Provision of a Financial Management System

{
  "id": "080538-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-24T16:31:08+01:00",
  "ocid": "ocds-h6vhtk-06eaf2",
  "buyer": {
    "id": "GB-PPON-PHCR-9151-PMNL",
    "name": "Derby College Group"
  },
  "tender": {
    "id": "FINS_0826",
    "lots": [
      {
        "id": "1",
        "value": {
          "currency": "AED",
          "amountGross": 0
        },
        "status": "active",
        "renewal": {
          "description": "Subject to satisfactory performance and the agreement of terms the contract may be extended on 3 + 3 + 1-year increments (or as agreed between the parties) to a maximum term of 12 years ending 31.07.39."
        },
        "hasRenewal": true,
        "description": null,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "At Stage 1, 85 points allocated to quality."
            },
            {
              "name": "Price",
              "type": "price",
              "description": "At stage 1, 35 points allocated to price."
            }
          ],
          "weightingDescription": "Full details provided in tender guidance available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home"
        },
        "contractPeriod": {
          "endDate": "2032-07-31T23:59:59+01:00",
          "startDate": "2026-12-01T00:00:00+00:00",
          "maxExtentDate": "2039-07-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF11",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48400000",
            "scheme": "CPV",
            "description": "Business transaction and personal business software package"
          },
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          },
          {
            "id": "48441000",
            "scheme": "CPV",
            "description": "Financial analysis software package"
          },
          {
            "id": "72212440",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software development services"
          },
          {
            "id": "72212441",
            "scheme": "CPV",
            "description": "Financial analysis software development services"
          },
          {
            "id": "72212442",
            "scheme": "CPV",
            "description": "Financial systems software development services"
          },
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72262000",
            "scheme": "CPV",
            "description": "Software development services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Provision of a Financial Management System",
    "value": {
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "active",
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "080538-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/080538-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-24T16:31:08+01:00"
      }
    ],
    "procedure": {
      "features": "The tender shortlisting will take place over 2 stages which is detailed within the tender guidance. Those suppliers meeting the criteria for PSQ and shortlisted to stage 2 following evaluation of tenders will be required to attend an interview/demonstration. Please see tender guidance for more details."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-11-03T23:59:59+00:00"
    },
    "description": "Derby College Group (herein referred to as ‘DCG’) currently utilises a Financial Management System via the Open Accounts system.  This contract is due to expire automatically on 31.07.27. The intended outcome of the process is to determine the most advantageous tender(s) (MAT) and select a suitable Financial Management System, capable of meeting all DCG specified requirements for implementation before 01.08.27 to ensure seamless continuity of system functionality for DCG. \nDerby College Group undertook a Pre-Market Engagement exercise in accordance with Section 17 of the Procurement Act 2023 to test the proposed requirement, understand current market capabilities and inform the final procurement strategy in May 2026 with ocds-h6vhtk-06908f and FTS reference 2026/S 000-040647. Seven suppliers responded, representing a range of Financial Management System solutions and implementation approaches. \nThe PME confirmed that there is a competitive market capable of delivering DCG's requirements and that an open competition is appropriate. \nThe key themes arising from market engagement were:\n•\tThe need for a clear and detailed functional specification, with mandatory requirements distinguished from desirable requirements.\n•\tThe importance of publishing a transparent evaluation methodology and treatment of partial compliance.\n•\tClarification of user volumes, entity structure, integration requirements and data migration expectations.\n•\tRecognition that approaches to contract terms vary across the market and may influence supplier participation.\n•\tThe importance of defining reporting, dashboard and self-service requirements for non-finance users.\n•\tThe need for a realistic implementation timetable and adequate internal change-management resource.\n•\tThe desirability of clear pricing assumptions to ensure tender responses are directly comparable\nAs a result of the PME, DCG has refined the specification, clarified implementation expectations, defined the evaluation methodology, confirmed pricing assumptions and strengthened guidance relating to migration, integrations and ongoing support.\nIn accordance with procurement legislation and good practice, participation in the PME does not confer any advantage, preference or prior knowledge benefit during the evaluation of tenders. All bidders will be evaluated solely on the basis of their tender submission against the published evaluation criteria.",
    "tenderPeriod": {
      "endDate": "2026-09-21T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-09-14T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "All tenders must be submitted electronically via https://www.in-tendhost.co.uk/educationportal/aspx/Home\nAny issues accessing the documents can be flagged via email to procurement@derby-college.ac.uk otherwise all queries through the correspondence function on In-Tend",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHCR-9151-PMNL",
      "name": "Derby College Group",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "country": "GB",
        "locality": "Derby",
        "postalCode": "DE24 8UG",
        "countryName": "United Kingdom",
        "streetAddress": "Roundhouse Road"
      },
      "details": {
        "url": "http://www.derby-college.ac.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHCR-9151-PMNL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@derby-college.ac.uk"
      }
    },
    {
      "id": "GB-COH-07431856",
      "name": "AGM Procurement",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKG24",
        "country": "GB",
        "locality": "Sutton Coldfield",
        "postalCode": "B74 3UF",
        "countryName": "United Kingdom",
        "streetAddress": "6A Little Aston Lane"
      },
      "details": {
        "url": "http://www.agmprocurement.com"
      },
      "identifier": {
        "id": "07431856",
        "scheme": "GB-COH"
      },
      "roleDetails": "Supporting Compliance",
      "contactPoint": {
        "name": "Anna Manns",
        "email": "anna@agmprocurement.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}