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AwardedFind a Tender · award

Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS)

Buyer: Caerphilly County Borough Council →

BuyerCaerphilly County Borough Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published4 Mar 2026

What is being bought

To Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for Education. Following conclusion of Stage Three of the tender process, the Council has entered into a contract for EMIS with the identified preferred bidder CACI Limited.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Contract for the Supply, Hosting and On Going Support and Maintenance of an Education Management Information System (EMIS)

Statusactive
Value£955,129

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0546a2
Latest release ID019283-2026
Latest release timestampWed Mar 04 2026 09:12:32 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
4 Mar 2026award, contract019283-2026
12 Dec 2025award, contract082438-2025
11 Jun 2025tender031512-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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    "name": "Caerphilly County Borough Council"
  },
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      "mainProcurementCategory": "goods"
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  ],
  "tender": {
    "id": "CCBC/PS2678/25/HS",
    "lots": [
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    ],
    "title": "Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS)",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
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      "scheme": "UKPGA"
    },
    "description": "To Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for Education.  Following conclusion of Stage Three of the tender process, the Council has entered into a contract for EMIS with the identified preferred bidder CACI Limited.",
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  },
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        "countryName": "United Kingdom",
        "streetAddress": "Penallta House, Tredomen Park"
      },
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      },
      "details": {
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      },
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      },
      "documents": [
        {
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          "url": "https://www.find-tender.service.gov.uk/Notice/019283-2026",
          "format": "text/html",
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}
Complete JSON history (3 releases)
4 Mar 2026 · 019283-2026 · award, contract
{
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        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-PPON-PHWT-4231-YGQG",
          "name": "CACI Limited"
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      ],
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  "tender": {
    "id": "CCBC/PS2678/25/HS",
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    "title": "Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS)",
    "status": "complete",
    "coveredBy": [
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    "documents": [
      {
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    "legalBasis": {
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        "country": "GB",
        "locality": "Hengoed",
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      },
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    }
  ],
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}
12 Dec 2025 · 082438-2025 · award, contract
{
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  "ocid": "ocds-h6vhtk-0546a2",
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              "description": "System management software development services"
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            {
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      "value": {
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      },
      "status": "pending",
      "renewal": {
        "description": "WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF FIVE (5) YEARS EXTENDED ON AN ANNUAL BASIS"
      },
      "documents": [
        {
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          "url": "https://www.find-tender.service.gov.uk/Notice/082438-2025",
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      },
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      }
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}
11 Jun 2025 · 031512-2025 · tender
{
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            },
            {
              "name": "Quality - ",
              "type": "quality",
              "description": "Quality 60% - consisting of Tender response 20% and System Demonstration 40%. \nSystem Demonstration includes - Technical workshop - 10%, System Administration - 10% and Scenarios - 20% Full details are in the tender document (ITT)"
            }
          ],
          "weightingDescription": "Quality 60%\nCost 40%\nFull details are in the tender documents"
        },
        "contractPeriod": {
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          }
        ]
      }
    ],
    "title": "Supply, Installation & On-Going Support and Maintenance of an Education Management Information System (EMIS)",
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    },
    "status": "active",
    "coveredBy": [
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    "documents": [
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      {
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        "url": "https://www.find-tender.service.gov.uk/Notice/031512-2025",
        "format": "text/html",
        "noticeType": "UK4",
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        "documentType": "tenderNotice",
        "datePublished": "2025-06-11T12:39:18+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "description": "Caerphilly County Borough Council (the Council) has the requirement for the supply, installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for an Option A - on premises or Option B- Cloud Hosted Solution.  Bidders are requested to submit a tender for their recommended solution. \nFull details can be found in the tender pack (ITT)",
    "tenderPeriod": {
      "endDate": "2025-07-18T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-07-11T00:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login#",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PWHP-2369-JPYL",
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL16",
        "country": "GB",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "countryName": "United Kingdom",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "details": {
        "url": "http://www.caerphilly.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Helen Sellwood",
        "email": "sellwhl@caerphilly.gov.uk",
        "telephone": "+441443863282"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "A prior information notice has been issued under the old PCR 2015 regulations and a supplier engagement event is being held Wednesday 18 June 2025 via Teams when the tender is live."
  },
  "initiationType": "tender"
}