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ClosedFind a Tender · UK4

Online Payments

Buyer: The Education Authority →

View official notice ↗Official source

BuyerThe Education Authority
StatusClosed
Deadline28 Aug 2026
Value£15,000,000
Published7 Aug 2026

What is being bought

The EA invites tenders for a Provision of an Online Payment Solution. The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)

Categories

Software package and information systems 48000000Support services of personal computers 50324000IT services: consulting, software development, Internet and support 72000000

Lot details

Lot 1

No lot description published.

Statusactive
Value£15,000,000
Contract periodFrom 8 Jan 2027 to 7 Jan 2032

Award criteria
AC1 Implementation (12%)
AC2 Integration (8%)
AC3 Reporting (2%)
AC4 Testing (5%)
AC5 Training (5%)
AC6 Ongoing Support (8%)
AC7 Social Value (10%)
AC8 Price (50%)

What is included

ItemCategoryQuantity
1Software package and information systems, IT services: consulting, software development, Internet and support, Support services of personal computersNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 485,1381 median · 8.9 average (1,855 of 5,138 with a bid count)1.7 average (2,130 of 5,138 with named award suppliers)Not published
Same buyer6Not publishedNot publishedNot published
Similar published value (0.5×–2×)152Not publishedNot publishedNot published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyallowed
Selection criteriaNot published
Risk detailsThis is a new Contract for EA, and at the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. EA has limited access to that data, and the tender value has been estimated based upon the notional data within the Financial Response document. As such, demand on the Contract may be greater or less than the value estimate provided. The Buyer cannot guarantee any level of business but reserves the right to increase the value of the Contract should demand on the Contract be greater than estimated, either in relation to usage, transaction fees or any other demand led cost under the Contract. Suppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved.

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0685c1
Latest release ID075260-2026
Latest release timestampFri Aug 07 2026 11:19:06 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/075260-2026
Tender statusactive
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-08-28T15:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadline2026-08-04T15:00:00+01:00
Award period: startNot published
Award period: end2026-11-30T23:59:59+00:00
Submission method detailsTender must be submitted electronically via the following; https://etendersni.gov.uk/
Submission languagesen
Electronic catalogue policyNot published
Total tender value£15,000,000
Tender lots in source1
Tender items in source1
Tender documents in source2
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
7 Aug 2026tenderUpdate075260-2026
18 Jun 2026tender057787-2026
17 Apr 2026planning035395-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "075260-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-08-07T12:19:06+01:00",
  "ocid": "ocds-h6vhtk-0685c1",
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "tender": {
    "id": "EDIS-25-003",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 15000000,
          "currency": "GBP",
          "amountGross": 18000000
        },
        "status": "active",
        "renewal": {
          "description": "For period/s up to 24 months at EA's sole discretion and subject to  business case approval."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "AC1 Implementation",
              "type": "quality",
              "numbers": [
                {
                  "number": 12,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC2 Integration",
              "type": "quality",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC3 Reporting",
              "type": "quality",
              "numbers": [
                {
                  "number": 2,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC4 Testing",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC5 Training",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC6 Ongoing Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC7 Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC8 Price",
              "type": "price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-01-07T23:59:59+00:00",
          "startDate": "2027-01-08T00:00:00+00:00",
          "maxExtentDate": "2034-01-06T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "N/A"
            },
            {
              "type": "technical",
              "description": "The conditions of participation relating to technical ability are contained in the procurement document “EdiS-25-003 Specific Tender Instructions and Assessment Methodology”.\nEA will assess responses to the conditions of participation relating to technical ability in accordance with the scoring method and scoring matrix provided within the procurement document in reation to question CoP 1 Capability and Expertise. "
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "50324000",
            "scheme": "CPV",
            "description": "Support services of personal computers"
          }
        ]
      }
    ],
    "title": "Online Payments",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "075260-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/075260-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-07T12:19:06+01:00"
      }
    ],
    "amendments": [
      {
        "id": "075260-2026",
        "description": "The Education Authority wishes to advise all interested suppliers that the original tender submission deadline has been extended. \nThe deadline for receipt of tender submissions has been extended until the 28 August 2026 at 15:00 (BST). \nThe deadline for receipt of tender clarifications has also been extended until the 19 August 2026 at 15:00 (BST)."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Responses to the preliminary market engagement exercise indicated a strong competitive market for a single Online Payments System"
    },
    "awardPeriod": {
      "endDate": "2026-11-30T23:59:59+00:00"
    },
    "description": "The EA invites tenders for a Provision of an Online Payment Solution. The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)",
    "riskDetails": "This is a new Contract for EA, and at the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. EA has limited access to that data, and the tender value has been estimated based upon the notional data within the Financial Response document. As such, demand on the Contract may be greater or less than the value estimate provided. The Buyer cannot guarantee any level of business but reserves the right to increase the value of the Contract should demand on the Contract be greater than estimated, either in relation to usage, transaction fees or any other demand led cost under the Contract.  \nSuppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved.",
    "tenderPeriod": {
      "endDate": "2026-08-28T15:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment Milestones will be structured around a combination of fixed and activity-based milestones, reflecting the phased implementation approach and the variable nature of supplier revenues linked to the uptake of the Online Payment System. \nInitial milestones for Technical Set-up and Implementation, and Non-Technical Set-up and Implementation (for the Pilot Phase), will be delivered over defined periods from contract commencement and costs paid following completion of the Satisfaction Certificate by the Buyer (please refer to Mid Tier Schedule 8 Implementation Plan and Testing). \nFollowing completion of the pilot phase, payment milestones will transition to a recurring quarterly model (Quarterly Online Payment Solution Uptake & Payment Milestone) aligned to the Phase 1 and Phase 2 Implementation Plan as outlined in section 6 of the Specification of Requirements. These milestones are linked to the number of schools onboarded in each quarterly period and will be paid based on the costs provided within the Financial Response.\nSuppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved."
    },
    "enquiryPeriod": {
      "endDate": "2026-08-04T15:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Tender must be submitted electronically via the following; https://etendersni.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT12NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "edis.procurement@eani.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (3 releases)
7 Aug 2026 · 075260-2026 · tenderUpdate
{
  "id": "075260-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-08-07T12:19:06+01:00",
  "ocid": "ocds-h6vhtk-0685c1",
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "tender": {
    "id": "EDIS-25-003",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 15000000,
          "currency": "GBP",
          "amountGross": 18000000
        },
        "status": "active",
        "renewal": {
          "description": "For period/s up to 24 months at EA's sole discretion and subject to  business case approval."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "AC1 Implementation",
              "type": "quality",
              "numbers": [
                {
                  "number": 12,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC2 Integration",
              "type": "quality",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC3 Reporting",
              "type": "quality",
              "numbers": [
                {
                  "number": 2,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC4 Testing",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC5 Training",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC6 Ongoing Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC7 Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC8 Price",
              "type": "price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-01-07T23:59:59+00:00",
          "startDate": "2027-01-08T00:00:00+00:00",
          "maxExtentDate": "2034-01-06T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "N/A"
            },
            {
              "type": "technical",
              "description": "The conditions of participation relating to technical ability are contained in the procurement document “EdiS-25-003 Specific Tender Instructions and Assessment Methodology”.\nEA will assess responses to the conditions of participation relating to technical ability in accordance with the scoring method and scoring matrix provided within the procurement document in reation to question CoP 1 Capability and Expertise. "
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "50324000",
            "scheme": "CPV",
            "description": "Support services of personal computers"
          }
        ]
      }
    ],
    "title": "Online Payments",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "075260-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/075260-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-07T12:19:06+01:00"
      }
    ],
    "amendments": [
      {
        "id": "075260-2026",
        "description": "The Education Authority wishes to advise all interested suppliers that the original tender submission deadline has been extended. \nThe deadline for receipt of tender submissions has been extended until the 28 August 2026 at 15:00 (BST). \nThe deadline for receipt of tender clarifications has also been extended until the 19 August 2026 at 15:00 (BST)."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Responses to the preliminary market engagement exercise indicated a strong competitive market for a single Online Payments System"
    },
    "awardPeriod": {
      "endDate": "2026-11-30T23:59:59+00:00"
    },
    "description": "The EA invites tenders for a Provision of an Online Payment Solution. The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)",
    "riskDetails": "This is a new Contract for EA, and at the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. EA has limited access to that data, and the tender value has been estimated based upon the notional data within the Financial Response document. As such, demand on the Contract may be greater or less than the value estimate provided. The Buyer cannot guarantee any level of business but reserves the right to increase the value of the Contract should demand on the Contract be greater than estimated, either in relation to usage, transaction fees or any other demand led cost under the Contract.  \nSuppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved.",
    "tenderPeriod": {
      "endDate": "2026-08-28T15:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment Milestones will be structured around a combination of fixed and activity-based milestones, reflecting the phased implementation approach and the variable nature of supplier revenues linked to the uptake of the Online Payment System. \nInitial milestones for Technical Set-up and Implementation, and Non-Technical Set-up and Implementation (for the Pilot Phase), will be delivered over defined periods from contract commencement and costs paid following completion of the Satisfaction Certificate by the Buyer (please refer to Mid Tier Schedule 8 Implementation Plan and Testing). \nFollowing completion of the pilot phase, payment milestones will transition to a recurring quarterly model (Quarterly Online Payment Solution Uptake & Payment Milestone) aligned to the Phase 1 and Phase 2 Implementation Plan as outlined in section 6 of the Specification of Requirements. These milestones are linked to the number of schools onboarded in each quarterly period and will be paid based on the costs provided within the Financial Response.\nSuppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved."
    },
    "enquiryPeriod": {
      "endDate": "2026-08-04T15:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Tender must be submitted electronically via the following; https://etendersni.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT12NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "edis.procurement@eani.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
18 Jun 2026 · 057787-2026 · tender
{
  "id": "057787-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-18T18:44:26+01:00",
  "ocid": "ocds-h6vhtk-0685c1",
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "tender": {
    "id": "EDIS-25-003",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 15000000,
          "currency": "GBP",
          "amountGross": 18000000
        },
        "status": "active",
        "renewal": {
          "description": "For period/s up to 24 months at EA's sole discretion and subject to  business case approval."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "AC1 Implementation",
              "type": "quality",
              "numbers": [
                {
                  "number": 12,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC2 Integration",
              "type": "quality",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC3 Reporting",
              "type": "quality",
              "numbers": [
                {
                  "number": 2,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC4 Testing",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC5 Training",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC6 Ongoing Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC7 Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "AC8 Price",
              "type": "price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-01-07T23:59:59+00:00",
          "startDate": "2027-01-08T00:00:00+00:00",
          "maxExtentDate": "2034-01-06T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "N/A"
            },
            {
              "type": "technical",
              "description": "The conditions of participation relating to technical ability are contained in the procurement document “EdiS-25-003 Specific Tender Instructions and Assessment Methodology”.\nEA will assess responses to the conditions of participation relating to technical ability in accordance with the scoring method and scoring matrix provided within the procurement document in reation to question CoP 1 Capability and Expertise. "
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "50324000",
            "scheme": "CPV",
            "description": "Support services of personal computers"
          }
        ]
      }
    ],
    "title": "Online Payments",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "057787-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/057787-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-18T18:44:26+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Responses to the preliminary market engagement exercise indicated a strong competitive market for a single Online Payments System"
    },
    "awardPeriod": {
      "endDate": "2026-11-30T23:59:59+00:00"
    },
    "description": "The EA invites tenders for a Provision of an Online Payment Solution. The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)",
    "riskDetails": "This is a new Contract for EA, and at the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. EA has limited access to that data, and the tender value has been estimated based upon the notional data within the Financial Response document. As such, demand on the Contract may be greater or less than the value estimate provided. The Buyer cannot guarantee any level of business but reserves the right to increase the value of the Contract should demand on the Contract be greater than estimated, either in relation to usage, transaction fees or any other demand led cost under the Contract.  \nSuppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved.",
    "tenderPeriod": {
      "endDate": "2026-08-14T15:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment Milestones will be structured around a combination of fixed and activity-based milestones, reflecting the phased implementation approach and the variable nature of supplier revenues linked to the uptake of the Online Payment System. \nInitial milestones for Technical Set-up and Implementation, and Non-Technical Set-up and Implementation (for the Pilot Phase), will be delivered over defined periods from contract commencement and costs paid following completion of the Satisfaction Certificate by the Buyer (please refer to Mid Tier Schedule 8 Implementation Plan and Testing). \nFollowing completion of the pilot phase, payment milestones will transition to a recurring quarterly model (Quarterly Online Payment Solution Uptake & Payment Milestone) aligned to the Phase 1 and Phase 2 Implementation Plan as outlined in section 6 of the Specification of Requirements. These milestones are linked to the number of schools onboarded in each quarterly period and will be paid based on the costs provided within the Financial Response.\nSuppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved."
    },
    "enquiryPeriod": {
      "endDate": "2026-08-04T15:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Tender must be submitted electronically via the following; https://etendersni.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT12NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "edis.procurement@eani.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
17 Apr 2026 · 035395-2026 · planning
{
  "id": "035395-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-04-17T17:15:27+01:00",
  "ocid": "ocds-h6vhtk-0685c1",
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "tender": {
    "id": "EDIS-25-003",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2032-12-31T23:59:59+00:00",
          "startDate": "2027-01-01T00:00:00+00:00",
          "maxExtentDate": "2034-12-31T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "50324000",
            "scheme": "CPV",
            "description": "Support services of personal computers"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "***Pre-Market Engagement*** Online Payments",
    "value": {
      "amount": 4300000,
      "currency": "GBP",
      "amountGross": 5160000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasDynamicPurchasingSystem": true
    },
    "description": "The Education Authority Northern Ireland (EANI), in preparation for a procurement\nprocess, wish to engage with the market to seek supplier views and feedback on potential\napproaches for an Online Payment System.\nSuppliers who wish to participate in the pre market engagement exercise should complete\nthe pre-market engagement questionnaire on eTendersNI under the CfT CA Unique ID\nEANI-5236.\nFurther information including the questionnaire can be downloaded from the CfT\nDocuments section of the project on eTendersNI. Suppliers also have the opportunity to\nsubmit queries regarding the project via the eTendersNI messaging function.\nThe questionnaire must be completed and submitted no later than 3 pm 08th May 2026.\nThere are no documents to be completed other than the questionnaire.\nAny information gathered through this market consultation exercise will inform internal\nbusiness planning and any possible subsequent procurement process and will NOT be\nappraised in any future tender evaluation exercise. Please note that participation or\nnonparticipation in this preliminary market consultation exercise shall not prevent any\nsupplier from participating in any potential procurement process, nor is it intended that any information supplied shall place any supplier at an advantage or disadvantage in any\nforthcoming procurement process.\nFor the avoidance of doubt, this is the scoping phase of the project and is not part of a\nformal procurement process.",
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
      "details": {
        "url": "http://www.eani.org.uk",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "EdiS.procurement@eani.org.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "035395-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/035395-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-04-17T17:15:27+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-05-08T23:59:59+01:00",
        "description": "The Education Authority Northern Ireland (EANI), in preparation for a procurement\nprocess, wish to engage with the market to seek supplier views and feedback on potential\napproaches for an Online Payment System.\nSuppliers who wish to participate in the pre market engagement exercise should complete\nthe pre-market engagement questionnaire on eTendersNI under the CfT CA Unique ID\nEANI-5236.\nFurther information including the questionnaire can be downloaded from the CfT\nDocuments section of the project on eTendersNI. Suppliers also have the opportunity to\nsubmit queries regarding the project via the eTendersNI messaging function.\nThe questionnaire must be completed and submitted no later than 3 pm 08th May 2026\nThere are no documents to be completed other than the questionnaire.\nAny information gathered through this market consultation exercise will inform internal\nbusiness planning and any possible subsequent procurement process and will NOT be\nappraised in any future tender evaluation exercise. Please note that participation or\nnonparticipation in this preliminary market consultation exercise shall not prevent any\nsupplier from participating in any potential procurement process, nor is it intended that any information supplied shall place any supplier at an advantage or disadvantage in any\nforthcoming procurement process.\nFor the avoidance of doubt, this is the scoping phase of the project and is not part of a\nformal procurement process."
      }
    ]
  },
  "initiationType": "tender"
}