Maintenance of Life Critical, Statutory Fire Alarm Systems and Accessories

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    "description": "Contract award for the provision of Life Critical, Statutory Fire Alarm Systems and Accessories Maintenance, under the following procurement act direct award grounds:\nDue to the nature of the services and the wish to retain the organisation, who is also providing major services to various health board premises, the Health Board seeks to make a Direct Award under the Procurement Act 2023 for both Schedule 5, section 7 – Additional or repeat Goods/services. (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.\nAnd under schedule 5 paragraph 6:\n(a)due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and\n(b)there are no reasonable alternatives to those goods, services or works.\nAdditional grounds apply. As follows:\n•\tWhere follow up work is required, where the provider has already undertaken initial work in the same area.\n•\tThere would be a technical compatibility issue which needs to be met such as specific equipment being required.\n•\tThere is a need to retain a particular contractor for genuine business continuity issues (not just preference).\nSection 42 also applies, where the award of a public contract via a direct award to protect life and public safety is permitted:\n42 Direct award to protect life\n(1) If a Minister of the Crown considers it necessary, the Minister may by regulations provide that specified public contracts may be awarded if a direct award justification applies.\n(2) In subsection (1), “necessary” means necessary to—\n(a)protect human, animal or plant life or health, or\n(b)protect public order or safety.\nCTMUHB wishes to appoint Morris Churchfield (MC) to continue delivering the maintenance of life-critical, statutory fire alarm systems and accessories across CTMUHB. These systems are essential for protecting the safety of patients, staff, and visitors, providing early warning in the event of fire and enabling safe evacuation. Any disruption or failure in maintenance could directly compromise system performance, increasing the risk to life. Retaining a single, experienced contractor ensures continuity, preserves warranties, and allows for rapid fault detection and resolution, safeguarding both operational resilience and patient safety.\nMC have developed in-depth knowledge of CTMUHB’s fire alarm systems and maintain a strong working relationship with the Health Board. Their direct involvement in recent installation and upgrade projects provides them with a unique position to manage and maintain the systems efficiently.\nInstalled Equipment and Warranties\n•\tSignificant investment has been made in new equipment and assets at Princess of Wales Hospital (PoW) as part of major fire alarm upgrade works, as well as the Ground and First Floor refurbishment project at Prince Charles Hospital (PCH).\n•\tBoth projects include high-value warranties.\n•\tMC also secured the next phase of work at PCH under the G&FF scheme; re-tendering could place considerable strain on this budget.\n•\tAdditional installations by MC have taken place at Royal Glamorgan Hospital (RGH), Prince Charles Hospital (outside the G&FF scheme), and Glan Rhyd Hospital, funded via EFAB during 2022/23.\n•\tWork has also been delivered at Ysbyty Cwm Rhondda (YCR), Ysbyty George Thomas (YGT), Cefn Yr Afon, and Pinewood House. All these assets remain under warranty.\nMC are currently undertaking substantial works at PoW (roof replacement, additional work streams, and theatre fire enforcement works).\nOperational Risks of Multiple Contractors\nAttempting to manage crossover between contractors would present significant risks due to the complexity and criticality of life safety systems. Key risks include:\n•\tLoss of installer warranty cover (manufacturer warranty would remain, but installer responsibility would be voided).\n•\tOperational and contractual disputes regarding liability and rectification.\n•\tSlower fault resolution, increasing risk to life and safety.\n•\tReduced efficiency in diagnosis and system adaptation.\nBy retaining one contractor, CTMUHB maintains consistency, reduces ambiguity, and safeguards the integrity of its fire safety systems.\nBenefits of Standardisation\nThe ongoing works enable CTMUHB to embed standardisation of systems and products across sites. Benefits include:\n•\tImproved quality, efficiency, and cost-effectiveness.\n•\tReduced onboarding time and risk for Estates teams.\n•\tFaster fault diagnosis and rectification.\n•\tIncreased system compatibility and resilience.\nMC have also been named as an incumbent contractor on the Llantrisant Health Park development, with MTX (main contractor) being advised to use them. This ensures continuity and standardisation of the Honeywell Gent fire alarm systems, already deployed across many of CTMUHB’s high-risk inpatient sites.\nRe-tendering this work could place considerable strain on the Ground & First Floor scheme’s budget.\nA Transparency notice was submitted via Sell2Wales on 1st September 2025 to inform the market of the intention to award the contract via a direct award. No responses have been received from the wider market base to challenge the decision. ",
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    "description": "CTMUHB wishes to appoint Morris Churchfield to continue delivering the maintenance of life critical, statutory fire alarm systems and accessories across CTMUHB, which is seen as a critical contract to the Estates department.\nMorris Churchfield (MC) has in depth knowledge of CTMUHB systems and maintain a strong working relationship with the health board.\nA significant amount of new equipment and assets has been installed across the Princess of Wales Hospital (PoW) as part of the fire alarm upgrade works carried out several years ago, as well as during the Ground and First Floor refurbishment project at Prince Charles Hospital (PCH). Both of these projects include high-value warranties on the installed equipment and assets.\nIn addition, Morris Churchfield has secured the next phase of work at Prince Charles Hospital (PCH) under the Ground & First Floor (G&FF) scheme. Re-tendering this work could place considerable strain on the G&FF scheme’s budget.\nMC have also installed new detector heads and network cards at Royal Glamorgan Hospital (RGH), Prince Charles Hospital (outside the G&FF scheme), and Glan Rhyd Hospital. Furthermore, Morris Churchfield secured work at Ysbyty Cwm Rhondda (YCR), Ysbyty George Thomas (YGT), Cefn Yr Afon, and Pinewood House in the last financial year. All equipment installed during that period remains under warranty.\nMC are also currently undertaking substantial works at the Princess of Wales Hospital (PoW) as part of the roof replacement and additional work stream and the theatre fire enforcement works on the same site.\nTo try and manage this type of crossover would be extremely difficult based on the number of assets and the complexity of the life safety systems. In addition, the warranty cover would be void on the installer element of the works, albeit we would retain the manufacturer warranty but would lose any installer warranty. This scenario would again cause major operational and contractual issues with trying to identify responsibility and reduce fault rectification & breakdown times that would put lives at risk and affect safety.\nThe works being undertaking also allow CTMUHB and the Estates Department to embed standardisation with systems and products, enabling improved quality, efficiency and cost effectiveness, reduces on boarding time and associated risk. Having standardised equipment & systems allows faster fault diagnosis and faster adaptions with this compatibility.\nKeeping the one contractor working on and being responsible for our fire alarm systems removes ambiguity and reduces the risk of these critical systems becoming compromised by having multiple contractors working on the same system/s.\nMorris Churchfield have also been named as an incumbent contractor as part of the Llantrisant Health Park development, we have provided this information to the main contractor and suggested they use them for continuity but also to allow the installation of the fire alarms system & equipment to standardisation with the majority of our other sites and inpatient, high risk buildings. \nThere is also an increased likelihood of faults or issues being inadvertently introduced into the systems, which could compromise their integrity and performance.\nRisks and Mitigations\nAdditionally, this approach carries the risk of increased system complexity and potential non-compliance, as well as the possible loss of high-value warranties on equipment and assets.\nOperational Estates teams may also face confusion over which contractor to contact when faults or system issues arise, potentially resulting in abortive call-out costs from one or both contractors.\nRe-tendering this work could place considerable strain on the G&FF scheme’s budget.\nProcurement Act Compliance\nThe Procurement Act (PA23) allows for a Direct Award under both Schedule 5, section 7 – Additional or repeat Goods/services. (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.\nAnd under schedule 5 paragraph 6:\n(a)due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and\n(b)there are no reasonable alternatives to those goods, services or works.\nAdditional grounds apply. As follows:\n•\tWhere follow up work is required, where the provider has already undertaken initial work in the same area.\n•\tThere would be a technical compatibility issue which needs to be met such as specific equipment being required.\n•\tThere is a need to retain a particular contractor for genuine business continuity issues (not just preference).\nSection 42 also applies, where the award of a public contract via a direct award to protect life and public safety is permitted:\n42 Direct award to protect life\n(1) If a Minister of the Crown considers it necessary, the Minister may by regulations provide that specified public contracts may be awarded if a direct award justification applies.\n(2) In subsection (1), “necessary” means necessary to—\n(a)protect human, animal or plant life or health, or\n(b)protect public order or safety.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PXWV-6492-CGMN",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Lewis Ford",
        "email": "lewis.ford@wales.nhs.uk"
      }
    },
    {
      "id": "GB-PPON-PMVX-2947-DTDP",
      "name": "Morris Line Engineering Limited ",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKL17",
        "country": "GB",
        "locality": "Bridgend",
        "postalCode": "CF31 3EB",
        "countryName": "United Kingdom",
        "streetAddress": "Morris House, South Road, Bridgend Industrial Estate"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "PMVX-2947-DTDP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "lewis.ford@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}