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CFM0398 - Plotbox Digital Bereavement System

Software-related services
Scotland (UKM72)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Fife Council: "CFM0398 - Plotbox Digital Bereavement System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityFife CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Fife Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Fife Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
9.6Bids / Report
19.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 183 active published awards; 166 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityFife Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published23 Jul 2025, 12:00 BST
Last source update23 Jul 2025, 12:00 BST
Recurring procurementNot published
ClassificationSoftware-related services
Delivery area
Scotland (UKM72)
OCIDocds-h6vhtk-055cbc
What is being bought
This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.
What changed
From the official release history
  1. Official notice release published
    23 Jul 2025, 12:00 BST
  2. Status changed to complete
    10 Jul 2025, 11:34 BST
  3. Official notice release published
    10 Jul 2025, 11:34 BST
  4. Buyer information updated
    10 Jul 2025, 11:34 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    This contract is for the provision of the Plotbox Pro bereavement digitisation system. Plotbox is a cloud-based cemetery, crematorium and bereavement management solution that helps crematoria and cemeteries operate to high standards. The area of Fife has 2 crematoria located in Dunfermline and Kirkcaldy. The crematoria in Dunfermline covers the west of Fife and the Kirkcaldy crematoria covers the east. There are currently 115 cemeteries that Fife Council are responsible for with 62 of these cemeteries actively hosting burials.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    23 Jul 2025, 12:00 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 10 Jul 2025, 00:00 BST · £250,000
Commercial outcome and competition
Awards
GSS NI t/a PlotBox
Not published · Not published · active
Contracts
Contract
£250,000 · signed 10 Jul 2025, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 1 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Fife Council

Contracting authority GB-FTS-2273
View buyer profile

  • Fife Council
    buyer
    centralPurchasingBody

    Fife House, North Street, Glenrothes, UK, KY7 5LT
    owen.maxwell-sw@fife.gov.uk

  • Fife Council
    mediationBody
    reviewContactPoint

    North Street, Glenrothes, KY7 5LT
    owen.maxwell-sw@fife.gov.uk

  • GSS NI t/a PlotBox
    supplier

    ECOS Centre Kernohans Lane, Broughshane Road, Ballymena, UK, BT43 7QA

  • Kirkcaldy Sheriff Court
    reviewBody

    Whytecauseway, Kirkcaldy, KY1 3BQ
    kirkcaldy@scotcourts.gov.uk
    +44 592260171
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleProposed direct award due to the uniqueness of the system that is being purchased. Fife Council's Procurement have researched multiple frameworks for possible alternatives to ensure a transparent, open and fair procurement process if conducted. Plotbos offer unique services that no known alternative could provide according to the market research that was conducted. Things such as portals for Funeral Directors and Memorial Masons were not something that was commonly found on any other alternative/framework.