Official UK procurement notice
SOP2SaaS Programme – SaaS ERP Implementation Partner
Authority: Crown Commercial Service on behalf of the Cabinet Office (Central government)
What is being bought
Published requirement descriptionThe Authority intended to procure services of an Implementation Partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of the Single Operating Platform (SOP) and associated systems (as specified in the procurement documents) with a Software as a Service (SaaS) cloud-based Enterprise Resource Planning (ERP) solution which meets the Authority's requirements.
Please Note: The Authority intended to procure separately the SaaS ERP licences for the SaaS ERP solution which will form part of the Tenderer's response and which the Implementation Partner shall implement and configure under this procurement.
CPV: Accounting software package · Accounting system · Administration software package · Computer support services · Computer-related professional services · Data services · Database software package · Enterprise resource planning software development services · Enterprise resource planning software package · Financial analysis and accounting software development services · Financial analysis and accounting software package · Financial analysis software development services · +12 more
The lotProcurement structure
single lot · no lot value publishedLot #1The authority currently uses a version of Oracle eBusiness Suite version R12 as its…Cancelled
The authority currently uses a version of Oracle eBusiness Suite version R12 as its ERP system (known as SOP) which supports approximately 8 500 staff based in the UK.
This is provided and maintained via a contract with Shared Services Connected Ltd (referred to as the BPO Supplier) which is due to expire on 31 October 2023.
The system is used across the authority directorates and functions by line managers, employees and functional users. The BPO supplier provides the SOP system, support services relating to the SOP system (for example, application support and maintenance) and change services relating to SOP.
SOP is an on premise solution and the authority sought to replace SOP with a SaaS alternative.
The authority intended to procure services of an implementation partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of SOP and associated systems with a SaaS ERP solution which met the authority's requirements.
Following the completion of the evaluation of final tenders, the authority intended to procure separately the licences required to implement and operate the SaaS ERP identified as meeting the authority's needs in the implementation partner's tender. The authority intended to award the SaaS ERP licences directly with the SaaS ERP vendor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Quality Total: 60
- Implementation Plan and Execution: 15
- Data Migration Strategy and Execution: 10
- Collaboration with SaaS ERP Vendor and the BPO Supplier: 10
- Service Solution (demonstrating compliance with Authority's Requirements): 10
- Change Control and Financial Management: 5
- Draft Testing Strategy: 10
- price: 40
Published award criteria (8)
- Quality Total: 60
- Implementation Plan and Execution: 15
- Data Migration Strategy and Execution: 10
- Collaboration with SaaS ERP Vendor and the BPO Supplier: 10
- Service Solution (demonstrating compliance with Authority's Requirements): 10
- Change Control and Financial Management: 5
- Draft Testing Strategy: 10
- Price: 40
- Price carries 40 of 160 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Sept 2021, 22:45 BST
- Last source update
- 9 Sept 2021, 22:45 BST
- Authority reference
2020/S 065-156378- FTS notice number
2021/S 000-022482- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02df41Find a Tender
Publisher note: The Cabinet Office’s work with OGDs as a member of the policy cluster, under the auspices of HM Government’s shared services strategy, has deemed this procurement to be no longer viable. Discussions with OGDs in the policy cluster and GBS have resulted in the conclusion that a contract awarded as a result of the MyCO Implementation Partner procurement (erstwhile, SOP2SaaS Implementation Partner procurement) would not deliver the agreed policy cluster strategy. Therefore, regretfully, the Cabinet Office has made the decision to terminate the MyCO Implementation Partner procurement. Termination of this procurement is in accordance with Paragraph VI.3 of Contract Notice 2020/S 065-156378 (The authority may terminate, amend or clarify, all or any part of the procurement at any time as it sees fit without incurring any liability to any supplier). The MyCO Programme realises this is not the outcome you were hoping for and would like to thank you and your colleagues for the hard work undertaken during the course of the procurement. We do hope that you will continue to participate in future Cabinet Office and Crown Commercial Service Procurements.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Minister for the Cabinet Office acting through Crown Commercial ServiceReview bodyReview contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.