SOP2SaaS Programme – SaaS ERP Implementation Partner

{
  "id": "022482-2021",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2021-09-09T22:45:14+01:00",
  "ocid": "ocds-h6vhtk-02df41",
  "buyer": {
    "id": "GB-FTS-28023",
    "name": "Crown Commercial Service on behalf of the Cabinet Office"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:586556-2019:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "022482-2021-2020/S 065-156378-1",
      "status": "unsuccessful",
      "relatedLots": [
        "1"
      ],
      "statusDetails": "discontinued"
    }
  ],
  "tender": {
    "id": "2020/S 065-156378",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The authority currently uses a version of Oracle eBusiness Suite version R12 as its ERP system (known as SOP) which supports approximately 8 500 staff based in the UK.\nThis is provided and maintained via a contract with Shared Services Connected Ltd (referred to as the BPO Supplier) which is due to expire on 31 October 2023.\nThe system is used across the authority directorates and functions by line managers, employees and functional users. The BPO supplier provides the SOP system, support services relating to the SOP system (for example, application support and maintenance) and change services relating to SOP.\nSOP is an on premise solution and the authority sought to replace SOP with a SaaS alternative.\nThe authority intended to procure services of an implementation partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of SOP and associated systems with a SaaS ERP solution which met the authority's requirements.\nFollowing the completion of the evaluation of final tenders, the authority intended to procure separately the licences required to implement and operate the SaaS ERP identified as meeting the authority's needs in the implementation partner's tender. The authority intended to award the SaaS ERP licences directly with the SaaS ERP vendor.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality Total",
              "type": "quality",
              "description": "60"
            },
            {
              "name": "Implementation Plan and Execution",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "Data Migration Strategy and Execution",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Collaboration with SaaS ERP Vendor and the BPO Supplier",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Service Solution (demonstrating compliance with Authority's Requirements)",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Change Control and Financial Management",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Draft Testing Strategy",
              "type": "quality",
              "description": "10"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "UNITED KINGDOM"
        },
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48217000",
            "scheme": "CPV",
            "description": "Transaction-processing software package"
          },
          {
            "id": "48219300",
            "scheme": "CPV",
            "description": "Administration software package"
          },
          {
            "id": "48411000",
            "scheme": "CPV",
            "description": "Investment management software package"
          },
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          },
          {
            "id": "48441000",
            "scheme": "CPV",
            "description": "Financial analysis software package"
          },
          {
            "id": "48443000",
            "scheme": "CPV",
            "description": "Accounting software package"
          },
          {
            "id": "48444000",
            "scheme": "CPV",
            "description": "Accounting system"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "48451000",
            "scheme": "CPV",
            "description": "Enterprise resource planning software package"
          },
          {
            "id": "48490000",
            "scheme": "CPV",
            "description": "Procurement software package"
          },
          {
            "id": "48611000",
            "scheme": "CPV",
            "description": "Database software package"
          },
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72212440",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software development services"
          },
          {
            "id": "72212441",
            "scheme": "CPV",
            "description": "Financial analysis software development services"
          },
          {
            "id": "72212442",
            "scheme": "CPV",
            "description": "Financial systems software development services"
          },
          {
            "id": "72212450",
            "scheme": "CPV",
            "description": "Time accounting or human resources software development services"
          },
          {
            "id": "72212451",
            "scheme": "CPV",
            "description": "Enterprise resource planning software development services"
          },
          {
            "id": "72250000",
            "scheme": "CPV",
            "description": "System and support services"
          },
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72300000",
            "scheme": "CPV",
            "description": "Data services"
          },
          {
            "id": "72590000",
            "scheme": "CPV",
            "description": "Computer-related professional services"
          },
          {
            "id": "72610000",
            "scheme": "CPV",
            "description": "Computer support services"
          }
        ]
      }
    ],
    "title": "SOP2SaaS Programme – SaaS ERP Implementation Partner",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Authority intended to procure services of an Implementation Partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of the Single Operating Platform (SOP) and associated systems (as specified in the procurement documents) with a Software as a Service (SaaS) cloud-based Enterprise Resource Planning (ERP) solution which meets the Authority's requirements.\nPlease Note: The Authority intended to procure separately the SaaS ERP licences for the SaaS ERP solution which will form part of the Tenderer's response and which the Implementation Partner shall implement and configure under this procurement.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-28023",
      "name": "Crown Commercial Service on behalf of the Cabinet Office",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "SW1A 2AS",
        "countryName": "United Kingdom",
        "streetAddress": "70 Whitehall"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/cabinet-office",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Crown Commercial Service on behalf of the Cabinet Office"
      },
      "contactPoint": {
        "email": "SOP2SaaS_vendors@cabinetoffice.gov.uk",
        "telephone": "+44 3450103503"
      }
    },
    {
      "id": "GB-FTS-26775",
      "name": "The Minister for the Cabinet Office acting through Crown Commercial Service",
      "roles": [
        "reviewBody",
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Liverpool",
        "postalCode": "L3 9PP",
        "countryName": "United Kingdom",
        "streetAddress": "9th Floor The Capital"
      },
      "identifier": {
        "legalName": "The Minister for the Cabinet Office acting through Crown Commercial Service"
      },
      "contactPoint": {
        "email": "supplier@crowncommercial.gov.uk",
        "telephone": "+44 3450103503"
      },
      "additionalContactPoints": [
        {
          "email": "info@crowncommercial.gov.uk",
          "telephone": "+44 03454102222"
        }
      ]
    }
  ],
  "language": "en",
  "description": "The Cabinet Office’s work with OGDs as a member of the policy cluster, under the auspices of HM Government’s shared services strategy, has deemed this procurement to be no longer viable. Discussions with OGDs in the policy cluster and GBS have resulted in the conclusion that a contract awarded as a result of the MyCO Implementation Partner procurement (erstwhile, SOP2SaaS Implementation Partner procurement) would not deliver the agreed policy cluster strategy. Therefore, regretfully, the Cabinet Office has made the decision to terminate the MyCO Implementation Partner procurement.\nTermination of this procurement is in accordance with Paragraph VI.3 of Contract Notice 2020/S 065-156378 (The authority may terminate, amend or clarify, all or any part of the procurement at any time as it sees fit without incurring any liability to any supplier).\nThe MyCO Programme realises this is not the outcome you were hoping for and would like to thank you and your colleagues for the hard work undertaken during the course of the procurement. We do hope that you will continue to participate in future Cabinet Office and Crown Commercial Service Procurements.",
  "initiationType": "tender"
}