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AwardedFind a Tender · award

Student Module Survey System

Buyer: Coventry University →

BuyerCoventry University
StatusAwarded
DeadlineNot published
ValueValue not published
Published28 Aug 2025

What is being bought

A survey system, allowing us to set up, distribute, monitor and report on confidential and anonymous surveys to staff and students.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleExplorance Blue was procured through a Framework in 2020, contracted in September 2020 for five years. It initially replaced the use of Jisc OS for internal module evaluation surveys, and has been extended for use on other internal student and staff surveys and reporting. Through its implementation it has been embedded into the systems and culture of Coventry University and is in use by all students and staff: All existing students know how to use the system to complete surveys; new students are able to learn and access the system easily. The system is integrated with our online learning system, allowing staff and student direct access to their surveys via Aula. All staff have access to the system to complete surveys; academic staff have the knowledge and rights to access relevant surveys, including to view the survey reports relating to their position as created over the last 5 years. Multiple training and guidance materials have been produced for new staff to quickly learn how to use the system to review, monitor live surveys, and access reports. In addition, the surveys team have completed many training certificates and advanced learning sessions with Explorance to have high-level knowledge of how to use the many aspects of the system. This advanced level of knowledge, has allowed us to make use of advanced features, and to present our good practise to other users at events and conferences. Externally, the system has also been integrated with our NHS partners, to enable them to access the system securely to view evaluation reports relating to placements taking place within their institutions. For these reasons we need to continue using the Explorance Blue system to avoid the large time resource needed to learn and migrate to a different system, which would include every member of staff and all students across the institution, as well as the surveys team as administrators. It's also needed to avoid a period of time with no survey solution available (during the migration period) at a critical time for the University, when surveys are required to evaluate the changes to teaching organisation in the curriculum change programme for post graduate students.
Rationale classificationssingleSuppliersTechnicalReasons, additionalRepeatExtensionPartialReplacement
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£182,051

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0583d2
Latest release ID051821-2025
Latest release timestampThu Aug 28 2025 09:40:07 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
28 Aug 2025award, contract051821-2025
8 Aug 2025award, contract047099-2025
8 Aug 2025award, contract047098-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
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8 Aug 2025 · 047099-2025 · award, contract
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8 Aug 2025 · 047098-2025 · award, contract
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    "procurementMethodRationale": "Explorance Blue was procured through a Framework in 2020, contracted in September 2020 for five years. It initially replaced the use of Jisc OS for internal module evaluation surveys, and has been extended for use on other internal student and staff surveys and reporting.  \nThrough its implementation it has been embedded into the systems and culture of Coventry University and is in use by all students and staff: \nAll existing students know how to use the system to complete surveys; new students are able to learn and access the system easily. \nThe system is integrated with our online learning system, allowing staff and student direct access to their surveys via Aula. \nAll staff have access to the system to complete surveys; academic staff have the knowledge and rights to access relevant surveys, including to view the survey reports relating to their position as created over the last 5 years. \nMultiple training and guidance materials have been produced for new staff to quickly learn how to use the system to review, monitor live surveys, and access reports. \nIn addition, the surveys team have completed many training certificates and advanced learning sessions with Explorance to have high-level knowledge of how to use the many aspects of the system. This advanced level of knowledge, has allowed us to make use of advanced features, and to present our good practise to other users at events and conferences. \nExternally, the system has also been integrated with our NHS partners, to enable them to access the system securely to view evaluation reports relating to placements taking place within their institutions. \nFor these reasons we need to continue using the Explorance Blue system to avoid the large time resource needed to learn and migrate to a different system, which would include every member of staff and all students across the institution, as well as the surveys team as administrators. It's also needed to avoid a period of time with no survey solution available (during the migration period) at a critical time for the University, when surveys are required to evaluate the changes to teaching organisation in the curriculum change programme for post graduate students.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      },
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ]
  },
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      "roles": [
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      ],
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        "country": "GB",
        "locality": "Coventry",
        "postalCode": "CV1 5FB",
        "countryName": "United Kingdom",
        "streetAddress": "Priory Street"
      },
      "details": {
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            "description": "Public authority - sub-central government"
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      },
      "identifier": {
        "id": "PMMH-2339-NMGH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Procurement@coventry.ac.uk"
      }
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    {
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      "name": "EXPLORANCE GLOBAL LIMITED",
      "roles": [
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      ],
      "address": {
        "region": "UKH23",
        "country": "GB",
        "locality": "Hertford",
        "postalCode": "SG13 7LA",
        "countryName": "United Kingdom",
        "streetAddress": "Stag House"
      },
      "details": {
        "url": "http://www.explorance.com",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "08987402",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@explorance.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PHLV-5135-LDTW",
          "scheme": "GB-PPON"
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  "language": "en",
  "initiationType": "tender"
}