New Builds and Refurbishment Framework 2019-2023 (Extended to 16th December 2024)

{
  "id": "032989-2023",
  "tag": [
    "awardUpdate",
    "contractUpdate"
  ],
  "date": "2023-11-07T22:54:12Z",
  "ocid": "ocds-h6vhtk-04169e",
  "buyer": {
    "id": "GB-FTS-93268",
    "name": "THE ROYAL PARKS LIMITED"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:323186-2019:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "032989-2023-2019/S132-323186  FOL19/337-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02748683",
          "name": "City Axis Limited"
        },
        {
          "id": "GB-COH-03151344",
          "name": "Hollywell Building Services Limited"
        },
        {
          "id": "GB-COH-01991637",
          "name": "Axis Europe Plc"
        },
        {
          "id": "GB-COH-01688008",
          "name": "Coniston Ltd"
        },
        {
          "id": "GB-COH-04131810",
          "name": "FK Restoration Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "2019/S132 323186-2019 (TED)",
    "lots": [
      {
        "id": "1",
        "description": "•\tThe Royal Parks (TRP) invited tenders in 2019 to carry out new builds and refurbishment and similar works for projects across the Royal Parks, including alterations and some civil works: 45210000 Building construction work New Builds and Refurbishment (IA25)\nThe Royal Parks established the framework so that it may from time to time over a 4-year period call upon the appointed framework suppliers (contractors) to provide building works across the Royal Parks' estate. At that time Covid had not impacted.\nThe disruptions in 2020 and 2021 delayed some new works projects which have to be delivered now in 2023 and 2024 until the 16th December 2024 that require the continuity of contractor knowledge, capacity, and capability from this framework.\nThe Royal Parks (TRP) has more projects to carry out as new builds and refurbishments across the Royal Parks, including alterations with some requiring civils works, services and supplies.",
        "contractPeriod": {
          "durationInDays": 1440
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Across the Royal Parks and adjacent areas"
        },
        "deliveryAddresses": [
          {
            "region": "UKI"
          }
        ]
      }
    ],
    "title": "New Builds and Refurbishment Framework 2019-2023 (Extended to 16th December 2024)",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "The 48 months is being extended to 60 months to enable the 2023 and 2024 works programme to be progressed prior to the award of a successor works framework (contracts) during 2024."
      }
    },
    "classification": {
      "id": "45210000",
      "scheme": "CPV",
      "description": "Building construction work"
    },
    "mainProcurementCategory": "works",
    "additionalClassifications": [
      {
        "id": "45210000-IA25",
        "scheme": "CPVS",
        "description": "Refurbishment"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-93268",
      "name": "THE ROYAL PARKS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "locality": "LONDON",
        "postalCode": "W22UH",
        "countryName": "United Kingdom",
        "streetAddress": "The Old Police House,Hyde Park"
      },
      "details": {
        "url": "http://www.royalparks.org.uk",
        "buyerProfile": "http://www.royalparks.org.uk/procurement"
      },
      "identifier": {
        "legalName": "THE ROYAL PARKS LIMITED",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Chris Eaglen",
        "email": "ceaglen@royalparks.org.uk",
        "telephone": "+44 7711310442"
      }
    },
    {
      "id": "GB-COH-02748683",
      "name": "City Axis Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "W14 8NS",
        "countryName": "United Kingdom",
        "streetAddress": "346 Kensington High Street"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "02748683",
        "scheme": "GB-COH",
        "legalName": "City Axis Limited"
      }
    },
    {
      "id": "GB-COH-03151344",
      "name": "Hollywell Building Services Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH2",
        "locality": "St Albans",
        "postalCode": "AL1 2HA",
        "countryName": "United Kingdom",
        "streetAddress": "New Barnes Mill, Cottonmill Lane"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "03151344",
        "scheme": "GB-COH",
        "legalName": "Hollywell Building Services Limited"
      }
    },
    {
      "id": "GB-COH-01991637",
      "name": "Axis Europe Plc",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "SE11 5RH",
        "countryName": "United Kingdom",
        "streetAddress": "145-149 Vauxhall Street"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "01991637",
        "scheme": "GB-COH",
        "legalName": "Axis Europe Plc"
      }
    },
    {
      "id": "GB-COH-01688008",
      "name": "Coniston Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ4",
        "locality": "Dartford",
        "postalCode": "DA2 6QQ",
        "countryName": "United Kingdom",
        "streetAddress": "Collingwood House, Schooner Court, Crossways"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "01688008",
        "scheme": "GB-COH",
        "legalName": "Coniston Ltd"
      }
    },
    {
      "id": "GB-COH-04131810",
      "name": "FK Restoration Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH2",
        "locality": "Bedford",
        "postalCode": "MK43 8TB",
        "countryName": "United Kingdom",
        "streetAddress": "Unit A, Firs Farm, Stagsden, West End"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "04131810",
        "scheme": "GB-COH",
        "legalName": "FK Restoration Ltd"
      }
    },
    {
      "id": "GB-COH-03151344",
      "name": "Property Facilities Group Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI61",
        "locality": "Bromley",
        "postalCode": "BR1 1RJ",
        "countryName": "United Kingdom",
        "streetAddress": "House, 7 Newman Road"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "03151344",
        "scheme": "GB-COH",
        "legalName": "Property Facilities Group Ltd"
      }
    },
    {
      "id": "GB-FTS-7234",
      "name": "The Royal Parks",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The Royal Parks"
      },
      "contactPoint": {
        "email": "ceaglen@royalparks.org.uk",
        "telephone": "+44 7711310442"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "032989-2023-2019/S132-323186  FOL19/337-1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "classification": {
            "id": "45210000",
            "scheme": "CPV",
            "description": "Building construction work"
          },
          "deliveryLocation": {
            "description": "Across the Royal Parks and adjacent areas."
          },
          "deliveryAddresses": [
            {
              "region": "UKI"
            }
          ],
          "additionalClassifications": [
            {
              "id": "45210000-IA25",
              "scheme": "CPVS",
              "description": "Refurbishment"
            }
          ]
        }
      ],
      "value": {
        "amount": 6750000,
        "currency": "GBP"
      },
      "period": {
        "durationInDays": 1800
      },
      "status": "active",
      "awardID": "032989-2023-2019/S132-323186  FOL19/337-1",
      "amendments": [
        {
          "id": "1",
          "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The need for modification is brought about by circumstances which a diligent contracting authority/entity could not have foreseen in 2019 as the impacts of the 2020-2021 Covid on the design and delivery of projects was not expected to be prolonged and so disruptive.\nDescription of the circumstances which rendered the modifications necessary and explanation of the unforeseen nature of these circumstances:\nThe modification is required due to the delaying impact of Covid-19 (considered a Force Majeure Event under relevant contracts) on the project programme being delivered across the parks. The Royal Parks believe these circumstances have created this need for modifications which a diligent contracting authority could not have foreseen both on the works to be delivered and on resourcing.\nThese modifications are further required in order to align with operational requirements and to allow for a smoother transition and mobilisation period between this existing Framework and the next one to be established in 2024.\nFurthermore, the modification is not considered substantial under paragraph 8 of Regulation 72 of the Public Contract Regulations, or the Procurement Act 2023 for the following reasons:\na) The framework is not rendered materially different in character through the extension of time and value; it will deliver the required works.   The Framework started in December 2019 with the intention of providing the period and value to deliver the envisaged projects through to the December 2023 and the programme now has more works projects to be delivered in the next 12 months.\nb) While the modification extends the contract to the 16th December 2024 the Royal Parks requires this twelve-month extension from 48 months to 60 months to permit the planned project works to be progressed and undertaken economically with the current contractors within the original procurement procedure.   This extension will permit a new Framework to be tendered and awarded for the orderly follow-on work during the next 12 months and to be managed effectively.\nc) The modification does not change the economic balance of the Framework Agreement in favour of the contractors, as the contractors will continue to tender for and provide works for the rates and prices to be agreed.\nd) The modification does extend the term of the Framework Agreement however the nature of the Works scopes will remain similar.   The timescale is to be extended by a further 12 months from the 16th December 2023 up to the 15th December 2024.\ne) No new contractors replace the existing contractors, however where required by the scopes contractors may need to include new subcontractors/suppliers, where agreed to address changes in the supply chains that are emerging.",
          "description": "Nature and extent of the modifications (with indication of possible earlier changes to the contract):\nThe Royal Parks Limited (\"TRP\") publishes this notice to record its intention to modify the framework for New Builds and Refurbishments works by extending its expiry date by a further twelve months only from the original Tender Notice in 'July 2019. The modification also includes for the increase in the value of the framework to £6.75M to enable the projects to be delivered during that period.\nThe estimated maximum value of the modifications from the original value of £4,500,000 is up to £2,250,000 and not to exceed a maximum of £6,750,000.\nThe Royal Parks is formalising this Framework extension in November 2023, and this includes confirmation of the modifications.\nThe Royal Parks intends to re-procure a similar works Framework during 2014."
        }
      ],
      "dateSigned": "2019-12-17T00:00:00Z",
      "periodRationale": "The justification is Covid impacts lost delivery time and disrupted the works required and delayed remobilisation to meet the planned project demands for the works and disrupted resourcing the support and delivery. There is a need to progress the programme's uncompleted projects."
    }
  ],
  "description": "The F20 notice is advising of an extension of time of 12 months and increase in the value to £6,750,000 subject to projects, scopes and details.",
  "initiationType": "tender"
}