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Official procurement procedure

EDIS-23-002 Unified Customer Experience for EA Admissions, Transport, SEN and Free School Meals

Software package and information systems
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: the Education Authority: "EDIS-23-002 Unified Customer Experience for EA Admissions, Transport, SEN and Free School Meals". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting Authoritythe Education AuthorityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: the Education Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for the Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
8.7Bids / Report
5.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 278 active published awards; 90 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authoritythe Education Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published18 Feb 2025, 15:58 GMT
Last source update18 Feb 2025, 15:58 GMT
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-04e37a
What is being bought
The Education Authority carried out a procurement to further develop the Unified Customer Experience for EA Admissions, Transport, SEN and Free School Meals for the period 4 September 2023 - 3 September 2025 with the option of a further 12 months extension). This was a mini competition via CCS Framework Digital Outcomes 6 Lot 1.
What changed
From the official release history
  1. Status changed to complete
    18 Feb 2025, 15:58 GMT
  2. Official notice release published
    18 Feb 2025, 15:58 GMT
  3. Buyer information updated
    18 Feb 2025, 15:58 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Education Authority carried out a procurement to further develop the Unified Customer Experience for EA Admissions, Transport, SEN and Free School Meals for the period 4 September 2023 - 3 September 2025 (with the option of a further 12 months extension). This was a mini competition via CCS Framework Digital Outcomes 6 Lot 1.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    18 Feb 2025, 15:58 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 8 Aug 2023, 00:00 BST · Not published
Commercial outcome and competition
Awards
Version 1 Solutions Ltd
Not published · Not published · active
Contracts
Contract
Not published · signed 8 Aug 2023, 00:00 BST · active
Bid statistics
highestValidBidValue: 2500000 (lot 1)
lowestValidBidValue: 1250000 (lot 1)
Buyer and organisations in this procedure

the Education Authority

Contracting authority GB-FTS-84187
View buyer profile

  • the Education Authority
    buyer

    40 Academy Street, Belfast, UK, BT1 2NQ
    laura.magee@eani.org.uk

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
    reviewBody

    Belfast

  • Version 1 Solutions Ltd
    supplier

    Birmingham, UK
    tendernotices@version1.com
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is not an award without without prior notice, the purpose of this VEAT notice is to make the market aware that EA intent to modify this contract as detailed below. This opportunity was originally awarded as a call-off contract following a further competition under Crown Commercial Services Digital Outcomes 6 Framework Lot 1. In October 2024 the contract value was increased by 50% of the original awarded contract value under published VEAT 2024/S 000-030912 and subsequent modification notice 2025/S 000-004627. EA now intend to further modify the contract value to increase by £625,000 i.e. 50% of the original awarded contract value. The new total contract value will be £2,500,000. No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any expenditure will not be permitted to exceed 50% of the original awarded contract value. For technical reasons a change in supplier is not possible at this stage. The services must continue to be technically compatible with what has already been developed by the Contractor under this contract and to contract with a different supplier at this stage would result in significant risk to current development timeframes as well as the substantial duplication of costs which would be incurred to procure replacement services. Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract. The EA shall observe a period of no less than 10 days, beginning with the day after the date of publication, before modifying the contract as set out in this notice.