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AwardedFind a Tender · award

Maintenance Contract - Heating, Compliance and Ancillary Works

Buyer: West Dunbartonshire Council →

BuyerWest Dunbartonshire Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published6 Mar 2025

What is being bought

West Dunbartonshire Council (the Council) is seeking to appoint a suitable qualified and experienced provider for the annual servicing, breakdown repairs and commissioning of wet central heating systems (domestic boilers which include gas, electric and communal gas boilers) for approximately 9,000 domestic properties within the geographical area of West Dunbartonshire for which the Council is responsible. West Dunbartonshire Council is also looking for the successful contractor to engage in other ancillary maintenance tasks while in the property.

Delivery location

UKM81

Categories

Gas appliance maintenance services 50531200

Lot details

Lot 1

The route to market is to conduct an open procedure through Public Contracts Scotland - Tender.

Statuscancelled

Award criteria
Cost Reduction — 8%
Fit For Purpose — 8%
Change Management — 8%
Responsiveness — 8%
Sustainability — 3%
Fair Work First — 2%
Social Benefits — 3%
price — 60

What is included

ItemCategoryQuantity
1Not publishedNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 50. The category anchor is Gas appliance maintenance services (50531200); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 509,2254 median · 22.4 average (3,783 of 9,225 with a bid count)3.2 average (4,299 of 9,225 with named award suppliers)Not published
Same buyer104 median · 6.4 average (5 of 10 with a bid count)3.4 average (5 of 10 with named award suppliers)Not published
Delivery region: UKM81443.5 median · 14.3 average (24 of 44 with a bid count)3.8 average (25 of 44 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

008232-2025-1

Statusactive
Value£10,000,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04be7f
Latest release ID008232-2025
Latest release timestampThu Mar 06 2025 15:22:01 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
6 Mar 2025award, contract008232-2025
25 Nov 2024tender038037-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "008232-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "6",
        "value": 6,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "7",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "8",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "9",
        "value": 6,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "10",
        "value": 6,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-03-06T15:22:01Z",
  "ocid": "ocds-h6vhtk-04be7f",
  "buyer": {
    "id": "GB-FTS-2840",
    "name": "West Dunbartonshire Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000784124"
    }
  ],
  "awards": [
    {
      "id": "008232-2025-1",
      "status": "active",
      "suppliers": [
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          "id": "GB-FTS-48336",
          "name": "City Technical Services"
        }
      ],
      "relatedLots": [
        "1"
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    }
  ],
  "tender": {
    "id": "2324-61",
    "lots": [
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        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The route to market is to conduct an open procedure through Public Contracts Scotland - Tender.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost Reduction",
              "type": "quality",
              "description": "8%"
            },
            {
              "name": "Fit For Purpose",
              "type": "quality",
              "description": "8%"
            },
            {
              "name": "Change Management",
              "type": "quality",
              "description": "8%"
            },
            {
              "name": "Responsiveness",
              "type": "quality",
              "description": "8%"
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "description": "3%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "2%"
            },
            {
              "name": "Social Benefits",
              "type": "quality",
              "description": "3%"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        }
      }
    ],
    "items": [
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        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ]
      }
    ],
    "title": "Maintenance Contract - Heating, Compliance and Ancillary Works",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "West Dunbartonshire Council (the Council) is seeking to appoint a suitable qualified and experienced provider for the annual servicing, breakdown repairs and commissioning of wet central heating systems (domestic boilers which include gas, electric and communal gas boilers) for approximately 9,000 domestic properties within the geographical area of West Dunbartonshire for which the Council is responsible.\nWest Dunbartonshire Council is also looking for the successful contractor to engage in other ancillary maintenance tasks while in the property.",
    "classification": {
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    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "name": "West Dunbartonshire Council",
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        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "16 Church Street"
      },
      "details": {
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        "classifications": [
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            "description": "General public services"
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      "identifier": {
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      },
      "contactPoint": {
        "name": "Ellie Street",
        "email": "corporate.procurement@west-dunbarton.gov.uk"
      }
    },
    {
      "id": "GB-FTS-48336",
      "name": "City Technical Services",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G32 8RF",
        "countryName": "United Kingdom",
        "streetAddress": "City Technical Services, Unit 1 Block 16"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "City Technical Services"
      }
    },
    {
      "id": "GB-FTS-117302",
      "name": "Dumbarton Sheriff Court and Justice of Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, Church Street"
      },
      "identifier": {
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      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "008232-2025-1",
      "value": {
        "amount": 10000000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "008232-2025-1",
      "dateSigned": "2025-02-06T00:00:00Z"
    }
  ],
  "description": "(SC Ref:789945)",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
6 Mar 2025 · 008232-2025 · award, contract
{
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  "tag": [
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    "contract"
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  "bids": {
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        "measure": "bids",
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      },
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        "id": "7",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "8",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "9",
        "value": 6,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "10",
        "value": 6,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-03-06T15:22:01Z",
  "ocid": "ocds-h6vhtk-04be7f",
  "buyer": {
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    "name": "West Dunbartonshire Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000784124"
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      "status": "active",
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          "name": "City Technical Services"
        }
      ],
      "relatedLots": [
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      ]
    }
  ],
  "tender": {
    "id": "2324-61",
    "lots": [
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        "status": "cancelled",
        "hasOptions": false,
        "description": "The route to market is to conduct an open procedure through Public Contracts Scotland - Tender.",
        "awardCriteria": {
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            {
              "name": "Cost Reduction",
              "type": "quality",
              "description": "8%"
            },
            {
              "name": "Fit For Purpose",
              "type": "quality",
              "description": "8%"
            },
            {
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              "type": "quality",
              "description": "8%"
            },
            {
              "name": "Responsiveness",
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            },
            {
              "name": "Sustainability",
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            {
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              "description": "2%"
            },
            {
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            },
            {
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              "description": "60"
            }
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    ],
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    ],
    "title": "Maintenance Contract - Heating, Compliance and Ancillary Works",
    "status": "complete",
    "coveredBy": [
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    "classification": {
      "id": "50531200",
      "scheme": "CPV",
      "description": "Gas appliance maintenance services"
    },
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    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
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        "streetAddress": "16 Church Street"
      },
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        "email": "corporate.procurement@west-dunbarton.gov.uk"
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    {
      "id": "GB-FTS-48336",
      "name": "City Technical Services",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G32 8RF",
        "countryName": "United Kingdom",
        "streetAddress": "City Technical Services, Unit 1 Block 16"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "City Technical Services"
      }
    },
    {
      "id": "GB-FTS-117302",
      "name": "Dumbarton Sheriff Court and Justice of Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, Church Street"
      },
      "identifier": {
        "legalName": "Dumbarton Sheriff Court and Justice of Peace Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
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      "id": "008232-2025-1",
      "value": {
        "amount": 10000000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "008232-2025-1",
      "dateSigned": "2025-02-06T00:00:00Z"
    }
  ],
  "description": "(SC Ref:789945)",
  "initiationType": "tender"
}
25 Nov 2024 · 038037-2024 · tender
{
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  "date": "2024-11-25T15:15:50Z",
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            {
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            }
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    "title": "Maintenance Contract - Heating, Compliance and Ancillary Works",
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    "tenderPeriod": {
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    "contractTerms": {
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      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
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    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
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          "type": "economic",
          "minimum": "With reference to SPD questions:\n4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 2,500,000 GBP, therefore a turnover of 5,000,000 GBP is required.\nRatios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.\n- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.\n- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.\n- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.\nWDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.\nInsurance\nQ4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:\n- Employers Liability Insurance - 10 million GBP each and every claim\nQ4B5.2\n- Public and Product Liability Insurance - 10 million GBP each and every claim\n- Professional Indemnity Insurance - 5 million GBP each and every claim",
          "appliesTo": [
            "supplier"
          ],
          "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-2840",
      "name": "West Dunbartonshire Council",
      "roles": [
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      ],
      "address": {
        "region": "UKM81",
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "16 Church Street"
      },
      "details": {
        "url": "http://www.west-dunbarton.gov.uk/business/suppliers/procurement/",
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            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "West Dunbartonshire Council"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "name": "Ellie Street",
        "email": "corporate.procurement@west-dunbarton.gov.uk"
      }
    },
    {
      "id": "GB-FTS-117302",
      "name": "Dumbarton Sheriff Court and Justice of Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, Church Street"
      },
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        "legalName": "Dumbarton Sheriff Court and Justice of Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28073. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nTenderers will be required to complete and submit WD19 Social Benefits Questionnaire as part of their tender submission.\n(SC Ref:784124)",
  "initiationType": "tender"
}