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AwardedFind a Tender · award

Provision of Museums Collections Management System (CMS)

Buyer: Leicester City Council →

View official notice ↗Official source

BuyerLeicester City Council
StatusAwarded
Deadline4 Dec 2025
Value£135,000
Published4 Jun 2026

What is being bought

Leicester City Council has awarded a contract for the provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. The selected cloudbased solution will support the management and tracking of a diverse range of collection objects, including detailed cataloguing, acquisition history, condition reporting, location tracking, loans management, and media attachments. The system provides secure access to collection data, facilitates migration from the existing Mimsy XG platform, and supports compliance with UK Museum Accreditation requirements, including SPECTRUM 5 standards. The solution also delivers advanced search and reporting functionality, together with ongoing support and training services.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

The Provision of Museums Collections Management System

Statusactive
Value£94,490

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-050c9e
Latest release ID052602-2026
Latest release timestampThu Jun 04 2026 08:50:35 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/074959-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
4 Jun 2026award, contract052602-2026
2 Jun 2026award, contract052007-2026
18 Nov 2025tender074959-2025
2 May 2025planning018894-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
4 Jun 2026 · 052602-2026 · award, contract
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2 Jun 2026 · 052007-2026 · award, contract
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18 Nov 2025 · 074959-2025 · tender
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    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "The Council is using a secure hosted electronic bidding system https://procontract.due-north.com/Advert?advertId=0456dffd-9bc4-f011-813a-005056b64545. \nNew users to the EastMidsTenders Portal must create an account to access this opportunity. To create an account Suppliers must register - if you require assistance in using the EastMidsTenders portal please read the reference guides which is available on the portal.  If a Supplier has already registered you do not need to register again, simply use your existing username and password.  \nThe full Tender must be completed in full and returned in the required format, by the Tender response deadline as set out in the timetable. \nFailure to comply with this instruction may result in your Tender submission being discounted.  The Tender must be submitted through the EastMidsTenders Portal (this may be submitted at any time prior to the closing time and date).  Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender.  The server timestamps (GMT) Tenders when they are submitted.  Tender submitted after the stated closing date and time will not be considered.  ",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PXRT-5737-VBQD",
      "name": "Leicester City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF21",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE1 1FZ",
        "countryName": "United Kingdom",
        "streetAddress": "City Hall, 115 Charles Street "
      },
      "details": {
        "url": "https://www.leicester.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXRT-5737-VBQD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Zhiaw Hama ",
        "email": "Zhiaw.Hama@leicester.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
2 May 2025 · 018894-2025 · planning
{
  "id": "018894-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-02T16:25:45+01:00",
  "ocid": "ocds-h6vhtk-050c9e",
  "buyer": {
    "id": "GB-PPON-PXRT-5737-VBQD",
    "name": "Leicester City Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-050c9e",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF21",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72300000",
            "scheme": "CPV",
            "description": "Data services"
          }
        ]
      }
    ],
    "title": "PME - The provision of a Museum Collections Management System (CMS)",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "As an Accredited museums service, Leicester Museums and Galleries uses a specialised Collections Management System (CMS) to manage the information it holds about the objects in its permanent collection and any items that it has on loan, both past and present. We currently hold a wide range of objects in our collection ranging from natural history items, fine art, archaeology, geology, technology, decorative arts, social history, amongst other things.\nThe Council is seeking to collate information on a solution which will deliver and future proof the current functionality and additionally provide flexibility to exploit the use of new technology where this provides benefit to the business, in relation to providing a Collections Management System (CMS) solution for our Museums Service.",
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PXRT-5737-VBQD",
      "name": "Leicester City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF21",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE1 1FZ",
        "countryName": "United Kingdom",
        "streetAddress": "City Hall (4th Floor), 115 Charles Street"
      },
      "details": {
        "url": "https://www.leicester.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXRT-5737-VBQD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Miss Zhiaw Hama",
        "email": "zhiaw.hama@leicester.gov.uk",
        "telephone": "+44 1164543503"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "018894-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/018894-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-02T16:25:45+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-05-22T23:59:59Z",
        "description": "Please note this is a Preliminary Market Engagement, it is not a formal invitation to tender.\nSuppliers must complete a questionnaire and submit the responses by 22nd May 2025.\nTo enhance our understanding of the solutions currently available in the market and in addition to the submitted questionnaire, we may invite suitable suppliers who meet the essential requirements identified in the PME document to deliver an overview presentation of their solution and its functionality.\nFor more information regarding the process, you can access the PME document by following this link:\nhttps://procontract.due-north.com/Advert?advertId=f5d07211-3027-f011-8136-005056b64545"
      }
    ]
  },
  "initiationType": "tender"
}