Security Systems Maintenance and Support

{
  "id": "038061-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 5,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 3,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 5,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 5,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-07-08T08:54:37+01:00",
  "ocid": "ocds-h6vhtk-04cf11",
  "buyer": {
    "id": "GB-FTS-136679",
    "name": "Cardiff University"
  },
  "awards": [
    {
      "id": "038061-2025-CU.1735.JP-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-153646",
          "name": "PROTECTORCOMMS LIMITED"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "CU.1735.JP",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "Replacement parts"
        },
        "hasOptions": true,
        "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences).  These systems include:\nElectronic Access Control\nCCTV\nIntruder Alarm / Panic Alarm / Perimeter Detection\nIntercoms\nThe selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance.  This shall include all related software.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "55"
            },
            {
              "name": "Responsible Procurement",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Price",
              "type": "cost",
              "description": "35"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cardiff University"
        },
        "deliveryAddresses": [
          {
            "region": "UKL22"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50610000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of security equipment"
          }
        ]
      }
    ],
    "title": "Security Systems Maintenance and Support",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences).  These systems include:\nElectronic Access Control\nCCTV\nIntruder Alarm / Panic Alarm / Perimeter Detection\nIntercoms\nThe selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance.  This shall include all related software.",
    "classification": {
      "id": "50610000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of security equipment"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-136679",
      "name": "Cardiff University",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL",
        "locality": "Cardiff",
        "postalCode": "CF24 4HQ",
        "countryName": "United Kingdom",
        "streetAddress": "Procurement Services, The Spark Building, 3rd Floor, Maindy Road"
      },
      "details": {
        "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Cardiff University"
      },
      "contactPoint": {
        "email": "Pricejk@cardiff.ac.uk",
        "telephone": "+44 2920879648"
      }
    },
    {
      "id": "GB-FTS-153646",
      "name": "PROTECTORCOMMS LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Caerphilly",
        "postalCode": "CF833HU",
        "countryName": "United Kingdom",
        "streetAddress": "Unit C2/C3 - De Clare House, 4 St Alfred Owen Way Pontygwindy Industrial Estate"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "PROTECTORCOMMS LIMITED"
      },
      "contactPoint": {
        "telephone": "+44 2920882833"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "038061-2025-CU.1735.JP-1",
      "value": {
        "amount": 4295813,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "038061-2025-CU.1735.JP-1",
      "dateSigned": "2025-07-07T00:00:00+01:00"
    }
  ],
  "description": "Access to the Procurement documents will close at 12 Noon on 2nd April 2025 in order for Site Visits to take place W/C 7th April 2025. Further details regarding site visits are contained in Schedule 2 Specification.\nAll tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.\nThe University reserves the right to award the contract in whole or in part.\nThe University reserves the right to annul the tendering process and not award any contract.\nAll documents to be priced in GBP and all payments made in GBP.\nAll documents to be priced in GBP excluding VAT\n(WA Ref:153129)",
  "initiationType": "tender"
}

{
  "id": "006343-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-02-20T15:42:20Z",
  "ocid": "ocds-h6vhtk-04cf11",
  "buyer": {
    "id": "GB-FTS-136679",
    "name": "Cardiff University"
  },
  "tender": {
    "id": "CU.1735.JP",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 2500000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 12 month extension options available"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences).  These systems include:\nElectronic Access Control\nCCTV\nIntruder Alarm / Panic Alarm / Perimeter Detection\nIntercoms\nThe selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance.  This shall include all related software.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
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        "deliveryLocation": {
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        },
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          {
            "region": "UKL22"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50610000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of security equipment"
          }
        ]
      }
    ],
    "title": "Security Systems Maintenance and Support",
    "value": {
      "amount": 2500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic1",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-05-14T12:00:00+01:00",
      "address": {
        "streetAddress": "Cardiff University"
      }
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "Sep 2029"
    },
    "awardPeriod": {
      "startDate": "2025-05-14T12:00:00+01:00"
    },
    "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences).  These systems include:\nElectronic Access Control\nCCTV\nIntruder Alarm / Panic Alarm / Perimeter Detection\nIntercoms\nThe selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance.  This shall include all related software.",
    "tenderPeriod": {
      "endDate": "2025-05-14T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "As stated in the ITT documents"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "50610000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of security equipment"
    },
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-136679",
      "name": "Cardiff University",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL",
        "locality": "Cardiff",
        "postalCode": "CF24 4HQ",
        "countryName": "United Kingdom",
        "streetAddress": "Procurement Services, The Spark Building, 3rd Floor, Maindy Road"
      },
      "details": {
        "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Cardiff University"
      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
        "email": "Pricejk@cardiff.ac.uk",
        "telephone": "+44 2920879648"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "Access to the Procurement documents will close at 12 Noon on 2nd April 2025 in order for Site Visits to take place W/C 7th April 2025. Further details regarding site visits are contained in Schedule 2 Specification.\nAll tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.\nThe University reserves the right to award the contract in whole or in part.\nThe University reserves the right to annul the tendering process and not award any contract.\nAll documents to be priced in GBP and all payments made in GBP.\nAll documents to be priced in GBP excluding VAT\nNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=148361.\nUnder the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:\nAs stated in the ITT documents\n(WA Ref:148361)",
  "initiationType": "tender"
}

{
  "id": "000842-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-01-10T12:26:06Z",
  "ocid": "ocds-h6vhtk-04cf11",
  "buyer": {
    "id": "GB-FTS-1902",
    "name": "Cardiff University"
  },
  "tender": {
    "id": "CU.1735.JP",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "The University are hosting a Pre-Market engagement event for the re-procurement for the supply, installation, maintenance and support of Security Systems for the University.  These Systems include:\nElectronic Access Control:  PAC and Salto.\nCCTV\nIntruder Alarms\nPanic Alarms\nGate and Barrier Maintenance\nThe University are hosting an In-person, supplier and sector engagement event on Thursday 6th February 2025, 2- 3pm at:\nLecture Theatre 0.07\nHayden Ellis Building\nMaindy Road\nCardiff\nCF24 4HQ\nThe objectives for the event are;\na.\tGauge and generate interest around the contract opportunity\nb.\tObtain feedback and answer any questions on the requirement as currently defined.\nc.\tProvide an opportunity for suppliers to raise any concerns they may have.\nIn order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend\nhttps://in-tendhost.co.uk/cardiffuniversity/\nSuppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.\nSuppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Monday 3rd February – 12 Noon. The University reserves the right to reject an application to attend sent after this time.\nAll presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.\nThis PIN is not a call for competition."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cardiff University"
        },
        "deliveryAddresses": [
          {
            "region": "UKL22"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50610000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of security equipment"
          }
        ]
      }
    ],
    "title": "Security Systems Maintenance and Support",
    "value": {
      "amount": 2500000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The supply, installation, maintenance and support of Security Systems for the University.  These Systems include\nElectronic Access Control PAC and Salto.\nCCTV\nIntruder Alarms\nPanic Alarms\nGate and Barrier Maintenance",
    "communication": {
      "futureNoticeDate": "2025-02-06T00:00:00Z"
    },
    "classification": {
      "id": "50610000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of security equipment"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-1902",
      "name": "Cardiff University",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL",
        "locality": "Cardiff",
        "postalCode": "CF24 0DE",
        "countryName": "United Kingdom",
        "streetAddress": "Procurement Services, McKenzie House, 30-36 Newport Road"
      },
      "details": {
        "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Cardiff University"
      },
      "contactPoint": {
        "email": "Pricejk@cardiff.ac.uk",
        "telephone": "+44 2920879648"
      }
    }
  ],
  "language": "en",
  "description": "The University are hosting an In-person, supplier and sector engagement event on Thursday 6th February 2025, 2- 3pm at:\nLecture Theatre 0.07\nHayden Ellis Building\nMaindy Road\nCardiff\nCF24 4HQ\nThe objectives for the event are;\na.\tGauge and generate interest around the contract opportunity\nb.\tObtain feedback and answer any questions on the requirement as currently defined.\nc.\tProvide an opportunity for suppliers to raise any concerns they may have.\nIn order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend\nhttps://in-tendhost.co.uk/cardiffuniversity/\nSuppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.\nSuppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Monday 3rd February – 12 Noon. The University reserves the right to reject an application to attend sent after this time.\nAll presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.\nThis PIN is not a call for competition.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147249.\n(WA Ref:147249)",
  "initiationType": "tender"
}