SAP S/4HANA Programme - Programme Partner and related services

This Prior Information Notice (PIN) is part of our Early Market Engagement (EME) process to seek Expressions of Interest (EOI) to provide the services outlined below. Background: Transport for London's (TfL) existing SAP ECC 6.0 EHP7 environment has been in place since 2004. Over its lifespan, the system has been customised and extended to provide a range of functionality that underpins our business-critical processes in areas like Payroll, HR, Finance, Procurement and Logistics. In some instances this also covers activities across the Greater London Authority (GLA) and Old Oak and Park Royal Development Corporation (OPDC). The core ECC6.0 EHP7 system is integrated with more than 60 systems across our estate, including Ariba, Success Factors and Maximo. As SAP ECC 6.0 EHP7 will no longer receive mainstream support after December 2027, we are planning a programme of ERP transformation to realise a new integrated ERP system, taking the opportunity to standardise and improve business processes and ways of working. The programme will look to exploit new features and functionality to drive efficiency and provide a strong green heartbeat for London. This is part of a wider digital ERP transformation programme across our estate, covering the introduction of SAP Success Factors, SAP Ariba and a modernised workforce management capability that integrates with SAP (system yet to be decided). Scope: We are therefore seeking to engage a Programme partner(s) to design, build and operate the new S/4HANA solution and supporting applications. The Solution scope includes but is not limited to: • Moving from SAP ECC6.0 EHP7 to the S/4 HANA application • Upgrading the SAP Business Intelligence Warehouse Suite • Delivering the technical foundations for integration, front end portal and future developments (e.g. SAP BTP) • A workstream focussing on providing a consistent and positive user experience to our fixed and mobile workforce, including mobile device deployment • Integration and potential remediation of any impacted systems interfaces and processes including SAP GRC & IAG, SAP Success Factors and SAP Ariba. The Services Scope includes but is not limited to: • Design and Build for S/4HANA: Implementation of a new S/4HANA solution, including services such as: Discovery, Design, Build, Test, Data, Deploy and Change Management • Operate for S/4HANA: Ongoing application support and maintenance of the S/4HANA solution following the implementation • Operate for other SAP products: Ongoing application support and maintenance of other SAP solutions such as SAP Ariba, SAP SuccessFactors, GRC, IAG and BPC amongst others • Operate for ECC: Operational maintenance of TfL's existing SAP ECC6 ERP system from Sept 2025 until go-live of the S/4HANA project • Cloud Hosting and Infrastructure: Operational maintenance of TfL's existing and future SAP applications on the Cloud • Licensing: Option to procure SAP & other software licenses, if required The total contract value for the Design and Build stages is estimated to be in the range of £10m to £15m for implementation, with annual recurring charges of approximately £4m to £5m for Operational Maintenance (including hosting). Potential Suppliers should register their interest in this procurement by sending an email message by no later than 17th March 2023 to: v_mikemarston@tfl.gov.uk Your EOI email message should clearly state: • Project title: "SAP S/4HANA Programme Partner procurement" • Supplier name • Contact details Those interested Suppliers will then be sent a Market Sounding Questionnaire (MSQ) and Prospectus elaborating upon the short description of the Programme accompanied by guidance notes. Responses should be submitted by 21 April 2023. Please refer to Section VI: Complementary information for more information on description.