The Servicing & Maintenance of Housing & Corporate Door Entry, Access Control and Auto Gates & Barriers

{
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        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI74",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "44221310",
            "scheme": "CPV",
            "description": "Access gates"
          },
          {
            "id": "44221400",
            "scheme": "CPV",
            "description": "Shutters"
          },
          {
            "id": "50711000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical building installations"
          },
          {
            "id": "51100000",
            "scheme": "CPV",
            "description": "Installation services of electrical and mechanical equipment"
          }
        ]
      }
    ],
    "title": "The Servicing & Maintenance of Housing & Corporate Door Entry, Access Control and Auto Gates & Barriers",
    "value": {
      "currency": "GBP",
      "amountGross": 1800000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://supplierlive.proactisp2p.com",
        "description": "All tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com",
        "documentType": "biddingDocuments"
      },
      {
        "id": "036180-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/036180-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-06-30T15:24:01+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-06-30T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2025-09-30T23:59:59+01:00"
    },
    "description": "The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of the Pedestrian and Vehicle Door Entry, Access Control, Warden Call Systems, Automatic Doors, Gates & Barriers ensuring compliance with all relevant industry, manufacturers and safety standards. \nThe contract is to include Hillingdon Council's housing stock of over 10,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and 200 Corporate sites.\nElements of the contract include but not limited to the following: \n•\tRepairs of Housing Door Entry & Access Control Systems and associated works as detailed in the Asset Lists. \n•\tService, Maintenance & Repairs of Corporate Access Control Systems and associated works as detailed in the Asset Lists.\n•\tService, Maintenance & Repairs of Automatic Pedestrian & Vehicle Doors, Gates, Barriers, Bollards & Shutters as detailed in Asset lists.\n•\tRepairs, Servicing & Maintenance on all Assisted Living and Warden Call Systems.\n•\tProvide a Reactive Maintenance/Call out Service (365/24/7) covering the assets in question\nThe contract will have a staggered approach to its implementation with the Door Entry & Access Control and Assisted Living & Warden Call element starting on 30th November 2025 and the Automatic Pedestrian & Vehicle Doors, Gates, Barriers, Bollards & Shutters being introduced on 1st September 2026.  \nTUPE will apply across all aspects. \nThe Contract will be for an initial term of three (3) years with an extendable option for a period of not more than two (2) years, giving a total of five (5) years (the Term).",
    "tenderPeriod": {
      "endDate": "2025-07-25T13:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-07-18T13:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "All tender responses must be via Hillingdon's nominated tendering portal (Proactis - Supplier Network)  at https://supplierlive.proactisp2p.com",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI74",
        "country": "GB",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "029905-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-06-04T14:22:41+01:00",
  "ocid": "ocds-h6vhtk-052c76",
  "buyer": {
    "id": "GB-PPON-PHZZ-4724-NYPH",
    "name": "London Borough of Hillingdon"
  },
  "tender": {
    "id": "ocds-h6vhtk-052c76",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-11-29T23:59:59Z",
          "startDate": "2025-11-30T00:00:00Z",
          "maxExtentDate": "2030-11-29T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI74",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "44221300",
            "scheme": "CPV",
            "description": "Gates"
          },
          {
            "id": "44221310",
            "scheme": "CPV",
            "description": "Access gates"
          },
          {
            "id": "44221400",
            "scheme": "CPV",
            "description": "Shutters"
          },
          {
            "id": "50711000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of electrical building installations"
          },
          {
            "id": "51100000",
            "scheme": "CPV",
            "description": "Installation services of electrical and mechanical equipment"
          }
        ]
      }
    ],
    "title": "The Servicing & Maintenance of Housing & Corporate Door Entry, Access Control and Auto Gates & Barriers",
    "value": {
      "currency": "GBP",
      "amountGross": 1800000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of the Pedestrian and Vehicle Door Entry, Access Control, Automatic Doors, Gates & Barriers ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock covering General Needs Housing, Sheltered Housing, Supported Housing and 200 Corporate sites.\nThe term of the contract will be 3 years with options to extend for a maximum of 2 years. \nTUPE may apply to this procurement\nTo participate in our Pre-Market Engagement exercise please email to the following:\nmbreen@hillingdon.gov.uk\nPlease quote \"Access Control - market engagement\" in the email title.\n(do not include any marking material)\nYou will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline in the questionnaire.\nWe would encourage all interested parties to register for free at https://supplierlive.proactisp2p.com/ where this opportunity will be advertised in due course.",
    "communication": {
      "futureNoticeDate": "2025-06-30T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI74",
        "country": "GB",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "mbreen@hillingdon.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "029905-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/029905-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-06-04T14:22:41+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-06-18T23:59:59+01:00",
        "description": "To participate in our Pre-Market Engagement exercise please email to the following:\nmbreen@hillingdon.gov.uk\nPlease quote \"Access Control - market engagement\" in the email title.\n(do not include any marking material)\nYou will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline in the questionnaire.\nWe would encourage all interested parties to register for free at https://supplierlive.proactisp2p.com/ where this opportunity will be advertised in due course."
      }
    ]
  },
  "initiationType": "tender"
}