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Official procurement procedure

OneFile Service Agreement

Computer archiving services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ministry of Defence: "OneFile Service Agreement". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMinistry of DefenceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Ministry of Defence
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Ministry of Defence. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.5Bids / Report
78.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 30 active published awards; 14 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityMinistry of Defence
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Mar 2024, 13:44 GMT
Last source update19 Mar 2024, 13:44 GMT
Recurring procurementNot published
ClassificationComputer archiving services
Delivery area
UK
OCIDocds-h6vhtk-044a5a
What is being bought
OneFile Eportfolio and OneFile Learning Hub as a central digital repository for the management of the PIP portfolio completion and accreditation. This is a CoP National Governing Body for Police recommended database which will enable suitable recording, tracking and searchable data in the completion of the portfolio which allows accreditation of Service Police. This will also be essential when inspected by governing bodies to show the progress.
What changed
From the official release history
  1. Status changed to complete
    19 Mar 2024, 13:44 GMT
  2. Official notice release published
    19 Mar 2024, 13:44 GMT
  3. Buyer information updated
    19 Mar 2024, 13:44 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    OneFile Software Package
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Mar 2024, 13:44 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 18 Mar 2024, 00:00 GMT · £48,831
Commercial outcome and competition
Awards
OneFile Ltd
Not published · Not published · active
Contracts
OneFile Subscription
£48,831 · signed 18 Mar 2024, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Ministry of Defence

Contracting authority GB-FTS-50580
View buyer profile

  • Ministry of Defence
    buyer
    reviewBody

    Kentigern House, 65 Brown Street, Glasgow, UK, G2 8EX
    jonathan.mcniven101@mod.gov.uk

  • OneFile Ltd
    supplier

    6th Floor, Corner Block, Quay Street,, Manchester, UK, M3 3HN
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleOneFile are the only company that deliver The OneFile Portfolio and Hub, and this is a system that is recognised and supported by the CoP, the National Policing organisation for standards, training and accreditation of Policing. OneFile have previously had a contract with MoD, the contact for the MoD Police expired in 2020 after 5 years as a customer, however, a new contract would need to be created for this. RAF also use this system. With the above information this is suitable and must be a single source business as there are no others that deliver.