Find a Tender
active
Official procurement procedure
Records Management System Gen 2
Content management software development services
Records management
System
+1 more
UK
Published value
£450,000,000
Submission deadline 27 Oct 2025, 12:00 GMT
Lots published2
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Police, Fire and Crime Commissioner for Essex: "Records Management System Gen 2". Published status: active. Published value: £450,000,000. 2 published lots. Recorded submission deadline: 27 Oct 2025, 12:00 GMT. See the official notice for participation instructions.
| Contracting Authority | The Police, Fire and Crime Commissioner for Essex | Scope & Categories | Not published | Submission Window | Closed 27 Oct 2025, 12:00 GMT |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | £450,000,000 |
Bidder Intelligence · Authority Profile: The Police, Fire and Crime Commissioner for Essex
Market Analytics
Derived from OCDS awards & bid statistics
Published history for The Police, Fire and Crime Commissioner for Essex. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 36 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityThe Police, Fire and Crime Commissioner for Essex | Procedure methodNot published | Procurement categoryNot published |
Statusactive | Framework / DPSFramework | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published30 Sept 2025, 16:53 BST | Last source update30 Sept 2025, 16:53 BST | Recurring procurementNot published |
ClassificationContent management software development services, Records management, System, storage and content management software package | ||
Delivery area UK | ||
OCIDocds-h6vhtk-05a553 | ||
What is being bought
This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.
What changed
From the official release history
- Published value updated to £450,000,000
30 Sept 2025, 16:53 BST - Status changed to active
30 Sept 2025, 16:53 BST - Official notice release published
30 Sept 2025, 16:53 BST - Buyer information updated
30 Sept 2025, 16:53 BST
Lots and requirements (2)
Published by the contracting authority
- Lot 1 · #1RMS and Associated Services to 7FactivePublished value£100,000,000Records Management Solution (RMS) and Associated Services to the specifically named Authorities: • Kent Police • Essex Police • Norfolk Police • Suffolk Police • Bedfordshire Police • Cambridgeshire Police • Hertfordshire PoliceContract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 2 · #2RMS and Associated Services to all other UK Police ForcesactivePublished value£350,000,000Records Management Solution and Associated Services to all other UK Police ForcesContract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
30 Sept 2025, 16:53 BST - Submission deadline
27 Oct 2025, 12:00 GMT
Commercial outcome and competition
AwardsNo award published |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
The Police, Fire and Crime Commissioner for Essex
Contracting authority GB-PPON-PPBL-4276-QHPMDocuments (2)
Official links; attachments are not copied
- 30 Sept 2025, 16:53 BST
Related procedures (0)
No related procedures published