Tender for the Inspection Testing & Maintenance of Air Handling & Air Conditioning Systems

{
  "id": "034733-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 1,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 1,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-06-24T13:19:40+01:00",
  "ocid": "ocds-h6vhtk-04ee15",
  "buyer": {
    "id": "GB-FTS-122330",
    "name": "Dundee City Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793491"
    }
  ],
  "awards": [
    {
      "id": "034733-2025-DCC/CD/221/24-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-107436",
          "name": "Lovat's Group Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DCC/CD/221/24",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Air Handling Units (AHU) and Air Conditioning Units (ACU) and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g. arising from discharge or damage).",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Compliance with Specification of Requirements",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "CDM Construction, Design & Management Regulations 2015",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Duty of Care, Health & Safety & Risk Management",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Site Specific Risk Assessment & Method Statement",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Resourcing",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Environment",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Resourcing of Requirements - Contract Resourcing",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "Resourcing of Requirements - Development",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Continuous Improvement - Customer Care",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Continous Improvement - Feedback",
              "type": "quality",
              "description": "3"
            },
            {
              "name": "Resourcing of Requirements - TImescales",
              "type": "quality",
              "description": "8"
            },
            {
              "name": "Resourcing of Requirements - DIsruption",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Resourcing of Requirements - Emergency Call Out",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Resourcing of Requirements - Programme of Works",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Community Benefits",
              "type": "quality",
              "description": "1.5"
            },
            {
              "name": "Fair Work Practices",
              "type": "quality",
              "description": "1.5"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Dundee"
        },
        "deliveryAddresses": [
          {
            "region": "UKM71"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50712000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of mechanical building installations"
          }
        ]
      }
    ],
    "title": "Tender for the Inspection Testing & Maintenance of Air Handling & Air Conditioning Systems",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Air Handling Units (AHU) and Air Conditioning Units (ACU) and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g. arising from discharge or damage).",
    "classification": {
      "id": "50710000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of electrical and mechanical building installations"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-122330",
      "name": "Dundee City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM71",
        "locality": "Dundee",
        "postalCode": "DD1 1QE",
        "countryName": "United Kingdom",
        "streetAddress": "Dundee House, 50 North Lindsay Street"
      },
      "details": {
        "url": "http://www.dundeecity.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Dundee City Council"
      },
      "contactPoint": {
        "name": "Chris Murphy",
        "email": "chris.murphy@dundeecity.gov.uk"
      }
    },
    {
      "id": "GB-FTS-107436",
      "name": "Lovat's Group Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Kirkcaldy",
        "postalCode": "KY1 3PB",
        "countryName": "United Kingdom",
        "streetAddress": "Muirhead, Mitchelston Ind Est"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Lovat's Group Ltd"
      },
      "contactPoint": {
        "telephone": "+44 1592640643"
      }
    },
    {
      "id": "GB-FTS-140929",
      "name": "Dundee Sheriff & Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "6 West Bell Street"
      },
      "details": {
        "url": "http://www.scotcourts.gov.uk"
      },
      "identifier": {
        "legalName": "Dundee Sheriff & Justice of the Peace Court"
      },
      "contactPoint": {
        "telephone": "+44 1382229961"
      }
    },
    {
      "id": "GB-FTS-47611",
      "name": "Scottish Courts Service",
      "roles": [
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH11 3XP",
        "countryName": "United Kingdom",
        "streetAddress": "Saughton House, Broomhouse Drive"
      },
      "identifier": {
        "legalName": "Scottish Courts Service"
      },
      "contactPoint": {
        "email": "enquiries@scotscourts.gov.uk",
        "telephone": "+44 1314443300"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "034733-2025-DCC/CD/221/24-1",
      "value": {
        "amount": 782939.7,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "034733-2025-DCC/CD/221/24-1",
      "dateSigned": "2025-06-10T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:802492)",
  "initiationType": "tender"
}

{
  "id": "009744-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-03-17T16:31:18Z",
  "ocid": "ocds-h6vhtk-04ee15",
  "buyer": {
    "id": "GB-FTS-122330",
    "name": "Dundee City Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793491"
    }
  ],
  "tender": {
    "id": "DCC/CD/221/24",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 770000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 years, then a further 2 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Air Handling Units (AHU) and Air Conditioning Units (ACU) and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g. arising from discharge or damage).",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Compliance with Specification of Requirements",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "CDM Construction, Design & Management Regulations 2015",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Duty of Care, Health & Safety & Risk Management",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Site Specific Risk Assessment & Method Statement",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Resourcing",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Environment",
              "type": "quality",
              "description": "Pass/Fail"
            },
            {
              "name": "Resourcing of Requirements - Contract Resourcing",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "Resourcing of Requirements - Development",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Continuous Improvement - Customer Care",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Continous Improvement - Feedback",
              "type": "quality",
              "description": "3"
            },
            {
              "name": "Resourcing of Requirements - TImescales",
              "type": "quality",
              "description": "8"
            },
            {
              "name": "Resourcing of Requirements - DIsruption",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Resourcing of Requirements - Emergency Call Out",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Resourcing of Requirements - Programme of Works",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Community Benefits",
              "type": "quality",
              "description": "1.5"
            },
            {
              "name": "Fair Work Practices",
              "type": "quality",
              "description": "1.5"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Dundee"
        },
        "deliveryAddresses": [
          {
            "region": "UKM71"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50712000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of mechanical building installations"
          }
        ]
      }
    ],
    "title": "Tender for the Inspection Testing & Maintenance of Air Handling & Air Conditioning Systems",
    "value": {
      "amount": 770000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2025-04-18T12:30:00+01:00",
      "address": {
        "streetAddress": "Dundee"
      },
      "description": "Procurement Category Officer"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "This will  be re-procured in 7 years if extension options are utilised."
    },
    "awardPeriod": {
      "startDate": "2025-04-18T12:30:00+01:00"
    },
    "description": "The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Air Handling Units (AHU) and Air Conditioning Units (ACU) and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g. arising from discharge or damage).",
    "tenderPeriod": {
      "endDate": "2025-04-18T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "50710000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of electrical and mechanical building installations"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2025-07-18T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent– a copy of Company accreditation should be supplied with the returned Tender."
        },
        {
          "type": "economic",
          "minimum": "The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability.",
          "appliesTo": [
            "supplier"
          ],
          "description": "The Supplier shall have in force and shall require any sub-contractor to have in force:\nEmployer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and\nPublic Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim."
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and / or a Trade Association or equivalent as approved by Dundee City Council– A copy of the Contractors valid certification must be returned with the Tender submission."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-122330",
      "name": "Dundee City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM71",
        "locality": "Dundee",
        "postalCode": "DD1 1QE",
        "countryName": "United Kingdom",
        "streetAddress": "Dundee House, 50 North Lindsay Street"
      },
      "details": {
        "url": "http://www.dundeecity.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Dundee City Council"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "name": "Ann Conway",
        "email": "ann.conway@dundeecity.gov.uk"
      }
    },
    {
      "id": "GB-FTS-140929",
      "name": "Dundee Sheriff & Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "6 West Bell Street"
      },
      "details": {
        "url": "http://www.scotcourts.gov.uk"
      },
      "identifier": {
        "legalName": "Dundee Sheriff & Justice of the Peace Court"
      },
      "contactPoint": {
        "telephone": "+44 1382229961"
      }
    },
    {
      "id": "GB-FTS-47611",
      "name": "Scottish Courts Service",
      "roles": [
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH11 3XP",
        "countryName": "United Kingdom",
        "streetAddress": "Saughton House, Broomhouse Drive"
      },
      "identifier": {
        "legalName": "Scottish Courts Service"
      },
      "contactPoint": {
        "email": "enquiries@scotscourts.gov.uk",
        "telephone": "+44 1314443300"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=793491.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nA summary of the expected community benefits has been provided as follows: It is a contract requirement for contractors to deliver the specified number of Community Benefit Outcomes for the duration of this contract. This will be calculated at a rate of 1 outcome per 100,000 GBP of spend. Please confirm your commitment to deliver Community Benefit activity and indicate what types of Community Benefit activity you intend to deliver If this is to include Community Wishes, please note that a link to the live system is below. https://wishes.dundeecity.gov.uk/wishes-requested Note that as the system is live those specific wishes may not be available at contract award. If this is the case another wish should be selected.\n(SC Ref:793491)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=793491",
  "initiationType": "tender"
}