Close Cleaning and Grounds Maintenance Services

{
  "id": "040383-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 5,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 4,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 5,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 5,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-07-16T09:33:21+01:00",
  "ocid": "ocds-h6vhtk-04d640",
  "buyer": {
    "id": "GB-FTS-4904",
    "name": "Glasgow West Housing Association Limited"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787083"
    }
  ],
  "awards": [
    {
      "id": "040383-2025-171-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-90279",
          "name": "Ramora Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "171",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The client reserves the right to add or omit properties, locations, or specific services from the contract schedule during the term of the contract. Please refer to the notes provided in the schedules (pricing documents) for Close Cleaning and Grounds Maintenance for further information.\nTenderers will be asked to provide ad-hoc rates for additional works."
        },
        "hasOptions": true,
        "description": "The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical (Quality)",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "90911200",
            "scheme": "CPV",
            "description": "Building-cleaning services"
          },
          {
            "id": "90911300",
            "scheme": "CPV",
            "description": "Window-cleaning services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "90700000",
            "scheme": "CPV",
            "description": "Environmental services"
          }
        ]
      }
    ],
    "title": "Close Cleaning and Grounds Maintenance Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
    "classification": {
      "id": "90700000",
      "scheme": "CPV",
      "description": "Environmental services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4904",
      "name": "Glasgow West Housing Association Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G3 7SL",
        "countryName": "United Kingdom",
        "streetAddress": "5 Royal Crescent"
      },
      "details": {
        "url": "http://www.gwha.org.uk/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Glasgow West Housing Association Limited"
      },
      "contactPoint": {
        "email": "flexibleprocurement@scotland-excel.org.uk"
      }
    },
    {
      "id": "GB-FTS-90279",
      "name": "Ramora Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG24",
        "locality": "Lichfield",
        "postalCode": "WS14 0ED",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Ramora Limited"
      },
      "contactPoint": {
        "email": "bryansmith@ramora.co.uk",
        "telephone": "+44 8448002428"
      }
    },
    {
      "id": "GB-FTS-220",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "040383-2025-171-1",
      "value": {
        "amount": 773560.8,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "040383-2025-171-1",
      "dateSigned": "2025-04-15T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:796755)",
  "initiationType": "tender"
}

{
  "id": "006400-2025",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2025-02-20T16:30:48Z",
  "ocid": "ocds-h6vhtk-04d640",
  "buyer": {
    "id": "GB-FTS-4904",
    "name": "Glasgow West Housing Association Limited"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787083"
    }
  ],
  "tender": {
    "id": "Project Reference: 171",
    "title": "Close Cleaning and Grounds Maintenance Services",
    "amendments": [
      {
        "id": "2",
        "description": "The tender deadline has been extended by two days to noon on Wednesday 26 February 2025 due to the PCS portal being unavailable on Saturday 22 February 2025 and Monday 24 February 2025.",
        "unstructuredChanges": [
          {
            "where": {
              "label": "Time limit",
              "section": "IV.2.2"
            },
            "newValue": {
              "date": "2025-02-26T12:00:00Z"
            },
            "oldValue": {
              "date": "2025-02-24T12:00:00Z"
            }
          },
          {
            "where": {
              "label": "Conditions for opening of tenders",
              "section": "IV.2.7"
            },
            "newValue": {
              "date": "2025-02-26T12:00:00Z"
            },
            "oldValue": {
              "date": "2025-02-24T12:00:00Z"
            }
          }
        ]
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
    "classification": {
      "id": "90700000",
      "scheme": "CPV",
      "description": "Environmental services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-4904",
      "name": "Glasgow West Housing Association Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G3 7SL",
        "countryName": "United Kingdom",
        "streetAddress": "5 Royal Crescent"
      },
      "details": {
        "url": "http://www.gwha.org.uk/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182"
      },
      "identifier": {
        "legalName": "Glasgow West Housing Association Limited"
      },
      "contactPoint": {
        "email": "kathleen.macleod@scotland-excel.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "002613-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-01-24T16:22:23Z",
  "ocid": "ocds-h6vhtk-04d640",
  "buyer": {
    "id": "GB-FTS-4904",
    "name": "Glasgow West Housing Association Limited"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787083"
    }
  ],
  "tender": {
    "id": "Project Reference: 171",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "The client reserves the right to add or omit properties, locations, or specific services from the contract schedule during the term of the contract. Please refer to the notes provided in the schedules (pricing documents) for Close Cleaning and Grounds Maintenance for further information.\nTenderers will be asked to provide ad-hoc rates for additional works."
        },
        "renewal": {
          "description": "The initial contract period will be for 3 years with an optional extension period of up to 2 years. The contract will be renewed prior to contract end date which will be dependent on whether the optional extension periods are utilised."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical (Quality)",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "90911200",
            "scheme": "CPV",
            "description": "Building-cleaning services"
          },
          {
            "id": "90911300",
            "scheme": "CPV",
            "description": "Window-cleaning services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "90700000",
            "scheme": "CPV",
            "description": "Environmental services"
          }
        ]
      }
    ],
    "title": "Close Cleaning and Grounds Maintenance Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2025-02-24T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "6 months prior to contract end date of April 2028 (or 6 months prior to April 2029 or April 2030 if one or both optional extension periods are utilised)."
    },
    "awardPeriod": {
      "startDate": "2025-02-24T12:00:00Z"
    },
    "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
    "tenderPeriod": {
      "endDate": "2025-02-24T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "90700000",
      "scheme": "CPV",
      "description": "Environmental services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "The relevant information on minimum levels required is included in the SPD module and the ITT document.",
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant information on selection criteria is included in the SPD module and the ITT document."
        },
        {
          "type": "technical",
          "minimum": "The relevant information on minimum levels required is included in the SPD module and the ITT document.",
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant information on selection criteria is included in the SPD module and the ITT document."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4904",
      "name": "Glasgow West Housing Association Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G3 7SL",
        "countryName": "United Kingdom",
        "streetAddress": "5 Royal Crescent"
      },
      "details": {
        "url": "http://www.gwha.org.uk/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Glasgow West Housing Association Limited"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "email": "kathleen.macleod@scotland-excel.org.uk"
      }
    },
    {
      "id": "GB-FTS-220",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=787083.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nConsultants should provide details of their approach to maximize community benefits. As a registered charity, GWHA would typically seek 2% of contract value to be returned by ways of Community Benefit, however accept that consultants may wish to deliver benefits differently.\nPlease be specific to this project and include specific and measurable commitments. Topics to be considered may include opportunities for local companies, local supply chain partnerships and local employment opportunities. To meet criteria in full, outline proposals to deliver and quantify your delivery on this element of the contract. This may be for example a cash donation (2% of project value) to the GW Community Fund for future initiative projects, including the commitment to provide labour and material for a defined community project, or propose an alternative Community Benefit initiative.\nIn the answer to this question, please do not disclose the actual monetary value of the community benefit, only the proposed initiatives you propose to use with the value.\n(SC Ref:787083)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=787083",
  "initiationType": "tender"
}