TD2146- Bulk Mailing and Printing

{
  "id": "085799-2025",
  "tag": [
    "awardUpdate",
    "contractUpdate"
  ],
  "date": "2025-12-23T12:12:07Z",
  "ocid": "ocds-h6vhtk-04707f",
  "buyer": {
    "id": "GB-FTS-139723",
    "name": "Derby City Council"
  },
  "awards": [
    {
      "id": "085799-2025-TD2146- Bulk Mailing and Printing-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-2827644",
          "name": "Financial Data Management"
        },
        {
          "id": "GB-COH-02827644",
          "name": "Financial Data Management Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2146",
    "lots": [
      {
        "id": "1",
        "description": "TD2146- Bulk Mailing and Printing\nThis modification notice is to extend the existing contract for up to 2 months to allow the new contract to be mobilised and so that orders can be placed in the meantime whilst the new contract is implemented. Details of the procurement for the new contract can be found by searching TD2296 in the search engine to find the relevant notices or follow this link:",
        "contractPeriod": {
          "durationInDays": 60
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF11"
          }
        ]
      }
    ],
    "title": "TD2146- Bulk Mailing and Printing",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "classification": {
      "id": "79000000",
      "scheme": "CPV",
      "description": "Business services: law, marketing, consulting, recruitment, printing and security"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-139723",
      "name": "Derby City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE12FS",
        "countryName": "United Kingdom",
        "streetAddress": "The Council House - Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/"
      },
      "identifier": {
        "legalName": "Derby City Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    },
    {
      "id": "GB-COH-2827644",
      "name": "Financial Data Management",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "2827644",
        "scheme": "GB-COH",
        "legalName": "Financial Data Management"
      }
    },
    {
      "id": "GB-COH-02827644",
      "name": "Financial Data Management Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02827644",
        "scheme": "GB-COH",
        "legalName": "Financial Data Management Limited"
      }
    },
    {
      "id": "GB-FTS-5515",
      "name": "Derby City Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Derby",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Derby City Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "085799-2025-TD2146- Bulk Mailing and Printing-1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "classification": {
            "id": "79000000",
            "scheme": "CPV",
            "description": "Business services: law, marketing, consulting, recruitment, printing and security"
          },
          "deliveryAddresses": [
            {
              "region": "UKF11"
            }
          ]
        }
      ],
      "value": {
        "amount": 450192,
        "currency": "GBP"
      },
      "period": {
        "durationInDays": 60
      },
      "status": "active",
      "awardID": "085799-2025-TD2146- Bulk Mailing and Printing-1",
      "amendments": [
        {
          "id": "1",
          "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: TD2146- Bulk Mailing and Printing\nThis modification notice is to extend the existing contract for up to 2 months to allow the new contract to be mobilised and so that orders can be placed in the meantime whilst the new contract is implemented. Details of the procurement for the new contract can be found by searching TD2296 in the search engine to find the relevant notices or follow this link:\nhttps://www.find-tender.service.gov.uk/Notice/062869-2025?origin=SearchResults&p=1\nThere is still sufficient budget remaining which was for £450,192 so no increase in price necessary.",
          "description": "TD2146- Bulk Mailing and Printing\nThis modification notice is to extend the existing contract for up to 2 months to allow the new contract to be mobilised and so that orders can be placed in the meantime whilst the new contract is implemented. Details of the procurement for the new contract can be found by searching TD2296 in the search engine to find the relevant notices or follow this link:\nhttps://www.find-tender.service.gov.uk/Notice/062869-2025?origin=SearchResults&p=1"
        }
      ],
      "dateSigned": "2025-12-23T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}

{
  "id": "021351-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-07-12T09:19:49+01:00",
  "ocid": "ocds-h6vhtk-04707f",
  "buyer": {
    "id": "GB-FTS-90447",
    "name": "DERBY CITY COUNCIL"
  },
  "awards": [
    {
      "id": "021351-2024-TD2146-1",
      "title": "Bulk Mailing and Print Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02827644",
          "name": "Financial Data Management Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2146",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "Contract to start 01/10/2024 and expire 30/09/2025 with no options to extend."
        },
        "hasOptions": true,
        "description": "Bulk Mailing and Printing Services",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Derby City"
        },
        "deliveryAddresses": [
          {
            "region": "UKF11"
          }
        ]
      }
    ],
    "title": "TD2146- Bulk Mailing and Print Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The supply of Bulk Mailing and Printing Services in respect of the production and dispatch of a range of documents.",
    "classification": {
      "id": "79824000",
      "scheme": "CPV",
      "description": "Printing and distribution services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application in accordance with Article 32ii of Directive competition is absent for technical reasons.\nVeat notice needed for 12-month contract, due to ongoing review and changes to the production and distribution of bulking mailings. Moving forward Derby City Councils preferred method for the distribution of mail will be electronic as the is the most cost-effective option. If it is operationally viable and cost effect this process will be bought back in-house.\nA full review of all options regarding production and distribution of mail is ongoing and until complete we will not have a clear idea on whether a new Bulk Mailing contract will be necessary. If a new contract is required, we will also need to determine the volume of any mail and spending involved, which we will not know until the review is completed. The review is expected to take 12 months.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-90447",
      "name": "DERBY CITY COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom",
        "streetAddress": "Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "DERBY CITY COUNCIL",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    },
    {
      "id": "GB-COH-02827644",
      "name": "Financial Data Management Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "E16 4ES",
        "countryName": "United Kingdom",
        "streetAddress": "7 Segro Business Park, Bidder Street"
      },
      "details": {
        "url": "https://www.fdmdocumentsolutions.co.uk/",
        "scale": "sme"
      },
      "identifier": {
        "id": "02827644",
        "scheme": "GB-COH",
        "legalName": "Financial Data Management Ltd"
      }
    },
    {
      "id": "GB-FTS-14856",
      "name": "Derby City Council",
      "roles": [
        "reviewBody",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Derby City Council"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "021351-2024-TD2146-1",
      "title": "Bulk Mailing and Print Services",
      "value": {
        "amount": 270000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "021351-2024-TD2146-1",
      "dateSigned": "2024-07-12T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}

{
  "id": "018639-2024",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2024-06-17T14:49:47+01:00",
  "ocid": "ocds-h6vhtk-04707f",
  "buyer": {
    "id": "GB-FTS-90447",
    "name": "DERBY CITY COUNCIL"
  },
  "awards": [
    {
      "id": "018639-2024-TD2146-1",
      "title": "Bulk Mailing and Print Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02827644",
          "name": "Financial Data Management Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2146",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "Contract to start 01/10/2024 and expire 30/09/2025 with no options to extend."
        },
        "hasOptions": true,
        "description": "Bulk Mailing and Printing Services. Additional information: Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application of the directive. The Council will observe a 10 day standstill period."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Derby City"
        },
        "deliveryAddresses": [
          {
            "region": "UKF11"
          }
        ]
      }
    ],
    "title": "TD2146- Bulk Mailing and Print Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The supply of Bulk Mailing and Printing Services in respect of the production and dispatch of a range of documents.",
    "reviewDetails": "The Council will observe a 10 day standstill period.",
    "classification": {
      "id": "79824000",
      "scheme": "CPV",
      "description": "Printing and distribution services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application in accordance with Article 32ii of Directive - competition is absent for technical reasons. \nVeat notice needed for 12-month contract, due to ongoing review and changes to the production and distribution of bulking mailings. Moving forward Derby City Councils preferred method for the distribution of mail will be electronic as the is the most cost-effective option. If it is operationally viable and cost effect this process will be bought back in-house. \nA full review of all options regarding production and distribution of mail is ongoing and until complete we will not have a clear idea on whether a new Bulk Mailing contract will be necessary. If a new contract is required, we will also need to determine the volume of any mail and spending involved, which we will not know until the review is completed. The review is expected to take 12 months.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-90447",
      "name": "DERBY CITY COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom",
        "streetAddress": "Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "DERBY CITY COUNCIL",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk",
        "telephone": "+44 1332640768"
      }
    },
    {
      "id": "GB-COH-02827644",
      "name": "Financial Data Management Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF11",
        "locality": "London",
        "postalCode": "E16 4ES",
        "countryName": "United Kingdom",
        "streetAddress": "7 Segro Business Park, Bidder Street"
      },
      "details": {
        "url": "http://www.fdmdocumentsolutions.co.uk",
        "scale": "sme"
      },
      "identifier": {
        "id": "02827644",
        "scheme": "GB-COH",
        "legalName": "Financial Data Management Ltd"
      }
    },
    {
      "id": "GB-FTS-5515",
      "name": "Derby City Council",
      "roles": [
        "reviewBody",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Derby",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Derby City Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "018639-2024-TD2146-1",
      "title": "Bulk Mailing and Print Services",
      "value": {
        "amount": 270000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "018639-2024-TD2146-1",
      "dateSigned": "2024-06-14T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}