Two Year Common Close Cleaning Contract with Optional 1+1+1 Year Annual Extensions up to a maximum contract duration of Five Years

{
  "id": "013465-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "5",
        "value": 7,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "6",
        "value": 6,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "7",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "8",
        "value": 7,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "9",
        "value": 7,
        "measure": "electronicBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 64399,
        "measure": "lowestValidBidValue",
        "currency": "GBP",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 235158.42,
        "measure": "highestValidBidValue",
        "currency": "GBP",
        "relatedLot": "1"
      },
      {
        "id": "1",
        "value": 64399,
        "measure": "lowestValidBidValue",
        "currency": "GBP"
      },
      {
        "id": "2",
        "value": 235158.42,
        "measure": "highestValidBidValue",
        "currency": "GBP"
      }
    ]
  },
  "date": "2024-04-25T14:51:43+01:00",
  "ocid": "ocds-h6vhtk-0424ec",
  "buyer": {
    "id": "GB-FTS-84853",
    "name": "Paisley Housing Association"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000753055"
    }
  ],
  "awards": [
    {
      "id": "013465-2024-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-5907",
          "name": "CAS Contract Cleaning Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-0424ec",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nSPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Paisley, Renfrewshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90911000",
            "scheme": "CPV",
            "description": "Accommodation, building and window cleaning services"
          }
        ]
      }
    ],
    "title": "Two Year Common Close Cleaning Contract with Optional 1+1+1 Year Annual Extensions up to a maximum contract duration of Five Years",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Contract applies to tenement stairs, common close and deck access cleaning to closes belonging to Paisley Housing Association within Foxbar, South, Town Centre & West End areas of Paisley, Renfrewshire. (See tender Document 1 ‘Property Address List’). The Contract term will be for an initial two year period with optional annual  1 year + 1 year + 1 Year extensions up to a maximum contract duration of five years overall.\nThe decision to award the contract extensions will be at the discretion of Paisley Housing Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period.  Bidders are also advised that Paisley Housing Association may extend the Contract to additional locations throughout Foxbar, South, Town Centre & West End areas of Paisley to take account of any changes to requirements or new stock acquired during the Contract.\nThis service will commence on 1st April 2024 and will be provided on a weekly basis, unless otherwise stated within the close cleaning schedule specification (refer Tender Document 2 ‘Close Cleaning Specification’).",
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-84853",
      "name": "Paisley Housing Association",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM83",
        "locality": "Paisley",
        "postalCode": "PA1 1HA",
        "countryName": "United Kingdom",
        "streetAddress": "Assurance House, 2 Lawn Street"
      },
      "details": {
        "url": "http://www.paisleyha.org.uk",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Registered Social Landlord"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Paisley Housing Association"
      },
      "contactPoint": {
        "name": "Tracy Fraser",
        "email": "tracy.fraser@paisleyha.org.uk",
        "telephone": "+44 1418897105"
      }
    },
    {
      "id": "GB-FTS-5907",
      "name": "CAS Contract Cleaning Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Glasgow",
        "postalCode": "G20 7BE",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 5a & 5c, Firhill House, 55-65 Firhill Road"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "CAS Contract Cleaning Ltd"
      },
      "contactPoint": {
        "telephone": "+44 1417727655"
      }
    },
    {
      "id": "GB-FTS-2718",
      "name": "Paisley Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Paisley",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "013465-2024-1",
      "status": "active",
      "awardID": "013465-2024-1",
      "dateSigned": "2024-04-01T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:764892)",
  "initiationType": "tender"
}

{
  "id": "036521-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-12-12T13:25:17Z",
  "ocid": "ocds-h6vhtk-0424ec",
  "buyer": {
    "id": "GB-FTS-84853",
    "name": "Paisley Housing Association"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000753055"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-0424ec",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 332560,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 66512 GBP (excluding VAT) per annum."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nSPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-03-31T23:59:59+01:00",
          "startDate": "2024-04-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Paisley, Renfrewshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90911000",
            "scheme": "CPV",
            "description": "Accommodation, building and window cleaning services"
          }
        ]
      }
    ],
    "title": "Two Year Common Close Cleaning Contract with Optional 1+1+1 Year Annual Extensions up to a maximum contract duration of Five Years",
    "value": {
      "amount": 332560,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2024-01-25T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "2025 at the earliest"
    },
    "awardPeriod": {
      "startDate": "2024-01-25T12:00:00Z"
    },
    "description": "The Contract applies to tenement stairs, common close and deck access cleaning to closes belonging to Paisley Housing Association within Foxbar, South, Town Centre & West End areas of Paisley, Renfrewshire. (See tender Document 1 ‘Property Address List’). The Contract term will be for an initial two year period with optional annual  1 year + 1 year + 1 Year extensions up to a maximum contract duration of five years overall.\nThe decision to award the contract extensions will be at the discretion of Paisley Housing Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period.  Bidders are also advised that Paisley Housing Association may extend the Contract to additional locations throughout Foxbar, South, Town Centre & West End areas of Paisley to take account of any changes to requirements or new stock acquired during the Contract.\nThis service will commence on 1st April 2024 and will be provided on a weekly basis, unless otherwise stated within the close cleaning schedule specification (refer Tender Document 2 ‘Close Cleaning Specification’).",
    "tenderPeriod": {
      "endDate": "2024-01-25T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "Tender Document 8 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Paisley Housing Association.\nFailure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2024-04-24T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please refer to these statements when completing Section 4B of the SPD (Scotland) Document v.1.3_0;\nQuestion 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 133024 GBP for the last two years.\nQuestion4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 133024 GBP for the last two years.\nQuestion 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\nQuestions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:\nEmployer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.\n4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.\n4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.\n4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.\n4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.\nMinimum level(s) of standards required:\nSPD Scotland, Part C Technical and Professional Ability - Bidders responses to Part C of the SPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-84853",
      "name": "Paisley Housing Association",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM83",
        "locality": "Paisley",
        "postalCode": "PA1 1HA",
        "countryName": "United Kingdom",
        "streetAddress": "Assurance House, 2 Lawn Street"
      },
      "details": {
        "url": "http://www.paisleyha.org.uk",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Registered Social Landlord"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Paisley Housing Association"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk",
        "name": "Tracy Fraser",
        "email": "tracy.fraser@paisleyha.org.uk",
        "telephone": "+44 1418897105"
      }
    },
    {
      "id": "GB-FTS-30814",
      "name": "A.D.A Construction Consultants",
      "roles": [
        "processContactPoint"
      ],
      "address": {
        "region": "UKM83",
        "locality": "Paisley",
        "postalCode": "PA3 3BB",
        "countryName": "United Kingdom",
        "streetAddress": "Pavilion 3, St James Business Park, Linwood Road"
      },
      "details": {
        "url": "https://www.publiccontractsscotland.gov.uk"
      },
      "identifier": {
        "legalName": "A.D.A Construction Consultants"
      },
      "contactPoint": {
        "name": "Alan Shanks",
        "email": "alan.shanks@ada-cc.co.uk"
      }
    },
    {
      "id": "GB-FTS-2718",
      "name": "Paisley Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Paisley",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "SPD (Scotland) document v1.3_0, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology;\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 –\nUnacceptable’ against any question will be disqualified.\n1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains\ninsufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\n2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details\non how the requirement will be fulfilled in certain areas.\n3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details\non how the requirements will be fulfilled.\n4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and\nprovides adequate details on how the requirements will be fulfilled.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.\nA Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Paisley Housing Association will disregard, and not evaluate the remainder of\na Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=753055.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:753055)",
  "initiationType": "tender"
}