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AwardedFind a Tender · award

The Servicing, Maintenance and Repairs of Commercial Heating Systems

Buyer: London Borough of Hillingdon →

View official notice ↗Official source

BuyerLondon Borough of Hillingdon
StatusAwarded
Deadline9 Jan 2026
Value£3,375,000
Published22 Jul 2026

What is being bought

The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Commercial Heating Systems. Hillingdon currently manages and maintains the gas installations of approximately 78 Communal plant rooms across our Housing and Corporate sites. The objectives of this contract are to appoint one service provider (contractor) to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's communal gas fired appliances, central heating and hot water system installations and Heat Interface Units, in a legally compliant and serviceable condition and to the current Gas Safety, Installation and other relevant legislation. The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) plus two (2) years subject to agreement and satisfactory performance.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£3,400,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0524e5
Latest release ID069022-2026
Latest release timestampWed Jul 22 2026 09:44:01 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/078640-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
22 Jul 2026award, contract069022-2026
7 May 2026award, contract041791-2026
1 Dec 2025tender078640-2025
28 Oct 2025planning069014-2025
23 May 2025planning027071-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (5 releases)
22 Jul 2026 · 069022-2026 · award, contract
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7 May 2026 · 041791-2026 · award, contract
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1 Dec 2025 · 078640-2025 · tender
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              "name": "Price",
              "type": "cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "As per the schedule of rates"
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "As per the quality questions and subsequent sub-weighting"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2033-06-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender pack"
            },
            {
              "type": "technical",
              "description": "See tender pack"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI74",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50530000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of machinery"
          },
          {
            "id": "50700000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of building installations"
          }
        ]
      }
    ],
    "title": "The Service, Repair & Maintenance of Commercial Heating Systems",
    "value": {
      "amount": 3375000,
      "currency": "GBP",
      "amountGross": 4050000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://supplierlive.proactisp2p.com/",
        "description": "It will be the responsibility of interested parties to register on our nominated tender portal, Proactis - Supplier Network, using the following address\n https://supplierlive.proactisp2p.com/",
        "documentType": "biddingDocuments"
      },
      {
        "id": "078640-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/078640-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-12-01T16:46:55Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-11-19T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-30T23:59:59+01:00"
    },
    "description": "The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Commercial Heating Systems. Hillingdon currently manages and maintains the gas installations of approximately 78 Communal plant rooms across our Housing and Corporate sites.\nThe objectives of this contract are to appoint one service provider (contractor) to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's communal gas fired appliances, central heating and hot water system installations and Heat Interface Units, in a legally compliant and serviceable condition and to the current Gas Safety, Installation and other relevant legislation.  \nThe Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) plus two (2) years subject to agreement and satisfactory performance.",
    "tenderPeriod": {
      "endDate": "2026-01-09T13:00:00Z"
    },
    "enquiryPeriod": {
      "endDate": "2026-01-05T13:00:00Z"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "It will be the responsibility of interested parties to register on our nominated tender portal, Proactis - Supplier Network, using the following address https://supplierlive.proactisp2p.com/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI74",
        "country": "GB",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
28 Oct 2025 · 069014-2025 · planning
{
  "id": "069014-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-10-28T14:29:40Z",
  "ocid": "ocds-h6vhtk-0524e5",
  "buyer": {
    "id": "GB-PPON-PHZZ-4724-NYPH",
    "name": "London Borough of Hillingdon"
  },
  "tender": {
    "id": "ocds-h6vhtk-0524e5",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2032-06-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI74",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50531200",
            "scheme": "CPV",
            "description": "Gas appliance maintenance services"
          },
          {
            "id": "50700000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of building installations"
          }
        ]
      }
    ],
    "title": "The Service,  Repair & Maintenance of Commercial Heating Systems",
    "value": {
      "amount": 2900000,
      "currency": "GBP",
      "amountGross": 3500000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This is a pre-market engagement exercise\nThe London Borough of Hillingdon (Hillingdon) currently manages and maintains the gas installations of approximately 78 Communal plant rooms across our Housing and Corporate sites.\nThe objectives of this contract are to appoint one service provider (contractor) to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's communal gas fired appliances, central heating and hot water system installations, Solar PV, Air to Water Source Heat Pumps, Heat Interface Units, in a legally compliant and serviceable condition and to the current Gas Safety, Installation and use Regulations and other relevant legislation that apply to Solar PV and renewable energy appliances.\nThe Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI74",
        "country": "GB",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "069014-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/069014-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-28T14:29:40Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-07T23:59:59Z",
        "description": "To participate in our Pre-Market Engagement exercise please email to the following:\nmbreen@hillingdon.gov.uk\nPlease quote \"Commercial Gas - market engagement\" in the email title.\n(do not include any marking material)\nYou will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline in the questionnaire.\nWe would encourage all interested parties to register for free at https://supplierlive.proactisp2p.com/ where this opportunity will be advertised in due course."
      }
    ]
  },
  "initiationType": "tender"
}
23 May 2025 · 027071-2025 · planning
{
  "id": "027071-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-23T17:26:37+01:00",
  "ocid": "ocds-h6vhtk-0524e5",
  "buyer": {
    "id": "GB-PPON-PHZZ-4724-NYPH",
    "name": "London Borough of Hillingdon"
  },
  "tender": {
    "id": "ocds-h6vhtk-0524e5",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2032-06-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI74",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50531200",
            "scheme": "CPV",
            "description": "Gas appliance maintenance services"
          }
        ]
      }
    ],
    "title": "The Servicing, Repair & Maintenance of Communal / Corporate Gas Installations",
    "value": {
      "amount": 2100000,
      "currency": "GBP",
      "amountGross": 2520000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "In order to ensure value for money and compliance with the Council's Standing Orders and Procurement Guidelines, the London Borough of Hillingdon is seeking to appoint a suitably experienced and qualified Contractor to undertake the Servicing, Repair & Maintenance of Gas Heating Installations for corporate and communal plant as well as water/sewage booster pumps for a four (4) year period with the option to extend for a further one (1) plus one (1) years.\nInterested parties are asked to register with the Councils nominated tendering portal using the link below where the relevant opportunity will be published when the time comes. \nhttps://supplierlive.proactisp2p.com/Account/Login\nThe contract dates, value and tender period are indicative at this time and are subject to review and possible changes.",
    "communication": {
      "futureNoticeDate": "2025-12-01T23:59:59Z"
    },
    "aboveThreshold": true,
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI74",
        "country": "GB",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "027071-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/027071-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-23T17:26:37+01:00"
      }
    ]
  },
  "initiationType": "tender"
}