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AwardedFind a Tender · award

Estates Asset Management System

Buyer: Scottish Police Authority →

BuyerScottish Police Authority
StatusAwarded
DeadlineNot published
ValueValue not published
Published19 Sept 2025

What is being bought

The Scottish Police Authority (known as the “the Authority”) has a requirement for a PASF Public or Private Cloud Estate & Property Management System

Delivery location

UKM

Categories

Software supply services 72268000

Lot details

Lot 1

Please see full details in the Contract Notice on project_28010 - PROC 23 2290 - Estates Asset Management System

Statuscancelled

Award criteria
Technical Envelope — 60
price — 40

What is included

ItemCategoryQuantity
1Not publishedNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Software supply services (72268000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 727,6391 median · 15 average (2,939 of 7,639 with a bid count)1.9 average (3,503 of 7,639 with named award suppliers)Not published
Same buyer81 median · 29 average (3 of 8 with a bid count)6.3 average (3 of 8 with named award suppliers)Not published
Delivery region: UKM4122 median · 6.1 average (220 of 412 with a bid count)1.3 average (245 of 412 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

058057-2025-PROC 23 2290-1

Statusactive
Value£590,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04c28b
Latest release ID058057-2025
Latest release timestampFri Sep 19 2025 10:47:09 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
19 Sept 2025award, contract058057-2025
5 Dec 2024tender039231-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
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  "tag": [
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    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 1,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-09-19T11:47:09+01:00",
  "ocid": "ocds-h6vhtk-04c28b",
  "buyer": {
    "id": "GB-FTS-2697",
    "name": "Scottish Police Authority"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785022"
    }
  ],
  "awards": [
    {
      "id": "058057-2025-PROC 23 2290-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-161413",
          "name": "Concerto Support Services Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "PROC 23 2290",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Please see full details in the Contract Notice on project_28010 - PROC 23 2290 - Estates Asset Management System",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical Envelope",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Scotland"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ]
      }
    ],
    "title": "Estates Asset Management System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Scottish Police Authority (known as the “the Authority”) has a requirement for a PASF Public or Private Cloud Estate & Property Management System",
    "classification": {
      "id": "72268000",
      "scheme": "CPV",
      "description": "Software supply services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "name": "Scottish Police Authority",
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        "locality": "Glasgow",
        "postalCode": "G51 1DZ",
        "countryName": "United Kingdom",
        "streetAddress": "1 Pacific Quay, 2nd Floor"
      },
      "details": {
        "url": "http://www.spa.police.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762",
        "classifications": [
          {
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            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Police Authority"
      },
      "contactPoint": {
        "email": "louise.hall@scotland.police.uk",
        "telephone": "+44 1786895668"
      }
    },
    {
      "id": "GB-FTS-161413",
      "name": "Concerto Support Services Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKD6",
        "locality": "Frodsham",
        "postalCode": "WA6 7AB",
        "countryName": "United Kingdom",
        "streetAddress": "Floors 1 & 2, 105 Main street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Concerto Support Services Ltd"
      }
    },
    {
      "id": "GB-FTS-2553",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "058057-2025-PROC 23 2290-1",
      "value": {
        "amount": 590000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "058057-2025-PROC 23 2290-1",
      "dateSigned": "2025-09-05T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:810721)",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
19 Sept 2025 · 058057-2025 · award, contract
{
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  "tag": [
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    "contract"
  ],
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        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 1,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-09-19T11:47:09+01:00",
  "ocid": "ocds-h6vhtk-04c28b",
  "buyer": {
    "id": "GB-FTS-2697",
    "name": "Scottish Police Authority"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785022"
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  ],
  "awards": [
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      "id": "058057-2025-PROC 23 2290-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-161413",
          "name": "Concerto Support Services Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "PROC 23 2290",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Please see full details in the Contract Notice on project_28010 - PROC 23 2290 - Estates Asset Management System",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical Envelope",
              "type": "quality",
              "description": "60"
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            {
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            }
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      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Scotland"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ]
      }
    ],
    "title": "Estates Asset Management System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Scottish Police Authority (known as the “the Authority”) has a requirement for a PASF Public or Private Cloud Estate & Property Management System",
    "classification": {
      "id": "72268000",
      "scheme": "CPV",
      "description": "Software supply services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-2697",
      "name": "Scottish Police Authority",
      "roles": [
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        "locality": "Glasgow",
        "postalCode": "G51 1DZ",
        "countryName": "United Kingdom",
        "streetAddress": "1 Pacific Quay, 2nd Floor"
      },
      "details": {
        "url": "http://www.spa.police.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Police Authority"
      },
      "contactPoint": {
        "email": "louise.hall@scotland.police.uk",
        "telephone": "+44 1786895668"
      }
    },
    {
      "id": "GB-FTS-161413",
      "name": "Concerto Support Services Ltd",
      "roles": [
        "supplier"
      ],
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        "region": "UKD6",
        "locality": "Frodsham",
        "postalCode": "WA6 7AB",
        "countryName": "United Kingdom",
        "streetAddress": "Floors 1 & 2, 105 Main street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Concerto Support Services Ltd"
      }
    },
    {
      "id": "GB-FTS-2553",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "058057-2025-PROC 23 2290-1",
      "value": {
        "amount": 590000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "058057-2025-PROC 23 2290-1",
      "dateSigned": "2025-09-05T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:810721)",
  "initiationType": "tender"
}
5 Dec 2024 · 039231-2024 · tender
{
  "id": "039231-2024",
  "tag": [
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  ],
  "date": "2024-12-05T13:00:17Z",
  "ocid": "ocds-h6vhtk-04c28b",
  "buyer": {
    "id": "GB-FTS-2697",
    "name": "Scottish Police Authority"
  },
  "links": [
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785022"
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  "tender": {
    "id": "PROC 23 2290",
    "lots": [
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        "hasOptions": false,
        "hasRenewal": false,
        "description": "Please see full details in the Contract Notice on project_28010 - PROC 23 2290 - Estates Asset Management System",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical Envelope",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Scotland"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ]
      }
    ],
    "title": "Estates Asset Management System",
    "value": {
      "amount": 320000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2025-01-10T12:00:00Z",
      "address": {
        "streetAddress": "Glasgow"
      }
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-01-10T12:00:00Z"
    },
    "description": "The Scottish Police Authority (known as the “the Authority”) has a requirement for a PASF Public or Private Cloud Estate & Property Management System",
    "tenderPeriod": {
      "endDate": "2025-01-10T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
    },
    "contractTerms": {
      "performanceTerms": "During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:\nQuality – Category Weight (50%)\nContract Outcome – 80%\nContinual Improvement/ Innovation – 20%\nCost – Category Weight (10%)\nInvoice Accuracy – 100%\nService – Category Weight (40%)\nCommunication – 80%\nManagement Information – 20%\nPlease see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72268000",
      "scheme": "CPV",
      "description": "Software supply services"
    },
    "submissionTerms": {
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      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
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    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD Question 4A.1 Trade Registers\nIt is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.\nTenderers within the UK must confirm if they are registered under Companies House within this question.\nIf the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.\nPlease see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System."
        },
        {
          "type": "economic",
          "minimum": "Please see full details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please see full details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System\nSPD Question 4B5 Insurances\nEPD Question 4B6 Financial Standing"
        },
        {
          "type": "technical",
          "minimum": "Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.\nThe below requirements will be requested during the tender process:\nSPD Question 4C.1.2  Technical and Professional Ability\nPlease see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.\nSPD Question 4C.2  Technical and Professional Ability (Technicians or Technical Bodies)\nSPD Question 4C.3  Technical and Professional Ability (Technical Facilities and Measures)\nSPD Question 4C.7  Technical and Professional Ability (Environmental Management Measures)"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-2697",
      "name": "Scottish Police Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G51 1DZ",
        "countryName": "United Kingdom",
        "streetAddress": "1 Pacific Quay, 2nd Floor"
      },
      "details": {
        "url": "http://www.spa.police.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Police Authority"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "email": "louise.hall@scotland.police.uk",
        "telephone": "+44 1786895668"
      }
    },
    {
      "id": "GB-FTS-2553",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28010 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:785022)",
  "initiationType": "tender"
}