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Official procurement procedure

T1142 - Finance System 2025 Direct Award

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: UNIVERSITY OF ESSEX: "T1142 - Finance System 2025 Direct Award". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUNIVERSITY OF ESSEXScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: UNIVERSITY OF ESSEX
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for UNIVERSITY OF ESSEX. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationHigh Concentration
OneAdvancedTop vendor: 55.1% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 7 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
OneAdvanced1 win£661,121
Oxford University Press1 win£275,000
KORTEXT LIMITED1 win£263,587
Procedure terms
Contracting AuthorityUNIVERSITY OF ESSEX
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published21 May 2025, 08:11 BST
Last source update21 May 2025, 08:11 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-05017c
What is being bought
Contract for Unit4 Business Software Limited for the provision of a cloud-based Enterprise Resource Planning Solution. The proposed contract term is 41 Months + 12 + 12 Months. The current on premise Unit 4 finance software is a business-critical application used by the University and its subsidiaries for the management of their finances. The University considers that the award of the contract is permitted under section 41 of the Procurement Act 2023. Section 41 allows contracting authorities to award a public contract to a non excluded supplier directly. Section 41 (5) (d) permits the award of a public contract for reasons of extreme and unavoidable urgency, the time limits for the open or competitive flexible procedures in addition to the integration and implementation services cannot be complied with. Due to Unit4's unforeseeable decision to remove support for the University's on-premises solution after 31st December 2026, the University does not consider that there is sufficient time to implement a new financial system. This would have involved gathering a full set of requirements and specification, conducting market tests, completing a full procurement exercise and integration of existing interfaces before the given deadline by Unit4. The award of a contract pursuant to section 41 (5) (d) is therefore strictly necessary, for reasons of extreme urgency, to ensure business continuity for the University of Essex from 31st December 2026. The cloud based Unit4 Enterprise Resource Planning solution provides a full suite of financial management functions. It enables budget management, expenses, purchase to pay, sales to cash, inventory management, general ledger reporting and commitment accounting. Unit4 also provides support and maintenance of the software on its cloud under this contract.
What changed
From the official release history
  1. Official notice release published
    21 May 2025, 08:11 BST
  2. Official notice release published
    11 Apr 2025, 13:32 BST
  3. Status changed to complete
    11 Apr 2025, 13:25 BST
  4. Official notice release published
    11 Apr 2025, 13:25 BST
  5. Buyer information updated
    11 Apr 2025, 13:25 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    21 May 2025, 08:11 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 29 Apr 2025, 00:00 BST · £1,440,000
Commercial outcome and competition
Awards
Unit4 Business Software Limited
Not published · Not published · active
Contracts
Unit4 Enterprise Resource Planning SaaS
£1,440,000 · signed 29 Apr 2025, 00:00 BST · active
Contract period: 1 Mar 2026, 00:00 GMT — 31 Jul 2029, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

UNIVERSITY OF ESSEX

Contracting authority GB-COH-RC000652
View buyer profile

  • UNIVERSITY OF ESSEX
    buyer

    GB-COH: RC000652 · GB-PPON: PQBL-6931-JNGJ
    Wivenhoe Park, Colchester, UKH34, CO4 3SQ, GB
    procure@essex.ac.uk

  • UNIT4 BUSINESS SOFTWARE LIMITED
    supplier

    GB-COH: 01737985 · GB-PPON: PVRP-7679-QVJG
    C/O Corporation Service Company (Uk) Limited, London, UKI42, E14 5HU, GB
    bids.uki@unit4.com
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe University considers that the award of the contract is permitted under section 41 of the Procurement Act 2023. Section 41 allows contracting authorities to award a public contract to a non excluded supplier directly. Section 41 (5) (d) permits the award of a public contract for reasons of extreme and unavoidable urgency, the time limits for the open or competitive flexible procedures in addition to the integration and implementation services cannot be complied with. Due to Unit4's unforeseeable decision to remove support for the University's on-premises solution after 31st December 2026, the University does not consider that there is sufficient time to implement a new financial system. This would have involved gathering a full set of requirements and specification, conducting market tests, completing a full procurement exercise and integration of existing interfaces before the given deadline by Unit4. The award of a contract pursuant to section 41 (5) (d) is therefore strictly necessary, for reasons of extreme urgency, to ensure business continuity for the University of Essex from 31st December 2026.