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Official procurement procedure
Scheduled & Unscheduled Maintenance for Mercedes-Benz HGV Trucks
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Wales & West Utilities Limited: "Scheduled & Unscheduled Maintenance for Mercedes-Benz HGV Trucks". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Wales & West Utilities Limited | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Wales & West Utilities Limited
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Wales & West Utilities Limited. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationModerate Concentration
WARM WALES - CYMRU GYNNESTop vendor: 41% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 13 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| WARM WALES - CYMRU GYNNES | 1 win | £2,000,000 |
| MIND (THE NATIONAL ASSOCIATION FOR MENTAL HEALTH) | 1 win | £1,150,000 |
| BRITISH KIDNEY PATIENT ASSOCIATION(THE) | 1 win | £1,100,000 |
| SUSTAINABLE COMMUNITY SOLUTIONS LIMITED | 1 win | £626,967 |
Procedure terms
Contracting AuthorityWales & West Utilities Limited | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published27 Jul 2026, 11:04 BST | Last source update27 Jul 2026, 11:04 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-06d40e | ||
What is being bought
WWU are intending to follow the Direct Award Procedure to appoint contracts with Suppliers across the WWU geographical network to provide the services outlined below. These contracts will be with Mercedes-Benz approved garages who can provide scheduled and unscheduled maintenance.
the suppliers will support a fleet of 55 HGV Grab Trucks across WWU geography (Wales, south and southwest England). These HGV's are 8 wheeled, 32 tonne grabs, and 12ft high so suitable premises needs to be available.
It is not expected that you will need to cover the entire WWU geography.
Due to the safety critical nature of our industry and the work we carry out, all electrical repairs and updates must be carried out by a Mercedes-Benz approved repairer and must have approved use of the Mercedes-Benz Uptime diagnostic tool.
Additional Requirements -
* The Supplier must be able to complete at least 75% of the activity themselves, and only outsource the 25% which may be mechanical only in nature. Therefore, the supplier must also have an appropriate sub contractor vetting process.
* The supplier must offer a mobile servicing option to conduct on-site repair and maintenance activities at WWU depots, where appropriate.
* The supplier must provide Operators-licence inspections and MOT preparation/testing as part of a single-visit service schedule.
* The supplier must meet all relevant health and safety, and waste management processes.
* The supplier must be able to provide regular reporting including spend broken down by service and vehicle, VOR time, service call out times and parts pricing tracker.
* The supplier must provide a call out service within the WWU geography
What changed
From the official release history
- Status changed to complete
27 Jul 2026, 11:04 BST - Official notice release published
27 Jul 2026, 11:04 BST - Buyer information updated
27 Jul 2026, 11:04 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
27 Jul 2026, 11:04 BST - Award pending
Not published · £750,000
Commercial outcome and competition
Awards EURO COMMERCIALS (SOUTH WALES) LIMITED, RYGOR GROUP LTD £750,000 · Not published · pending |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Wales & West Utilities Limited
Contracting authority GB-COH-05046791Award and contract changes
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThis procurement will be undertaken in accordance with the Procurement Act 2023, utilising the Direct Award procedure (outlined in Schedule 5, section 41 of the Procurement Act 2023). The proposed justification is;
"Single Supplier - (a)due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and
(b)there are no reasonable alternatives to those goods, services or works."
A Pre Market Engagement Notice was published on 27th April 2026 and expired on 11th May 2026. The purpose of this notice was to test the potential direct award justification. Suppliers were invited to express their interest based on our mandatory requirements.
WWU received no expressions of interest to this notice. This supported the decision to follow the Direct Award Procedure.
The detailed justification will be as follows:
WWU currently operates 55 Mercedes Benz HGVs across our network, they are used to support our Build & Repair (B&R) operations in their daily activity with planned and unplanned work.
Maintaining vehicle compliance and road worthiness is critical to ensuring the operational effectiveness of the BR teams and adherence to the operator's license requirements. Scheduled and Unscheduled Maintenance of our Mercedes Benz HGVs can only be carried out by Mercedez Benz approved repairers. It has been identified that only four suppliers within the Wales and West Utilities geographical area are Mercedez-Benz approved repairers, with the capacity to support WWU fleet and have authorised access to the Mercedez-Benz uptime diagnostic tool.
The key operational factors supporting the decision of Direct Award are as follows:
• Emergency Response Times: MB approved repairs often involve critical infrastructure or safety-critical assets. A supplier based outside Wales & West Utilities (WWU) geographical boundaries cannot meet strict emergency service level agreements (SLAs), such as arriving on-site within 1 to 2 hours of a fault occurring.
• Logistical and Transit Emissions: Shipping heavy equipment, specialized parts, or deploying technician fleets from outside the region introduces severe logistical delays. It also contradicts WWU environmental sustainability targets by significantly increasing transport emissions.
• Local Mutual Aid & Network Knowledge: Familiarity with the specific regional topography, local authority permitting rules and existing network configurations is vital. External providers lack this established local ecosystem, risking prolonged VOR
effecting service ability.
• Proximity of Specialized MB Workshops: If the repairs require assets to be transported to a specialized Mercedes-Benz workshop, transit times outside the geographical area introduce unacceptable downtime for critical fleet or plant operations.
While MB-approved repair capabilities exist nationally, WWU requires a localized service delivery model to guarantee network integrity and compliance with statutory safety timelines. Specifically, repair technicians must respond to network incidents within 60 to 90 minutes, this SLA is also written in all the scope documents for the in-house project
Providers situated outside the WWU geographical footprint cannot realistically satisfy these response windows due to transit distances. Therefore, the requirement is not restricted to local providers by preference, but by the objective operational necessity of geographic proximity to ensure uninterrupted utility service.
On this basis, it has been determined that a direct award is justified under the Procurement Act 2023 (Schedule 5, section 41) due to the absence of competition for technical reasons. |