Print and Mail Services · UK public procurement notice

• The authority expects to re-tender this requirement around 30 Nov 2029, 23:59 GMT.
• How the procedure runs: It is envisaged the CFP will be conducted in the following stages. Please note, stages are subject to change. Stages outlined below may not be availed of even though they were intended to be at the COP stage. This will be at Energia's discretion. STAGE 1 - COMPLETENESS / COMPLIANCE CHECK Responses will be subjected to a check to ensure that the Supplier has provided a complete and compliant response to all questions and requirements requested. Failure to submit a complete/compliant response may result in the Supplier being excluded from the process. STAGE 2 - CONDITIONS OF PARTICIPATION Those Suppliers that submit a complete and compliant response, will have their response assessed against the criteria stated in Annex 3 - COP Assessment and Supplier Response. The Supplier must commit in their response that they are able to meet the criteria. Energia will use Stage 2 to confirm that neither the Supplier, nor any related persons within its corporate group, associate persons relied on to meet the COP, or sub-contractors are listed on the Cabinet Office debarment list. If any such entities are on the debarment list, Energia will consider its obligations under the Act. Energia will notify Suppliers in writing of whether or not they have been successfully shortlisted to participate in stage 3. STAGE 3 - INVITATION TO SUBMIT TENDERS SUBMISSIONS Shortlisted Suppliers will receive an invitation to tender from Energia requesting them to submit an initial tender response. The initial tender response will be assessed for the purpose to reduce the number of Suppliers invited to participate in dialogue/negotiation and/or inform the content/agenda for dialogue/negotiations. This stage will include repeating the process outlined in Stage 2 to comply with the Act debarment list obligations. an assessment of the initial tenders against the criteria outlined in Annex 3 - COP Assessment and Supplier Response. following assessment of the initial tenders, Suppliers will be selected to participate in the negotiation/dialogue stage as set out below in stage 4. once the assessment is concluded, Suppliers will be notified in whether they have been invited to participate in Stage 4. Energia intends to shortlist a maximum of 5 Suppliers to participate in the dialogue/negotiation stand. Energia reserve the right to award the contract to the preferred supplier based on the assessment of their initial tender without undertaking any negotiation or dialogue which may have been intended to be part of the process at the start of the CFP. STAGE 4 - INVITATION TO PARTICIPATE IN DIALOGUE AND CONTRACT NEGOTIATION Shortlisted Suppliers will receive an invitation from Energia to participate in dialogue meetings. This invitation will describe how the dialogue will be conducted, including the location and proposed dates for the relevant meetings. This stage will include clarification meetings for Suppliers. providing any new information made available to Suppliers conclusion around the closure of the procurement process STAGE 5 -INVITATION TO SUBMIT FINAL TENDERS Final tenders will be submitted as per the below timetable. Energia will confirm that neither the Supplier, nor any related persons within its corporate group, associate persons relied on to meet the COP, or sub-contractors are listed on the Cabinet Office debarment list. If any such entities are on the debarment list, Energia will consider its obligations under the Act. The contract will be awarded to the Supplier that submits to Energia the MAT. A maximum of 100 marks will be available in the scoring of submissions. Where a Suppliers scores below an unacceptable score in any criteria, Energia will reserve the right to consider the Suppliers response as non-compliant, and they may be removed from the procurement process. Once the assessment is concluded, Suppliers that submitted a final tender will be notified of the tender outcome and Energia will publish the Contract Notice on the CDP. This will commence the mandatory standstill period. STAGE 6 - PREFERRED SUPPLIER This stage will commence once a preferred supplier has been identified, approved and if the mandatory standstill period has ended without interruption. This stage will allow for clarification or confirmation of commitments made during the process. Post tender negotiations with the preferred Supplier can commence during this stage if required.

CPV: Printing and related services

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Utilities

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Yes · next expected 30 Nov 2029

First published

23 Dec 2025, 14:27 GMT

Last source update

20 Oct 2026, 12:14 BST

Award evaluation window

Submission end – 12 May 2026

Authority reference

EG26001 Print and Mail Services

FTS notice number

2026/S 000-022860

Latest notice

Contract award notice (UK6)

Classification (CPV)

Printing and related services

Delivery area in notice

Ireland (IE)Northern Ireland (UKN)

Official registry OCID

ocds-h6vhtk-05fca8 Find a Tender

Contract terms summary

45 day payment terms

How it runs

It is envisaged the CFP will be conducted in the following stages. Please note, stages are subject to change. Stages outlined below may not be availed of even though they were intended to be at the COP stage. This will be at Energia's discretion.

STAGE 1 - COMPLETENESS / COMPLIANCE CHECK

Responses will be subjected to a check to ensure that the Supplier has provided a complete and compliant response to all questions and requirements requested. Failure to submit a complete/compliant response may result in the Supplier being excluded from the process.

STAGE 2 - CONDITIONS OF PARTICIPATION

Those Suppliers that submit a complete and compliant response, will have their response assessed against the criteria stated in Annex 3 - COP Assessment and Supplier Response. The Supplier must commit in their response that they are able to meet the criteria.

Energia will use Stage 2 to confirm that neither the Supplier, nor any related persons within its corporate group, associate persons relied on to meet the COP, or sub-contractors are listed on the Cabinet Office debarment list. If any such entities are on the debarment list, Energia will consider its obligations under the Act.

Energia will notify Suppliers in writing of whether or not they have been successfully shortlisted to participate in stage 3.

STAGE 3 - INVITATION TO SUBMIT TENDERS SUBMISSIONS

Shortlisted Suppliers will receive an invitation to tender from Energia requesting them to submit an initial tender response. The initial tender response will be assessed for the purpose to reduce the number of Suppliers invited to participate in dialogue/negotiation and/or inform the content/agenda for dialogue/negotiations.

This stage will include

repeating the process outlined in Stage 2 to comply with the Act debarment list obligations.

an assessment of the initial tenders against the criteria outlined in Annex 3 - COP Assessment and Supplier Response.

following assessment of the initial tenders, Suppliers will be selected to participate in the negotiation/dialogue stage as set out below in stage 4.

once the assessment is concluded, Suppliers will be notified in whether they have been invited to participate in Stage 4. Energia intends to shortlist a maximum of 5 Suppliers to participate in the dialogue/negotiation stand.

Energia reserve the right to award the contract to the preferred supplier based on the assessment of their initial tender without undertaking any negotiation or dialogue which may have been intended to be part of the process at the start of the CFP.

STAGE 4 - INVITATION TO PARTICIPATE IN DIALOGUE AND CONTRACT NEGOTIATION

Shortlisted Suppliers will receive an invitation from Energia to participate in dialogue meetings. This invitation will describe how the dialogue will be conducted, including the location and proposed dates for the relevant meetings.

This stage will include

clarification meetings for Suppliers.

providing any new information made available to Suppliers

conclusion around the closure of the procurement process

STAGE 5 -INVITATION TO SUBMIT FINAL TENDERS

Final tenders will be submitted as per the below timetable.

Energia will confirm that neither the Supplier, nor any related persons within its corporate group, associate persons relied on to meet the COP, or sub-contractors are listed on the Cabinet Office debarment list. If any such entities are on the debarment list, Energia will consider its obligations under the Act.

The contract will be awarded to the Supplier that submits to Energia the MAT. A maximum of 100 marks will be available in the scoring of submissions. Where a Suppliers scores below an unacceptable score in any criteria, Energia will reserve the right to consider the Suppliers response as non-compliant, and they may be removed from the procurement process.

Once the assessment is concluded, Suppliers that submitted a final tender will be notified of the tender outcome and Energia will publish the Contract Notice on the CDP. This will commence the mandatory standstill period.

STAGE 6 - PREFERRED SUPPLIER

This stage will commence once a preferred supplier has been identified, approved and if the mandatory standstill period has ended without interruption. This stage will allow for clarification or confirmation of commitments made during the process. Post tender negotiations with the preferred Supplier can commence during this stage if required.

Requests to participate (first stage)

9 Apr 2026, 12:00 BST

Submission deadline

27 Feb 2026, 12:00 GMT

Clarification deadline

27 Mar 2026, 12:00 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• MBA GROUP LIMITEDAwarded supplierGB-COH: 02343859GB-PPON: PDXB-3148-NGCJ MBA House, Garman Road, London, London, N17 0HWContact emailShow contact details