Provision of a Fleet and Asset Management System

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      "identifier": {
        "id": "PNBJ-7645-CMHD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Fran Webster",
        "email": "fran.webster@ntsglobal.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "065275-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-10-14T15:27:00+01:00",
  "ocid": "ocds-h6vhtk-05cc76",
  "buyer": {
    "id": "GB-PPON-PNBJ-7645-CMHD",
    "name": "Direct Rail Services Limited"
  },
  "tender": {
    "id": "C27869",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2031-10-01T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00",
          "maxExtentDate": "2032-10-01T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Rail Fleet & Asset Management System",
    "value": {
      "amount": 1500000,
      "currency": "GBP",
      "amountGross": 1800000
    },
    "status": "planning",
    "amendments": [
      {
        "id": "065275-2025",
        "description": "I have updated the contact information on the document."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "DRS is undertaking a strategic transformation of its rail fleet and asset management system in anticipation of the Maximo contract ending in November 2026. The current system, Maximo 7.6, is underutilised, with less than 20% of its functionality actively used and it presents ongoing challenges.\nAs part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October. On this day we intend to go through more details around our requirements. To be invited, suppliers are invited to contact the email [daniel.scott@ntsglobal.uk] and you will be sent an engagement form to complete. I would ask all supplier that wish to attend the engagement day to return the form by 12:00 noon on 24th October. \nThe project aims to select and implement a modern, fit-for-purpose, off-the-shelf solution by October 2026. This system will enhance user experience, improve integration with the wider digital ecosystem, reduce operational and support costs, and unlock greater value from asset data. The vision is to operate with an intuitive, scalable solution that serves as a single source of truth for all maintenance records and activities, enabling better decision-making, improved compliance, and enhanced operational performance. This transformation will support operational excellence, flexibility, scalability, and long-term sustainability across DRS’s rail operations",
    "communication": {
      "futureNoticeDate": "2026-04-30T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PNBJ-7645-CMHD",
      "name": "Direct Rail Services Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD12",
        "country": "GB",
        "locality": "Carlisle",
        "postalCode": "CA6 4SJ",
        "countryName": "United Kingdom",
        "streetAddress": "Regents Court, Baron Way"
      },
      "details": {
        "url": "https://www.directrailservices.com/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNBJ-7645-CMHD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "ben.mckeogh@ntsglobal.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "065275-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/065275-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-14T15:27:00+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-21T23:59:59Z",
        "description": "As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October.\nTo be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "065257-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-10-14T15:08:56+01:00",
  "ocid": "ocds-h6vhtk-05cc76",
  "buyer": {
    "id": "GB-PPON-PNBJ-7645-CMHD",
    "name": "Direct Rail Services Limited"
  },
  "tender": {
    "id": "C27869",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2031-10-01T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00",
          "maxExtentDate": "2032-10-01T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Rail Fleet & Asset Management System",
    "value": {
      "amount": 1500000,
      "currency": "GBP",
      "amountGross": 1800000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "DRS is undertaking a strategic transformation of its rail fleet and asset management system in anticipation of the Maximo contract ending in November 2026. The current system, Maximo 7.6, is underutilised, with less than 20% of its functionality actively used and it presents ongoing challenges.\nAs part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October. To be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal.\nThe project aims to select and implement a modern, fit-for-purpose, off-the-shelf solution by October 2026. This system will enhance user experience, improve integration with the wider digital ecosystem, reduce operational and support costs, and unlock greater value from asset data. The vision is to operate with an intuitive, scalable solution that serves as a single source of truth for all maintenance records and activities, enabling better decision-making, improved compliance, and enhanced operational performance. This transformation will support operational excellence, flexibility, scalability, and long-term sustainability across DRS’s rail operations",
    "communication": {
      "futureNoticeDate": "2026-04-30T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PNBJ-7645-CMHD",
      "name": "Direct Rail Services Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD12",
        "country": "GB",
        "locality": "Carlisle",
        "postalCode": "CA6 4SJ",
        "countryName": "United Kingdom",
        "streetAddress": "Regents Court, Baron Way"
      },
      "details": {
        "url": "https://www.directrailservices.com/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNBJ-7645-CMHD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "ben.mckeogh@ntsglobal.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "065257-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/065257-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-14T15:08:56+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-21T23:59:59Z",
        "description": "As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October.\nTo be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal."
      }
    ]
  },
  "initiationType": "tender"
}