Landscape Maintenance and Common Close Cleaning Contract 2025-2027

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  "date": "2025-07-22T16:31:34+01:00",
  "ocid": "ocds-h6vhtk-050358",
  "buyer": {
    "id": "GB-FTS-4964",
    "name": "Southside Housing Association Ltd"
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    "id": "ocds-h6vhtk-050358",
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        "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.",
        "awardCriteria": {
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            {
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              "type": "quality",
              "description": "70"
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        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cardonald and Pollokshields, Glasgow"
        },
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
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            "scheme": "CPV",
            "description": "Accommodation, building and window cleaning services"
          },
          {
            "id": "71421000",
            "scheme": "CPV",
            "description": "Landscape gardening services"
          },
          {
            "id": "77211500",
            "scheme": "CPV",
            "description": "Tree-maintenance services"
          },
          {
            "id": "77310000",
            "scheme": "CPV",
            "description": "Planting and maintenance services of green areas"
          },
          {
            "id": "77311000",
            "scheme": "CPV",
            "description": "Ornamental and pleasure gardens maintenance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      }
    ],
    "title": "Landscape Maintenance and Common Close Cleaning Contract 2025-2027",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Contract will principally comprise landscape maintenance and common close cleaning service.\nThe landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings.  The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas.  The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate.  The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character.\nThe Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information).\nThe Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team.  However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.",
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
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  "parties": [
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      "id": "GB-FTS-4964",
      "name": "Southside Housing Association Ltd",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G514EB",
        "countryName": "United Kingdom",
        "streetAddress": "135 Fifty Pitches Rd, Cardonald"
      },
      "details": {
        "url": "http://www.southside-ha.org",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Registered Social Landlord"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Southside Housing Association Ltd"
      },
      "contactPoint": {
        "name": "Paul McColgan",
        "email": "pmccolgan@southside-ha.co.uk",
        "telephone": "+44 1414221112"
      }
    },
    {
      "id": "GB-FTS-90279",
      "name": "Ramora Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG24",
        "locality": "Lichfield",
        "postalCode": "WS14 0ED",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Ramora Limited"
      },
      "contactPoint": {
        "telephone": "+44 8448002428"
      }
    },
    {
      "id": "GB-FTS-2494",
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
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      "id": "042157-2025-1",
      "value": {
        "amount": 229756.81,
        "currency": "GBP"
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      "status": "active",
      "awardID": "042157-2025-1",
      "dateSigned": "2025-07-17T00:00:00+01:00"
    }
  ],
  "description": "The total value of 229,756.81GBP stated within this Contract Award Notice is the total envisaged annual value of the contract excluding VAT.\n(SC Ref:804969)",
  "initiationType": "tender"
}

{
  "id": "015293-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-04-15T15:05:44+01:00",
  "ocid": "ocds-h6vhtk-050358",
  "buyer": {
    "id": "GB-FTS-4964",
    "name": "Southside Housing Association Ltd"
  },
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  "tender": {
    "id": "ocds-h6vhtk-050358",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 250000 GBP\n(excluding VAT) per annum.\nThe annual anticipated cost per annum excluding VAT is 250000 GBP"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.\nBidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period.  The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association’s landscape maintenance and common close cleaning requirements contained within the tender documentation and challenges of undertaking the landscape maintenance in particular estates including areas of the estates with embankments that will be maintained during the Contract.\nThe Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning.  The Meet the Buyer/Site Visit Event will commence at 10am BST on Wednesday 30th April 2025 at the car park for Mossview Quadrant shown on the MAP for Halfway Park.  The Meet the Buyer/Site Visit Event will involve visits to the following estates in sequence;\nHalfway Park, Cardonald;\nQueensland Community Garden, Cardonald; and\nSt Andrews Drive, Pollokshields.\nThere will also be an opportunity to visit a sample of properties with Southside Housing Association on Wednesday 30th April where common close cleaning services will be undertaken during the Contract.\nTo record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon BST on Tuesday 29th April 2025.  Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates.\nBidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements.  Bidders are also advised that free of charge on street parking is available at each of the sites/estates. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nSPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 630
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cardonald and Pollokshields, Glasgow"
        },
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90911000",
            "scheme": "CPV",
            "description": "Accommodation, building and window cleaning services"
          },
          {
            "id": "71421000",
            "scheme": "CPV",
            "description": "Landscape gardening services"
          },
          {
            "id": "77211500",
            "scheme": "CPV",
            "description": "Tree-maintenance services"
          },
          {
            "id": "77310000",
            "scheme": "CPV",
            "description": "Planting and maintenance services of green areas"
          },
          {
            "id": "77311000",
            "scheme": "CPV",
            "description": "Ornamental and pleasure gardens maintenance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      }
    ],
    "title": "Landscape Maintenance and Common Close Cleaning Contract 2025-2027",
    "value": {
      "amount": 1250000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2025-05-15T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "2026 at the earliest if the optional 12 month extensions are not applied"
    },
    "awardPeriod": {
      "startDate": "2025-05-15T12:00:00+01:00"
    },
    "description": "The Contract will principally comprise landscape maintenance and common close cleaning service.\nThe landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings.  The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas.  The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate.  The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character.\nThe Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information).\nThe Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team.  However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.\nThe Contract term will be for an initial twenty-one month period commencing on 1st July 2025 with optional annual  1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030.",
    "tenderPeriod": {
      "endDate": "2025-05-15T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "Tender Document F 'Key Performance Indicators' attached to this Contract Notice.\nWhere performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial\nPlan for the approval of Southside Housing Association.\nFailure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may\nlead to the termination of the Contractor.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2025-08-13T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum 'general' yearly turnover of 500000 GBP for the last two years or have an average yearly\nturnover of a minimum of 500000 GBP for the last two years.\nWhere turnover information is not available for the time period requested, the bidder will be required to state the date which they were set\nup or started trading.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded\ncontract, the types and levels of insurances indicated below:\nEmployer's (Compulsory) Liability Insurance - 5,000,000 GBP\nPublic Liability Insurance - 5,000,000 GBP"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "Question 4C.1.2 - Bidders will be required to provide three examples of landscape maintenance services and also three examples of common close cleaning services that are similar to the requirements of Southside Housing Association and demonstrate that they have the relevant experience to deliver the\nservices/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.\nQuestion 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they\nhave (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This\nwill include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and\nprovide evidence when requested of:\na) their standard payment terms\nb) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment\nperformance.\nQuestions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be\nrequired to confirm their and the number of managerial staff for the last three years.\nQuestion 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment\nto deliver the types of requirements detailed in I.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4964",
      "name": "Southside Housing Association Ltd",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G514EB",
        "countryName": "United Kingdom",
        "streetAddress": "135 Fifty Pitches Rd, Cardonald"
      },
      "details": {
        "url": "http://www.southside-ha.org",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Registered Social Landlord"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Southside Housing Association Ltd"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk",
        "name": "Paul McColgan",
        "email": "pmccolgan@southside-ha.co.uk",
        "telephone": "+44 1414221112"
      }
    },
    {
      "id": "GB-FTS-2494",
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or\nfail basis using the following scoring methodology;\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 –\nUnacceptable’ against any question will be disqualified.\n1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains\ninsufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\n2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details\non how the requirement will be fulfilled in certain areas.\n3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details\non how the requirements will be fulfilled.\n4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and\nprovides adequate details on how the requirements will be fulfilled.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a\nthorough understanding of the requirement and provides details of how the requirement will be met in full.\nA Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent\na Pass whereas a score of 1 or lower will represent a Fail.\nSouthside Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve\nthe minimum\nscore of 2 (a Pass) against any of the Questions included with Part C\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=796478.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease refer Tender Document D 'Community Benefits'\n(SC Ref:796478)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=796478",
  "initiationType": "tender"
}