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Official procurement procedure

Provision of Services for Events Framework Agreement

Buses and coaches
Car park management services
Car park services
+11 more
Scotland (UKM94)
Published value
Not published
Submission deadline 20 Apr 2026, 12:00 BST
Lots published10
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: South Ayrshire Council: "Provision of Services for Events Framework Agreement". Published status: complete. Published value: Value not published. 10 published lots. Recorded submission deadline: 20 Apr 2026, 12:00 BST. See the official notice for participation instructions.
Contracting AuthoritySouth Ayrshire CouncilScope & CategoriesNot publishedSubmission Window
Closed
20 Apr 2026, 12:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: South Ayrshire Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for South Ayrshire Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
8.6Bids / Report
49.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 275 active published awards; 274 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthoritySouth Ayrshire Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published1 Jul 2026, 12:00 BST
Last source update1 Jul 2026, 12:00 BST
Recurring procurementNot published
ClassificationBuses and coaches, Car park management services, Car park services, Cleaning and sanitation services, Electrical machinery, apparatus, equipment and consumables; lighting, Event services, Facility related sanitation services, Public security services, Road traffic-control equipment, Tents, Traffic control services, Traffic monitoring services
Delivery area
Scotland (UKM94)
OCIDocds-h6vhtk-06683b
What is being bought
South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 – Car Park Management
What changed
From the official release history
  1. Status changed to complete
    1 Jul 2026, 12:00 BST
  2. Official notice release published
    1 Jul 2026, 12:00 BST
  3. Submission deadline changed to published date
    1 Jul 2026, 12:00 BST
  4. Status changed to active
    12 Mar 2026, 12:14 GMT
  5. Official notice release published
    12 Mar 2026, 12:14 GMT
  6. Submission deadline changed to 20 Apr 2026, 12:00 BST
    12 Mar 2026, 12:14 GMT
  7. Buyer information updated
    12 Mar 2026, 12:14 GMT
Lots and requirements (10)
Published by the contracting authority
  • Lot 1 · #1
    Provision of Security Services
    cancelled
    Published valueNot published
    Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #10
    Car Park Management
    cancelled
    Published valueNot published
    Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #2
    Provision of Site Technical Equipment
    cancelled
    Published valueNot published
    Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #3
    Provision of Site Crew & Event Infrastructure
    cancelled
    Published valueNot published
    Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #4
    Provision of Sanitation Facilities
    cancelled
    Published valueNot published
    Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #5
    Supply, Delivery and Installation of Generators & Lighting Towers
    cancelled
    Published valueNot published
    Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 7 · #6
    Supply and Installation of Marquees
    cancelled
    Published valueNot published
    Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 8 · #7
    Provision of Bus Transport
    cancelled
    Published valueNot published
    Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 9 · #8
    Provision of Traffic Management Equipment
    cancelled
    Published valueNot published
    Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 10 · #9
    Traffic Management Consultancy Services
    cancelled
    Published valueNot published
    Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    1 Jul 2026, 12:00 BST
  2. Submission deadline
    20 Apr 2026, 12:00 BST
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Award active
    Not published · Not published
  7. Award active
    Not published · Not published
  8. Award active
    Not published · Not published
  9. Award active
    Not published · Not published
  10. Award active
    Not published · Not published
  11. Award active
    Not published · Not published
  12. Award active
    Not published · Not published
  13. Contract active
    Signed 24 Jun 2026, 00:00 BST · £347,639
  14. Contract active
    Signed 24 Jun 2026, 00:00 BST · £750,568
  15. Contract active
    Signed 24 Jun 2026, 00:00 BST · £228,765
  16. Contract active
    Signed 24 Jun 2026, 00:00 BST · £593,558
  17. Contract active
    Signed 24 Jun 2026, 00:00 BST · £289,312
  18. Contract active
    Signed 24 Jun 2026, 00:00 BST · £151,526
  19. Contract active
    Signed 24 Jun 2026, 00:00 BST · £230,613
  20. Contract active
    Signed 24 Jun 2026, 00:00 BST · £54,928
  21. Contract active
    Signed 24 Jun 2026, 00:00 BST · £23,356
  22. Contract active
    Signed 24 Jun 2025, 00:00 BST · £241,085
Commercial outcome and competition
Awards
Guardian FM, RFC Security Group UK, Securigroup, Task Personnel Solutions Ltd, Total Control security LTD
Not published · Not published · active
Tracsis plc
Not published · Not published · active
21cc Group, Adlib Audio, Smalltown Audio Ltd
Not published · Not published · active
21cc Group, F4F event services
Not published · Not published · active
EVENT-A-LOO LTD, GAP Group Limited, Martin Plant Hire
Not published · Not published · active
GWF Generators Limited, Hire Power Generators Limited, Martin Plant Hire
Not published · Not published · active
Baillies Marquees, Field and Lawn
Not published · Not published · active
Fife Scottish Omnibuses Limited t/a Stagecoach East Scotland
Not published · Not published · active
Geo-flow Ltd, Markon Limited
Not published · Not published · active
Crossan Project Consultancy Ltd, Reilly Global Consultants Ltd
Not published · Not published · active
Contracts
Provision of Security Services
£347,639 · signed 24 Jun 2026, 00:00 BST · active
Car Park Management
£750,568 · signed 24 Jun 2026, 00:00 BST · active
Provision of Site Technical Equipment
£228,765 · signed 24 Jun 2026, 00:00 BST · active
Provision of Site Crew & Event Infrastructure
£593,558 · signed 24 Jun 2026, 00:00 BST · active
Provision of Sanitation Facilities
£289,312 · signed 24 Jun 2026, 00:00 BST · active
Supply, Delivery and Installation of Generators & Lighting Towers
£151,526 · signed 24 Jun 2026, 00:00 BST · active
Supply and Installation of Marquees
£230,613 · signed 24 Jun 2026, 00:00 BST · active
Provision of Traffic Management Equipment
£54,928 · signed 24 Jun 2026, 00:00 BST · active
Traffic Management Consultancy Services
£23,356 · signed 24 Jun 2026, 00:00 BST · active
Provision of Bus Transport
£241,085 · signed 24 Jun 2025, 00:00 BST · active
Bid statistics
bids: 5 (lot 1)
electronicBids: 5 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 5 (lot 1)
smeBids: 0 (lot 1)
bids: 1 (lot 10)
electronicBids: 1 (lot 10)
foreignBidsFromEU: 0 (lot 10)
foreignBidsFromNonEU: 1 (lot 10)
smeBids: 0 (lot 10)
bids: 3 (lot 2)
electronicBids: 3 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 3 (lot 2)
smeBids: 0 (lot 2)
bids: 2 (lot 3)
electronicBids: 2 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 2 (lot 3)
smeBids: 0 (lot 3)
bids: 3 (lot 4)
electronicBids: 3 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 3 (lot 4)
smeBids: 0 (lot 4)
bids: 3 (lot 5)
electronicBids: 3 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromNonEU: 3 (lot 5)
smeBids: 0 (lot 5)
bids: 2 (lot 6)
electronicBids: 2 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromNonEU: 2 (lot 6)
smeBids: 0 (lot 6)
bids: 1 (lot 7)
electronicBids: 1 (lot 7)
foreignBidsFromEU: 0 (lot 7)
foreignBidsFromNonEU: 1 (lot 7)
smeBids: 0 (lot 7)
bids: 2 (lot 8)
electronicBids: 2 (lot 8)
foreignBidsFromEU: 0 (lot 8)
foreignBidsFromNonEU: 2 (lot 8)
smeBids: 0 (lot 8)
bids: 2 (lot 9)
electronicBids: 2 (lot 9)
foreignBidsFromEU: 0 (lot 9)
foreignBidsFromNonEU: 2 (lot 9)
smeBids: 0 (lot 9)
Buyer and organisations in this procedure

South Ayrshire Council

Contracting authority GB-FTS-4854
View buyer profile

  • South Ayrshire Council
    buyer
    centralPurchasingBody

    County Buildings, Wellington Square, Ayr, UKM94, KA7 1DR
    Procurement@south-ayrshire.gov.uk
    +44 3001230900

  • 21cc Group
    supplier

    Hopetoun sawmill, Hopetoun estate, Edinburgh, UK, EH30 9sl

  • Adlib Audio
    supplier

    Adlib House, Kitling Road, Liverpool, UKD72, L34 9JS

  • Ayr Sheriff Court
    reviewBody

    Ayr

  • Baillies Marquees
    supplier

    1 Barlanark Avenue, Glasgow, GLASGOW, UKM82, G32 0JR

  • Crossan Project Consultancy Ltd
    supplier

    19 Lochside Avenue, Bishopton, UK, PA7 5FZ

  • EVENT-A-LOO LTD
    supplier

    KITTYMUIR FARM, STONEHOUSE,, BY HAMILTON, LANARKSHIRE, UK, ML3 7XN

  • F4F event services
    supplier

    5 Viewfar Road, Milnathort, UK, ky139yb

  • Field and Lawn
    supplier

    7 Dunnet Way , East Mains, Broxburn, UK, EH52 5NN

  • Fife Scottish Omnibuses Limited t/a Stagecoach East Scotland
    supplier

    Unit 9 Upper Floor, Castle Business Centre, Queensferry Road, Dunfermline, UKM72, KY11 8NT

  • GAP Group Limited
    supplier

    Blenheim Place, Dunston Industrial Estate, Gateshead, UK, NE11 9HF

  • GWF Generators Limited
    supplier

    Unit 6, Palmermount Industrial Estate, Kilmarnock Road, Dundonald, UK, KA2 9BL

  • Geo-flow Ltd
    supplier

    19 Lochside Avenue, Renfrewshire, UKM83, PA7 5FZ

  • Guardian FM
    supplier

    79 Hoe Street, London, UKI, E17 4SA

  • Hire Power Generators Limited
    supplier

    Anonymised, Anonymised, UK

  • Markon Limited
    supplier

    Antonine House, 6-10 Dunnswood Road,, Wardpark South, Cumbernauld, Glasgow, UK, G67 3EN

  • Martin Plant Hire
    supplier

    25 Robert Street, Glasgow, Glasgow, UK, G51 3HB

  • RFC Security Group UK
    supplier

    158C, The Grove, Stratford, London, UKI52, E151NS

  • Reilly Global Consultants Ltd
    supplier

    1 Moncur Court, Kilwinning, UKM93, KA136US

  • Securigroup
    supplier

    349 Bath Street, Glasgow, UKM82, G33 6HZ

  • Smalltown Audio Ltd
    supplier

    Unit 8, 42 Waggon Road, Ayr, UK, KA8 9HT

  • Task Personnel Solutions Ltd
    supplier

    Popeshead Court Offices, Peter Lane, York, UKE21, YO1 8SU

  • Total Control security LTD
    supplier

    15 St Leonard Street, Lanark, UK, ML11-7AB

  • Tracsis plc
    supplier

    Nexus, Discovery Way, Leeds, UKE42, LS2 3AA
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published