Find a TenderAwarded
Published 14 May 2021, 13:38 BST

Official UK procurement notice

Print and Mail Services · UK public procurement notice

Official notice

Authority: ENERGIA GROUP NI HOLDINGS LIMITED (Public body)

ServicesRestricted procedure
Published estimate£9,500,000exc. VAT
Submissions closed 14 Jun 2021awarded 26 Aug 2021
Awarded to MBA Group Limited

What is being bought

Published requirement description

The procurement of bill and letter print services and mailing services to a number of companies in the Energia Group.

CPV: Postal services related to letters · Printing and distribution services

The lotProcurement structure

single lot · no lot value published
Lot #1Energia Group is seeking to procure bill and letter print services (Print Services)…AwardedRenewal

Energia Group is seeking to procure bill and letter print services (Print Services) and mailing services for the delivery of bills, letters and other mail to customers in NI and ROI (Mail Services).

The provision of Print Services is expected to commence in September 2021.

The provision of Mail Services is expected to commence in June 2022.

Performance of the Print Services and Mail Services will be across NI and ROI.

Energia NI Holdo will be the contracting entity however the Print and Mail Services will be provided to a number of companies in the Energia Group, under the Power NI and Energia brands, to include:

  • providing print materials, including stationery and envelopes;
  • printing letters endorsed with either the Power NI or Energia brand via a white paper solution;
  • interfacing with Energia's existing mail services provider.
  • providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting.
  • providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses.

Indicative annual bill and letter print volumes are:

  • 1,887,000 Power NI bills and letters
  • 790,000 Energia domestic bills and letters
  • 358,000 Energia commercial bills
  • 40,000 Energia commercial Letters

These annual volumes are indicative only and do not constitute a commitment to these volumes due to flexing needs and a change in customer demand.

Extensions: two renewals of up to 12 months eachSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
14 May 2021, 13:38 BST
Last source update
20 Dec 2021, 15:51 GMT
Authority reference
EG21001
FTS notice number
2021/S 000-031809
Classification (CPV)
Postal services related to lettersPrinting and distribution services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02b12c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Energia Group NI Holdings Limited will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants which are unsuccessful shall be informed by Energia as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Energia has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Energia to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Energia to pay a fine, and/or order that the duration of the contract/s be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
14 Jun 2021, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Jun 2021 → 20 Dec 2021 · 3 dates
  1. Submission deadline
    14 Jun 2021, 14:00 BST
  2. Invitations to tender expected
    21 Jun 2021, 00:00 BST
  3. Notice published
    20 Dec 2021, 15:51 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Dec 2021, 15:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1latest 26 Aug 2021
Awarded toValueDateStatus
MBA Group Limited——Awarded

Contracts

Contracting authority & participating public bodies

ENERGIA GROUP NI HOLDINGS LIMITED

Contracting authorityPublic bodyElectricity Greenwood House 64 Newforge Lane, Belfast, Northern Ireland, BT95NFContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • MBA Group LtdAwarded supplier MBA House, Garman Road,, London, UK, N17 0HW

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria