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Official procurement procedure

Provision of a Billback Service for Accommodation and Conference Services for East Midlands Railway Limited

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: TRANSPORT UK EAST MIDLANDS LIMITED: "Provision of a Billback Service for Accommodation and Conference Services for East Midlands Railway Limited". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTRANSPORT UK EAST MIDLANDS LIMITEDScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: TRANSPORT UK EAST MIDLANDS LIMITED
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for TRANSPORT UK EAST MIDLANDS LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
17Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
esso petroleum company limitedTop vendor: 67.6% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 30 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
esso petroleum company limited2 wins£39,000,000
WORLDLINE IT SERVICES UK LIMITED1 win£7,576,432
CUBIC TRANSPORTATION SYSTEMS LIMITED1 win£6,726,140
ALSTOM ENGINEERING AND SERVICES LIMITED1 win£1,808,400
HITACHI RAIL GTS UK LIMITED1 win£534,199
Procedure terms
Contracting AuthorityTRANSPORT UK EAST MIDLANDS LIMITED
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published22 Jun 2026, 17:01 BST
Last source update22 Jun 2026, 17:01 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-06b8d8
What is being bought
Provision of a billback service for accommodation and conference services, including the booking, payment, reconciliation and recharging of accommodation, meeting rooms and associated services to East Midlands Railway and its employees. The service will be provided on a call‑off basis as required, covering multiple locations, for the duration of the contract term. There is no guarantee of volume and services will be required on an ad‑hoc basis in line with operational requirements. Services may be required across multiple UK locations and the service includes the consolidation of supplier invoices and the provision of a single billback invoice to EMR.
What changed
From the official release history
  1. Official notice release published
    22 Jun 2026, 17:01 BST
  2. Status changed to complete
    19 Jun 2026, 11:11 BST
  3. Official notice release published
    19 Jun 2026, 11:11 BST
  4. Buyer information updated
    19 Jun 2026, 11:11 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    22 Jun 2026, 17:01 BST
  2. Award pending
    22 Jun 2026, 00:00 BST · £660,000
Commercial outcome and competition
Awards
INNTEL LIMITED
£660,000 · 22 Jun 2026, 00:00 BST · pending
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

TRANSPORT UK EAST MIDLANDS LIMITED

Contracting authority GB-COH-09860485
View buyer profile

  • TRANSPORT UK EAST MIDLANDS LIMITED
    buyer

    GB-COH: 09860485 · GB-PPON: PYJP-8287-BJGL
    2nd Floor St Andrew's House, London, UKI31, EC4A 3AG, GB
    Procurement@eastmidlandsrailway.co.uk

  • INNTEL LIMITED
    supplier

    GB-COH: 02287518 · GB-PPON: PMGQ-4442-LMRT
    Inntel House, Inworth Road Feering, UKH34, CO5 9SE, GB
    hello@inntel.co.uk
Award and contract changes
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleEast Midlands Railway Limited (the Contracting Authority) requires the continued provision of hotel and conference billback services to support the booking, management, payment and reconciliation of accommodation and conference expenditure across its operations. These services are operationally critical to the Contracting Authority's day‑to‑day activities. The incumbent supplier currently provides these services and has established operational processes, systems integrations and payment arrangements that are embedded within the Contracting Authority's business operations. The Contracting Authority is undertaking a fully compliant competitive procurement exercise to establish a long‑term contractual solution for these services. However, a short‑term direct award is required to ensure continuity of service while that procurement is completed and the replacement contract is mobilised. Awarding an interim contract to an alternative supplier would require duplicate implementation and onboarding activity, including systems configuration, process changes and payment set‑up. This would result in additional cost, inefficiency and operational disruption that would be disproportionate given the limited duration of the interim requirement. The contract is therefore being awarded for a period of 12 months only, which is the minimum period considered necessary to complete the competitive procurement process and implement the replacement contractual arrangement. This direct award is made in accordance with Schedule 5 of the Procurement Act 2023, for the purpose of ensuring continuity of essential operational services and avoiding service disruption during the interim period. A fully regulated and competitive tendering process will be undertaken to appoint a long‑term supplier.