Official UK procurement notice
PURCON 2084 Corporate Finance System
Authority: University of East Anglia (Education)
What is being bought
Published requirement descriptionThe University of East Anglia intend to enter into a contract with Unit4 in respect of the services described below. The proposed contract is term 3 years.
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole university.
CPV: Programming services of packaged software products
The lotProcurement structure
single lot · no lot value publishedLot #1The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the…
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole university. It is also the system that handles all expense claims (staff & students), procurement, accounts receivable (commercial), accounts payable, estates inventory management, research costing & pricing, general ledger and commitment accounting.
Included in the contract is also e-invoicing functionality, together with contract management, and an option to migrate to Unit4's new partner for providing a research costing & pricing platform.
The firm also provides support and maintenance under this contract. In addition, UERP will also be hosted by Unit4 in the cloud.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jun 2024, 13:48 BST
- Last source update
- 19 Jun 2024, 13:48 BST
- Authority reference
PURCON 2084- FTS notice number
2024/S 000-018904- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04711fFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Award of a contract without prior publication of a call for competition in the cases listed below
- U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support.
Explanation:
This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 10 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university.
At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software LimitedCorporate Finance System | £1,362,410 † | — | Awarded |
Contracts
Corporate Finance System · UNIT4 Business Software Limited
- Signed
- 19 Jun 2024
- Value
- £1,362,410
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Unit 4 Business Software LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.