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AwardedFind a Tender · award

THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION

Buyer: Health and Safety Executive →

BuyerHealth and Safety Executive
StatusAwarded
DeadlineNot published
ValueValue not published
Published13 Mar 2026

What is being bought

Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited. This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload. HSE is coming to the end of the current contract and requires a service provider who will: • Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today • Lead and manage the extract of data from the current system • Lead and conduct the input of extracted data into the service provider's SaaS service • Support and manage the data quality review, by HSE, of the input data before service Go Live • Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users • Support the production of management information (MI) reports from the SaaS service • Train the super users and administrators in their roles in the SaaS service.

Delivery location

UK

Categories

IT services: consulting, software development, Internet and support 72000000

Lot details

Lot 1

48000000 - Software package and information systems

Statuscancelled

Award criteria
price

What is included

ItemCategoryQuantity
1Not publishedNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is IT services: consulting, software development, Internet and support (72000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 7210,5392 median · 15.4 average (4,161 of 10,539 with a bid count)2 average (5,053 of 10,539 with named award suppliers)Not published
Same buyer1Not publishedNot publishedNot published
Delivery region: UK3,3232 median · 33.9 average (1,171 of 3,323 with a bid count)2.8 average (1,501 of 3,323 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

022720-2026-1

Statusactive
Value£77,689

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-048484
Latest release ID022720-2026
Latest release timestampFri Mar 13 2026 09:51:39 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
13 Mar 2026award, contract022720-2026
25 Jul 2024tender023194-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
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  "tag": [
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    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "3",
        "value": 2,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "1",
        "value": 77689,
        "measure": "lowestValidBidValue",
        "currency": "GBP"
      },
      {
        "id": "2",
        "value": 392784,
        "measure": "highestValidBidValue",
        "currency": "GBP"
      }
    ]
  },
  "date": "2026-03-13T09:51:39Z",
  "ocid": "ocds-h6vhtk-048484",
  "buyer": {
    "id": "GB-FTS-139604",
    "name": "Health and Safety Executive"
  },
  "awards": [
    {
      "id": "022720-2026-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-09458918",
          "name": "Edays absence management limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-048484",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "Extension provisions for 3 years in annual increments."
        },
        "hasOptions": true,
        "description": "48000000 - Software package and information systems",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.\nThis solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.\nHSE is coming to the end of the current contract and requires a service provider who will:\n• Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today\n• Lead and manage the extract of data from the current system\n• Lead and conduct the input of extracted data into the service provider's SaaS service\n• Support and manage the data quality review, by HSE, of the input data before service Go Live\n• Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users\n• Support the production of management information (MI) reports from the SaaS service\n• Train the super users and administrators in their roles in the SaaS service.",
    "classification": {
      "id": "72000000",
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      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "open",
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  },
  "parties": [
    {
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      "name": "Health and Safety Executive",
      "roles": [
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      "address": {
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        "locality": "Liverpool",
        "postalCode": "L207HS",
        "countryName": "United Kingdom",
        "streetAddress": "Redgrave Court, Merton Road, Bootle, Merseyside"
      },
      "details": {
        "url": "https://www.hse.gov.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
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            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "Health and Safety Executive",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Stacey Armstrong",
        "email": "stacey.armstrong@hse.gov.uk"
      }
    },
    {
      "id": "GB-COH-09458918",
      "name": "Edays absence management limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Nottingham",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "09458918",
        "scheme": "GB-COH",
        "legalName": "Edays absence management limited"
      }
    },
    {
      "id": "GB-FTS-51333",
      "name": "Tommy Johnson",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Liverpool",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Tommy Johnson"
      },
      "contactPoint": {
        "email": "tenders@hse.gov.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "022720-2026-1",
      "value": {
        "amount": 77689,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "022720-2026-1",
      "dateSigned": "2025-03-28T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (2 releases)
13 Mar 2026 · 022720-2026 · award, contract
{
  "id": "022720-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
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        "value": 2,
        "measure": "bids",
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        "measure": "lowestValidBidValue",
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      },
      {
        "id": "2",
        "value": 392784,
        "measure": "highestValidBidValue",
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      }
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  },
  "date": "2026-03-13T09:51:39Z",
  "ocid": "ocds-h6vhtk-048484",
  "buyer": {
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    "name": "Health and Safety Executive"
  },
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      "status": "active",
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          "id": "GB-COH-09458918",
          "name": "Edays absence management limited"
        }
      ],
      "relatedLots": [
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      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-048484",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "Extension provisions for 3 years in annual increments."
        },
        "hasOptions": true,
        "description": "48000000 - Software package and information systems",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
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        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.\nThis solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.\nHSE is coming to the end of the current contract and requires a service provider who will:\n• Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today\n• Lead and manage the extract of data from the current system\n• Lead and conduct the input of extracted data into the service provider's SaaS service\n• Support and manage the data quality review, by HSE, of the input data before service Go Live\n• Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users\n• Support the production of management information (MI) reports from the SaaS service\n• Train the super users and administrators in their roles in the SaaS service.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-139604",
      "name": "Health and Safety Executive",
      "roles": [
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      "address": {
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        "locality": "Liverpool",
        "postalCode": "L207HS",
        "countryName": "United Kingdom",
        "streetAddress": "Redgrave Court, Merton Road, Bootle, Merseyside"
      },
      "details": {
        "url": "https://www.hse.gov.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "Health and Safety Executive",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Stacey Armstrong",
        "email": "stacey.armstrong@hse.gov.uk"
      }
    },
    {
      "id": "GB-COH-09458918",
      "name": "Edays absence management limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Nottingham",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "09458918",
        "scheme": "GB-COH",
        "legalName": "Edays absence management limited"
      }
    },
    {
      "id": "GB-FTS-51333",
      "name": "Tommy Johnson",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Liverpool",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Tommy Johnson"
      },
      "contactPoint": {
        "email": "tenders@hse.gov.uk"
      }
    }
  ],
  "language": "en",
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    {
      "id": "022720-2026-1",
      "value": {
        "amount": 77689,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "022720-2026-1",
      "dateSigned": "2025-03-28T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}
25 Jul 2024 · 023194-2024 · tender
{
  "id": "023194-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-07-25T12:08:37+01:00",
  "ocid": "ocds-h6vhtk-048484",
  "buyer": {
    "id": "GB-FTS-119444",
    "name": "Health & Safety Executive"
  },
  "tender": {
    "id": "HSE/T4633",
    "lots": [
      {
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        "status": "active",
        "renewal": {
          "description": "Extension provisions for 3 years in annual increments."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.  \nThis solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.  \nHSE is coming to the end of the current contract and requires a service provider who will:\n•\tConfigure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today\n•\tLead and manage the extract of data from the current system\n•\tLead and conduct the input of extracted data into the service provider's SaaS service \n•\tSupport and manage the data quality review, by HSE, of the input data before service Go Live\n•\tSupport and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users\n•\tSupport the production of management information (MI) reports from the SaaS service \n•\tTrain the super users and administrators in their roles in the SaaS service.\nFurther information can be found in the Tender docs.",
        "contractPeriod": {
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    ],
    "title": "THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION",
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    "tenderPeriod": {
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    "submissionTerms": {
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    "submissionMethod": [
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    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/hse/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "id": "GB-FTS-119444",
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        "streetAddress": "Redgrave Court, Merton Road"
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            "scheme": "TED_CA_TYPE",
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          {
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            "scheme": "COFOG",
            "description": "Health"
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        ]
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      "identifier": {
        "legalName": "Health & Safety Executive",
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      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/hse/aspx/Home",
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    },
    {
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}