Lot 1
The procurement route will be via Competitive Procedure with Negotiation (CPN) which allows for innovation and to negotiate with suppliers on their proposals.
Award criteria
Quality — 60
price — 40
Buyer: South Lanarkshire Council →
The Council wishes to appoint a supplier to provide an Education Managed Service for all Education establishments within South Lanarkshire. The objective of this procurement exercise is to put in place a fully managed ICT managed service for Education which builds on this position of strength, which continues to offer schools with modern and transformative environments and digital solutions.
UKM95
The procurement route will be via Competitive Procedure with Negotiation (CPN) which allows for innovation and to negotiate with suppliers on their proposals.
Award criteria
Quality — 60
price — 40
| Item | Category | Quantity |
|---|---|---|
| 1 | Not published | Not published |
Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Information technology services (72222300); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.
| Comparison set | Procedures | Reported bids per procedure | Named award suppliers | Price evidence |
|---|---|---|---|---|
| Market: CPV division 72 | 9,492 | 2 median · 13.9 average (3,732 of 9,492 with a bid count) | 1.9 average (4,500 of 9,492 with named award suppliers) | Not published |
| Same buyer | 3 | 2.5 median · 2.5 average (2 of 3 with a bid count) | 1 average (2 of 3 with named award suppliers) | Not published |
| Delivery region: UKM95 | 13 | 1 median · 5.6 average (7 of 13 with a bid count) | 2.1 average (8 of 13 with named award suppliers) | Not published |
“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.
Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.
No planning milestones published.
No linked framework, prior procurement or reprocurement published.
No documents are published in the current source record.
Diagnostic view. “Not published” means this current release does not provide a value.
| OCID | ocds-h6vhtk-03c329 |
|---|---|
| Latest release ID | 009929-2025 |
| Latest release timestamp | Tue Mar 18 2025 14:37:11 GMT+0000 (Coordinated Universal Time) |
| Source | find-a-tender |
| Official notice URL | Not published |
| Tender status | complete |
| Procurement method | selective |
| Procurement method details | Competitive procedure with negotiation |
| Main procurement category | services |
| Above threshold | Not published |
| Legal basis | 32014L0024 |
| Tender period: start | Not published |
| Tender period: end | Not published |
| Expression of interest deadline | Not published |
| Enquiry deadline | Not published |
| Award period: start | Not published |
| Award period: end | Not published |
| Submission method details | Not published |
| Submission languages | Not published |
| Electronic catalogue policy | Not published |
| Total tender value | Not published |
| Tender lots in source | 1 |
| Tender items in source | 1 |
| Tender documents in source | 0 |
| Awards in latest release | 1 |
| Contracts in latest release | 1 |
| Parties in latest release | 3 |
| Date | Event | Reference |
|---|---|---|
| 18 Mar 2025 | award, contract | 009929-2025 |
| 14 Dec 2023 | tender | 036791-2023 |
| 21 Apr 2023 | planning | 011498-2023 |
Unmodified official OCDS data retained by Tenderline for this procurement process.
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"description": "SPD Questions 3A.1 to 3A.7 Serious and Organised Crime – Information Sharing Protocol\nIt is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made.\nDeclarations and Certificates\nIn a restricted tendering procedure, prior to the issue of invitation to tender, the bidders who are being recommended for issue of tenders will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.\nAll certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.\nSPD Question 2D.1 Prompt Payment Certificate\nSPD Question 3D.3 Human Rights Act Declaration\nSPD Question 3D.11 Non-Collusion Certificate\nSPD Question 4B.5.1 Insurance Certificates\nSPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration\nSPD Question 4C.6 Protection of Vulnerable Groups (Scotland) Act 2007 Declaration\nSPD Question 3A.6 Modern Slavery Act 2015 Declaration\nDeclaration Section Health and Safety Questionnaire\nDeclaration Section Serious and Organised Crime – Information Sharing Protocol\nThe Signature Page must be completed and uploaded within the relevant question in the Stage 1 SPD Technical Envelope.\nIn the case of a restricted tendering procedure this information will be requested by the Council prior to the issue of invitation to tender to the selected bidders.\nFailure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.\n(SC Ref:793624)",
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"description": "There are a number of questions / statements that have been included in the Contract Notice and within Stage 1 - SPD which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to\nevidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.\nThese questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50000 GBP in value.\nSPD Question 2.C.1 Reliance on the capacities of other entities\nBidders are required to complete a full SPD for each of the entities whose capacity they rely upon.\nSubcontractors on whose capacity the bidder does not rely.\nBidders who are selected to submit an ITT will be asked whether they intend to subcontract within the ITT (Stage 2) Tender. A shortened version of the SPD covering the exclusion grounds will require to be completed by each Subcontractor so identified and uploaded within the ITT (Stage 2) Technical Envelope.\nExclusion Criteria\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nSPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.\nSPD Question 4A.1 Trade Registers\nIt is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.\nIf the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.\nSPD Question 4A.2 Authorisation/Membership\nWhere it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
},
{
"minimum": "SPD Questions 4B.1.1 Economic and Financial Standing\nThe Council will assess Bidders annual turnover to provide assurance of the capacity of the Bidder to deliver the contract. The minimum required turnover per year is 6,400,000 GBP and the past 3 financial years should be included in the response.\nSPD Question 4B.4 Economic and Financial Standing\nThe Council will use the following ratios to evaluate a bidders financial status:\nProfitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio.\nLiquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio.\nGearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.\nBidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.\nThe Council requires bidders to pass 2 out of the 3 financial ratios above.\nWhere 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:\nWould the bidder have passed the checks if prior year accounts had been used?\nWere any of the poor appraisal outcomes \"marginal\"?\nDoes the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?\nDoes the bidder have sufficient reserves to sustain losses for a number of years?\nDoes the bidder have a healthy cashflow?\nIs the bidder profitable enough to finance the interest on its debt?\nIs most of the bidder's debt owed to group companies?\nIs the bidder's debt due to be repaid over a number of years, and affordable?\nHave the bidder's results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"?\nDo the bidder's auditors (where applicable) consider it to be a \"going concern\"?\nWill the bidder provide a Parent Company Guarantee?\nIs the bidder the single supplier/source of the Goods/Works/Services in the marketplace?\nThe Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.\nSPD Question 4B.5 Insurance\nThe bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:\nEmployer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims.\nPublic Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.\nProfessional Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5000000 GBP in respect of each claim, without limit to the number of claims."
}
]
},
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
"procurementMethodDetails": "Competitive procedure with negotiation"
},
"parties": [
{
"id": "GB-FTS-1037",
"name": "South Lanarkshire Council",
"roles": [
"buyer"
],
"address": {
"region": "UKM95",
"locality": "Hamilton",
"postalCode": "ML3 0AA",
"countryName": "United Kingdom",
"streetAddress": "Council Headquarters, Almada Street"
},
"details": {
"url": "http://www.southlanarkshire.gov.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "09",
"scheme": "COFOG",
"description": "Education"
}
]
},
"identifier": {
"legalName": "South Lanarkshire Council"
},
"contactPoint": {
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
"email": "irene.peacock@southlanarkshire.gov.uk"
}
},
{
"id": "GB-FTS-6287",
"name": "Hamilton Sheriff Court",
"roles": [
"reviewBody"
],
"address": {
"locality": "Hamilton",
"postalCode": "ML3 0BT",
"countryName": "United Kingdom",
"streetAddress": "Sheriff Court House, 4 Beckford Street,"
},
"identifier": {
"legalName": "Hamilton Sheriff Court"
},
"contactPoint": {
"email": "hamiltoncivil@scotcourts.gov.uk"
}
}
],
"language": "en",
"description": "SPD Questions 3A.1 to 3A.7 Serious and Organised Crime – Information Sharing Protocol\nIt is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made.\nDeclarations and Certificates\nIn a restricted tendering procedure, prior to the issue of invitation to tender, the bidders who are being recommended for issue of tenders will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.\nAll certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.\nSPD Question 2D.1 Prompt Payment Certificate\nSPD Question 3D.3 Human Rights Act Declaration\nSPD Question 3D.11 Non-Collusion Certificate\nSPD Question 4B.5.1 Insurance Certificates\nSPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration\nSPD Question 4C.6 Protection of Vulnerable Groups (Scotland) Act 2007 Declaration\nSPD Question 3A.6 Modern Slavery Act 2015 Declaration\nDeclaration Section Health and Safety Questionnaire\nDeclaration Section Serious and Organised Crime – Information Sharing Protocol\nThe Signature Page must be completed and uploaded within the relevant question in the Stage 1 SPD Technical Envelope.\nIn the case of a restricted tendering procedure this information will be requested by the Council prior to the issue of invitation to tender to the selected bidders.\nFailure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6310. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nUnder this contract bidders will be required to actively participate in the achievement of Community Benefits. Details of the expected Community Benefits will be provided at Stage 2 – ITT.\n(SC Ref:746496)",
"initiationType": "tender"
}{
"id": "011498-2023",
"tag": [
"planning"
],
"date": "2023-04-21T12:45:18+01:00",
"ocid": "ocds-h6vhtk-03c329",
"buyer": {
"id": "GB-FTS-1037",
"name": "South Lanarkshire Council"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000730045"
}
],
"tender": {
"id": "SLC/FC/23/008",
"lots": [
{
"id": "1",
"status": "planned",
"description": "The PIN notice is being published to gain information from potential suppliers to assist with the specification development.\nAn overview of the requirement along with a pre-market engagement questionnaire is included for suppliers to provide feedback on potential solutions.\nThe procurement route will be decided based on the information provided by the suppliers in the questionnaire.\nIt is requested that the completed questionnaires be sent to Kirsty Stewart by email (email address is on the questionnaire) no later than Wednesday, 10 May 2023. Additional information: Please note there is no additional documentation available for this contract at the moment."
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "South Lanarkshire Council area"
},
"deliveryAddresses": [
{
"region": "UKM95"
}
],
"additionalClassifications": [
{
"id": "72267100",
"scheme": "CPV",
"description": "Maintenance of information technology software"
}
]
}
],
"title": "SLC Education Digital Futures - ICT Managed Service",
"value": {
"amount": 35000000,
"currency": "GBP"
},
"status": "planned",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"description": "South Lanarkshire Council currently has an ICT Managed Service contract in place for Education Resources and Public Libraries and this will expire at the end of September 2025 and the Council is looking to ensure that a new contract is in place from 1st October 2025.\nSouth Lanarkshire Council’s Education Resources has had a highly successful full ICT Managed Service contract in place since 1 October 2013 which was extended in 2020. The contract includes:\n- a fully managed ICT platform/service for all SLC schools and nurseries, Youth Learning establishments, LAAC (Looked After and Accommodated) units and SLLC (South Lanarkshire Leisure and Culture SCIO) public libraries.\n- network connectivity and infrastructure, WANs, LANs and WLANs, servers, network filtering and a full range of security services.\n- a core provision of desk top stations, mobile devices, curricular software, training, web space.\nThe Council are issuing this PIN notice to gauge interest in the market from potential suppliers who can provide this service.",
"communication": {
"futureNoticeDate": "2023-09-20T00:00:00+01:00"
},
"classification": {
"id": "72222300",
"scheme": "CPV",
"description": "Information technology services"
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-FTS-1037",
"name": "South Lanarkshire Council",
"roles": [
"buyer"
],
"address": {
"region": "UKM95",
"locality": "Hamilton",
"postalCode": "ML3 0AA",
"countryName": "United Kingdom",
"streetAddress": "Council Headquarters, Almada Street"
},
"details": {
"url": "http://www.southlanarkshire.gov.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "09",
"scheme": "COFOG",
"description": "Education"
}
]
},
"identifier": {
"legalName": "South Lanarkshire Council"
},
"contactPoint": {
"name": "Irene Peacock",
"email": "irene.peacock@southlanarkshire.gov.uk"
}
}
],
"language": "en",
"description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=730045.\n(SC Ref:730045)",
"initiationType": "tender"
}