Safety Health Environment and Quality (SHEQ) management system

TfL’s strategy for Safety, Health and Environment The Mayor of London, Sadiq Khan, has an ambitious programme to deliver an affordable, accessible and safe transport network for London. To support this, TfL created a new Safety, Health and Environment (SHE) directorate in April 2020. This directorate has a key role to play in supporting the business to deliver on its Vision Zero target of nobody being killed or seriously injured on the transport network by 2041. The SHE directorate is also responsible for coordinating actions to deliver TfL’s Corporate Environment Plan and reach net zero carbon emissions across its operations by 2030. TfL’s organisational structure As a complex organisation with many different functions, TfL has a wide remit for working with SHE data and information. The organisation deals with many third parties in many regulatory environments, with examples including The Construction (Design and Management) Regulations 2015 (CDM) and The Railways and Other Guided Transport Systems (Safety) Regulations 2006 (ROGS). This means our specific requirements can vary within the businesses based on the laws applicable to that activity. Incident Reporting and Investigation & Risk Assessment We are legally obliged to comply with the UK Workplace Health, Safety and Welfare Regulations, Health & Safety at Work Act and Reporting of Injuries, Diseases and Dangerous Occurrences regulations (RIDDOR). These regulations heavily influence both our internal and external incident reporting and risk assessment processes. In additional to this regulation, we provide SHE-related insights to political entities (e.g. the London Assembly), the public and a range of internal stakeholders. TfL SHE Systems Project This project aims to deliver a Safety Health and Environment (SHE Systems) platform, prioritising the requirement for Incident Reporting and Investigation and Risk Assessment within London Underground and Construction & Projects as the first delivery iteration, referred to as ‘Stage 1’. Stage 2 will look to consolidate data from other tools such that all SHE related incidents are recorded in the same system. The scope of this Early Market Engagement includes some or all of the following for TfL: • Platform supply and software licencing • Hosting • Implementation services • Business change and training • Solution configuration and/or development • Data migration • Service management TfL has yet to decide on a lotting strategy for SHE Systems; this will be tested in this Early Market Engagement process. It is possible that TfL will disaggregate technology products from services (or conversely it may also decide to aggregate the two together). Functions to be delivered by the SHE System solution are likely to include some or all of the following: • Incident reporting • Risk Assessment and Management • Compliance & Operations assurance • Reporting & analytics TfL has yet to define the total scope of SHE Systems and this may impact future tender requirements. One of the objectives of this Early Market Engagement is to test whether solutions can deliver all of the functional elements specified, and if so whether they can be done with minimal configuration or development. Additional information: This Prior Information Notice (PIN) is issued solely for the purpose of conducting a market engagement exercise and does not constitute any commitment by TfL to undertake any public procurement exercise in the future. TfL is not liable for any costs, fees or expenses incurred by any party participating in this market engagement exercise.