailbox Level 3"
      },
      "details": {
        "url": "https://www.oneadvanced.com/",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "07851234",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "bidmanagementteam@oneadvanced.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PMHC-9629-CWGZ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "title": "Contract Management System (SaaS)",
      "value": {
        "currency": "GBP",
        "amountGross": 69572
      },
      "period": {
        "endDate": "2028-12-31T23:59:59Z",
        "startDate": "2025-12-31T00:00:00Z"
      },
      "status": "active",
      "awardID": "1",
      "documents": [
        {
          "id": "085228-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/085228-2025",
          "format": "text/html",
          "noticeType": "UK7",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "datePublished": "2025-12-22T09:23:18Z"
        }
      ],
      "dateSigned": "2025-12-19T00:00:00Z",
      "aboveThreshold": false
    }
  ],
  "initiationType": "tender"
}