Find a TenderClosed
Published 18 Oct 2023, 11:30 BST

Official UK procurement notice

Over the Counter Payment Services

Official notice

Authority: ENERGIA GROUP NI HOLDINGS LIMITED (Public body)

ServicesNegotiated procedure with prior call for competition
Published estimate£3,000,000exc. VAT
Submissions closed 6 Nov 2023

What is being bought

Published requirement description

Energia Group wish to appoint a contractor to provide a range of Over the Counter Payment Services for the processing of customer payments relating to the supply of energy in Northern Ireland (NI).

Details of which will be further described in the PIM/PQQ.

CPV: Electricity distribution · Public utilities

The lotProcurement structure

single lot · value published
Lot #1Energia Group is seeking to appoint a supplier to provide the services.The supplier…RenewalPublished value£3,000,000

Energia Group is seeking to appoint a supplier to provide the services.The supplier will need to demonstrate that it is capable of providing the full range of Over-the-Counter Payment Services

At a high level the services will include:

  • Collection of payments from customers via Payment Points.
  • Reclaims
  • Customer Receipting
  • Settlement
  • Reporting
  • Marketing and Promotion
  • IT Software Systems and Hardware infrastructure
  • Network Operations
  • Payment Point Network
Extensions: Option to extend for a further maximum period of 24 months.Second stage: 1–4 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Details are described in the Project Information Memorandum (PIM) and Pre-Qualification Questionnaire (PQQ) which will be available to any Applicant that registers and on request by email to [email protected]

Shortlisting
Applicants will be assessed in accordance with the Utilities Contracts Regulations 2016, as amended, on the basis of information provided in response to a pre-qualification questionnaire ("PQQ") in line with those instructions and criteria for qualitative selection outlined in the Project Information Memorandum (PIM).

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
18 Oct 2023, 11:30 BST
Last source update
18 Oct 2023, 11:30 BST
Authority reference
EG23004
FTS notice number
2023/S 000-030721
Classification (CPV)
Electricity distributionPublic utilities
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-040ced Find a Tender
Review and risk notes
Review procedure

Energia Group NI Holdings Limited will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants which are unsuccessful shall be informed by Energia as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Energia has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Energia to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Energia to pay a fine, and/or order that the duration of the contract/s be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

Publisher note: Interested parties should contact Procurement at Energia Group at the following email address, [email protected] to register an interest, and access to the Data Room and relevant documentation will be implemented.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
6 Nov 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Oct 2023 → 10 Nov 2023 · 3 dates
  1. Notice published
    18 Oct 2023, 11:30 BST
  2. Submission deadline
    6 Nov 2023, 14:00 GMT
  3. Invitations to tender expected
    10 Nov 2023

Contracting authority & participating public bodies

ENERGIA GROUP NI HOLDINGS LIMITED

Contracting authorityPublic bodyElectricity Greenwood House 64 Newforge Lane, Belfast, Northern Ireland, BT95NFContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria