---
ocid: "ocds-h6vhtk-078481"
title: "Procurement of an HR and Payroll System"
url: "https://tenderline.uk/tenders/procurement-of-an-hr-and-payroll-system-ocds-h6vhtk-078481"
status: "active"
stage: "compiled"
submissions_open: true
deadline: "2026-11-20T17:00:00.000Z"
days_to_deadline: 42
value_amount: 1500000
value_currency: "GBP"
value_basis: "estimate"
notice_type: "UK4"
buyer_name: "Look Ahead Care & Support Ltd"
buyer_id: "GB-FTS-130610"
cpv: ["48000000", "72222300"]
delivery_location: "UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK"
lots: 1
awards: 0
contracts: 0
framework: false
dynamic_purchasing_system: false
suitable_for_smes: null
legal_basis: "UKPGA 2023/54"
source_updated: "2026-10-09T10:54:57.000Z"
generated: "2026-10-10T02:30:23.511Z"
machine_api: "https://tenderline.uk/api/public/tenders/ocds-h6vhtk-078481"
---

# Procurement of an HR and Payroll System

Source: [Tenderline](https://tenderline.uk/tenders/procurement-of-an-hr-and-payroll-system-ocds-h6vhtk-078481) — UK public procurement intelligence compiled from official Find a Tender notices.

> **Tenderline Executive Summary:** Look Ahead Care & Support Ltd: "Procurement of an HR and Payroll System". Published status: active. Published Value: £1,500,000. 1 published lot. Recorded submission deadline: 20 Nov 2026, 17:00 GMT. See the official notice for participation instructions.

## Key Information
- **Status:** ACTIVE (open for submissions, 42 days left when this document was generated)
- **Buyer:** [Look Ahead Care & Support Ltd](https://tenderline.uk/buyers/look-ahead-care-support-ltd-rsh-lh0013)
- **Published Value:** £1,500,000 (GBP)
- **Submission Deadline:** 20 November 2026 at 17:00 GMT
- **Lots:** 1
- **Procurement Method:** Open procedure
- **Main Category:** services
- **Classifications (CPV):** Information technology services, Software package and information systems
- **Delivery Location:** UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK
- **Legal Basis:** UKPGA 2023/54
- **Official Documents:** 3 published documents & notices ([view on Tenderline](https://tenderline.uk/tenders/procurement-of-an-hr-and-payroll-system-ocds-h6vhtk-078481#documents))
- **OCID:** `ocds-h6vhtk-078481`

## Submission
- **Submission method:** Submission of tender responses will be through Delta.
www.delta-esourcing.com

## Description
The scope of the tender is to identify a suitable supplier for the implementation and ongoing support of a replacement HR system and managed UK payroll service for Look Ahead Care, Support & Housing. The required solution must support the full employee lifecycle, workforce administration, managed payroll and pensions administration, recruitment, onboarding, compliance, employee relations, reporting, integrations, data migration, implementation and transition to business as usual. Unless expressly identified as a separately priced option or Phase 2 requirement, Tenderers should assume that all items listed in this section form part of the core day-one scope and must be included within the tendered solution and commercial response.
•	Core HR and workforce administration: employee records, organisational structure, position and employee references, contracts and terms, multiple concurrent engagements per individual, establishment management and post control, including budgeted posts, position management, organisational hierarchy, approval workflows and reporting-line management.
•	Payroll and pensions: fully managed UK payroll service, including statutory filing, year-end activity, managed pensions administration, auto-enrolment, opt-outs, contribution submissions, provider returns, pension query support, statutory payments, salary sacrifice, attachment of earnings, off-cycle or emergency payments, payroll queries, Average Holiday Pay and NMW/NLW compliance calculations.
•	Absence management: sickness, annual leave, family leave, sabbaticals, AWOL, authorised absence, return-to-work processes and associated workflow, reporting and audit requirements. Fully customisable T&Cs in line with either Organisation policy or TUPE-in policy
•	Recruitment, onboarding, compliance and learning: recruitment and applicant tracking, candidate portal, document upload, job board integration or linking to the Look Ahead website, regulatory and safer-recruitment compliance records, dedicated DBS integration and tracking, expiry alerting, evidence capture, employee document management, retention and deletion rules, onboarding, pre-employment compliance, offboarding and leaver workflows. DBS functionality should support integration with a third-party DBS checking provider where required, including application status tracking, outcome recording, renewal monitoring, expiry reporting and audit history.
•	Employee, manager and workforce development: employee and manager self-service, performance and supervision recording, talent, succession and workforce development management, including talent profiles, succession planning, career development, skills and competency tracking, performance and appraisal linkage, succession risk reporting, development plans and management reporting.
•	Learning Pool: Learning Pool will remain in use during Phase 1. Integration with Learning Pool is core scope at HRIS go-live, while replacement of Learning Pool or the Learning Management System i...
> [Read full procurement scope and specification on Tenderline](https://tenderline.uk/tenders/procurement-of-an-hr-and-payroll-system-ocds-h6vhtk-078481)

## Lots (1)
### Lot 1: Untitled lot
- **Lot id:** `1`
- **Status:** active
- **CPV codes:** 48000000, 72222300
- **Delivery regions:** UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK
- **Estimated Value:** £1,500,000

- **Contract Period:** 10/03/2027 to 09/03/2030
- **Renewal published:** yes
- **Options published:** yes

## Provenance and Official Sources
- **Official Notice:** [Find a Tender Notice](/out?url=https%3A%2F%2Fwww.find-tender.service.gov.uk%2FNotice%2F095559-2026)
- **Last Source Update:** 2026-10-09T10:54:57.000Z
- **This document generated:** 2026-10-10T02:30:23.511Z
- **Machine API:** https://tenderline.uk/api/public/tenders/ocds-h6vhtk-078481