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AwardedFind a Tender · award

LUV01377- Website and Content Management System

Buyer: University of Leicester →

BuyerUniversity of Leicester
StatusAwarded
DeadlineNot published
ValueValue not published
Published1 Sept 2026

What is being bought

The University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University’s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms. The new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs. Operationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University’s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development. The project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition. The University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation. The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process. All submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8KST953R74

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£734,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0592af
Latest release ID082740-2026
Latest release timestampTue Sep 01 2026 13:53:30 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
1 Sept 2026award, contract082740-2026
9 Mar 2026award, contract020842-2026
2 Sept 2025tender053341-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
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9 Mar 2026 · 020842-2026 · award, contract
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    }
  ],
  "language": "en",
  "initiationType": "tender"
}
2 Sept 2025 · 053341-2025 · tender
{
  "id": "053341-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-09-02T19:05:06+01:00",
  "ocid": "ocds-h6vhtk-0592af",
  "buyer": {
    "id": "GB-PPON-PPNM-4297-VLCH",
    "name": "University of Leicester"
  },
  "tender": {
    "id": "LUV01377",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 734000,
          "currency": "GBP",
          "amountGross": 880000
        },
        "status": "active",
        "renewal": {
          "description": "7 x 12 month optional extension periods"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Section 2",
              "type": "quality",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59+00:00",
          "startDate": "2026-02-01T00:00:00+00:00",
          "maxExtentDate": "2035-01-31T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Please refer to Appendix 1- Procurement Specific Questionnaire"
            },
            {
              "type": "technical",
              "description": "Please refer to Appendix 1- Procurement Specific Questionnaire"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48783000",
            "scheme": "CPV",
            "description": "Content management software package"
          }
        ]
      }
    ],
    "title": "LUV01377- Website and Content Management System",
    "value": {
      "amount": 734000,
      "currency": "GBP",
      "amountGross": 880000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-4750",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4750",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-4751",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4751",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-4752",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4752",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "053341-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/053341-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-02T19:05:06+01:00"
      }
    ],
    "procedure": {
      "features": "The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.\nStage 1: Selection (Sifting Stage)\nSuppliers will be asked to complete a set of questions divided into:\n1)Appendix 1: PSQ- Procurement Specific Questionnaire (this document)\n2)Appendix 2:  \n•Section 1- Functional Pass/Fail\n•Section 2- Functional Scored- 100%\n•Section 3- Non Functional Pass/Fail\nResponses to Sections 1 and 2 will be assessed on a pass/fail basis, unless stated otherwise. Failure to meet any mandatory requirement will result in exclusion from the process.\nResponses to Section 3 will be scored.\nAll questions across all sections are mandatory. Failure to provide a response to any question may result in disqualification.\nDetailed instructions for completing each section are set out in the relevant Appendix. Please review these carefully, as failure to follow the guidance may render part or all of your response invalid.\nAt the end of this stage, the seven highest-scoring suppliers will be shortlisted and invited to proceed to the tender stage.\nLate Submissions will not be accepted.\nStage 2: Invitation to Tender (ITT)\nThe shortlisted suppliers will then be invited to submit a full tender response. This stage will include detailed technical, quality, and commercial submissions. Evaluation will follow the published scoring methodology. The highest scoring tender will be considered for award. We also reserve the right to conduct interviews for top scoring suppliers.\nClarification Periods\nTo ensure fairness and transparency, suppliers will have opportunities to raise clarification questions at both stages."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-12-31T23:59:59+00:00"
    },
    "description": "The University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University’s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms.\nThe new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs.\nOperationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University’s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development.\nThe project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition.\nThe University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation.\nThe University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.\nAll submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8KST953R74\nTo view this notice, please click here: \nhttps://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=977601569",
    "enquiryPeriod": {
      "endDate": "2025-09-10T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "NA",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2025-10-01T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-PPON-PPNM-4297-VLCH",
      "name": "University of Leicester",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF21",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE1 7RH",
        "countryName": "United Kingdom",
        "streetAddress": "University Road, Leicester"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PPNM-4297-VLCH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Sumaya Makda",
        "email": "smam5@leicester.ac.uk",
        "telephone": "+44 116 223 1457"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}