Find a Tender

complete

Official procurement procedure

Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.

Name: Procurement Process ocds-h6vhtk-02aaaf
Creator: Kent County Council (t/a KCS)
Published: 2021-04-27T14:05:51.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Office and computing machinery

equipment and supplies except furniture and software packages

Published value

Not published

Submission deadline Not published

Lots published5

Procurement Executive Summary

AI & Search Synopsis

Generated from official OCDS record

Tenderline Synopsis: Kent County Council (t/a KCS): "Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.". Published status: complete. Published value: Value not published. 5 published lots. Submission deadline not published. See the official notice for participation instructions.

Contracting Authority	Kent County Council (t/a KCS)	Scope & Categories	Not published	Submission Window	complete No deadline published
Submission Gateway	Direct notice route	Legal Basis & Regime	Standard procurement	Estimated Value (exc. VAT)	Not published

Bidder Intelligence · Authority Profile: Kent County Council (t/a KCS)

Market Analytics

View Authority Profile →

Derived from OCDS awards & bid statistics

Published history for Kent County Council (t/a KCS). These figures describe retained records, not a forecast of bids or a measure of buyer bias.

Published-to-award variance

Not availableInsufficient comparable data

Requires at least 5 comparable procedures

Competition Density

20Bids / Report (median)

0.6% of reports have one bid · Mean: 19.2 bids

Supplier ConcentrationLow Concentration

Banner Group LimitedNo concentration estimate available

Payment Terms

Check noticePublished terms

Payment obligations depend on the applicable regime and contract. Consult the official documents.

Coverage: 326 active published awards; 314 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.

Historical Awarded Suppliers in this Category (CPV 30):

Supplier Name	Historic Awards	Attributable Value	Avg. Price Discount
Banner Group Limited	6 wins	Not disclosed	—
The Hira Company Ltd	5 wins	Not disclosed	—
Acco Ltd	4 wins	Not disclosed	—
Helix Trading Limited	4 wins	Not disclosed	—
Sharp Business Systems UK PLC	3 wins	Not disclosed	—

Procedure terms

Contracting AuthorityKent County Council (t/a KCS)	Procedure methodNot published	Procurement categoryNot published
Statuscomplete	Framework / DPSFramework	CompetitionNot published
Above thresholdNot published	Legal basisNot published	Tender period startsNot published
Clarification deadlineNot published	Electronic submissionNot published	Submission languagesNot published
Published27 Apr 2021, 15:05 BST	Last source update27 Apr 2021, 15:05 BST	Recurring procurementNot published
ClassificationOffice and computing machinery, equipment and supplies except furniture and software packages
Delivery area UK
OCIDocds-h6vhtk-02aaaf

What is being bought

Framework Agreement (the Agreement) for the supply and delivery of Multifunctional Devices (MFD) and Managed Print Services (MPS) The contracting authority is purchasing on behalf of other contracting authorities: yes Buckinghamshire County Council Walton street, Aylesbury HP20 1AU Buckinghamshire United Kingdom Hampshire County Council The Castle SO23 8UJ Winchester United Kingdom Hertfordshire County Council County Hall, Pegs Lane, Hertford SG13 8DQ Hertfordshire United Kingdom Kent County council (Via KCS Professional Services) 1 Abbey Wood Road, Kings hill ME19 4YT West Malling United Kingdom Suffolk County Counci/ Endeavour House, 8 Russell Road IP1 2BX Ipswich United Kingdom

What changed

From the official release history

Status changed to complete
27 Apr 2021, 15:05 BST
Official notice release published
27 Apr 2021, 15:05 BST
Buyer information updated
27 Apr 2021, 15:05 BST

Lots and requirements (5)

Published by the contracting authority

Lot 1 · #1
Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)
Status not published
Published valueNot published
Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)
Contract periodNot published
EligibilityNot published
Options / renewalNot published
Lot 2 · #2
Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
Status not published
Published valueNot published
Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
Contract periodNot published
EligibilityNot published
Options / renewalNot published
Lot 3 · #3
Digital Duplicators
Status not published
Published valueNot published
Supply of Digital Duplicators
Contract periodNot published
EligibilityNot published
Options / renewalNot published
Lot 4 · #4
Print Room and Associated Equipment
Status not published
Published valueNot published
Supply of print room and associated equipment
Contract periodNot published
EligibilityNot published
Options / renewalNot published
Lot 5 · #5
Managed Print Service (MPS)
Status not published
Published valueNot published
Provision of managed print services
Contract periodNot published
EligibilityNot published
Options / renewalNot published

Timeline

Procedure published
27 Apr 2021, 15:05 BST
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Award active
Not published · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published
Contract active
Signed 31 Mar 2021, 00:00 BST · Not published

Commercial outcome and competition

Awards

Sharp Business Systems UK PLC
Not published · Not published · active

Ricoh UK Limited
Not published · Not published · active

Annodata Limited
Not published · Not published · active

Konica Minolta Business Solutions (UK) Ltd
Not published · Not published · active

Ricoh UK Limited
Not published · Not published · active

Annodata Limited
Not published · Not published · active

Ricoh UK Limited
Not published · Not published · active

Konica Minolta Business Solutions (UK) Ltd
Not published · Not published · active

Sharp Business Systems UK PLC
Not published · Not published · active

Contracts

Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.
Not published · signed 31 Mar 2021, 00:00 BST · active

Contract
Not published · signed 31 Mar 2021, 00:00 BST · active

Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
Not published · signed 31 Mar 2021, 00:00 BST · active

Digital Duplicators
Not published · signed 31 Mar 2021, 00:00 BST · active

Print Room and Associated Equipment
Not published · signed 31 Mar 2021, 00:00 BST · active

Contract
Not published · signed 31 Mar 2021, 00:00 BST · active

Managed Print Service (MPS)
Not published · signed 31 Mar 2021, 00:00 BST · active

Bid statistics

highestValidBidValue: 10000000

lowestValidBidValue: 0.1

highestValidBidValue: 10000000 (lot 1)

lowestValidBidValue: 0.1 (lot 1)

highestValidBidValue: 10000000 (lot 2)

lowestValidBidValue: 0.1 (lot 2)

highestValidBidValue: 10000000 (lot 3)

lowestValidBidValue: 0.1 (lot 3)

highestValidBidValue: 10000000 (lot 4)

lowestValidBidValue: 0.1 (lot 4)

highestValidBidValue: 10000000 (lot 5)

lowestValidBidValue: 0.1 (lot 5)

Buyer and organisations in this procedure

Kent County Council (t/a KCS)

Contracting authority GB-FTS-836

View buyer profile

Kent County Council (t/a KCS)
buyer
Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YT
[email protected]
+44 1622236697
Annodata Limited
supplier
Kings Langley, UK, WD4 8SE
Commercial Services Kent Ltd
reviewBody
1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT
Konica Minolta Business Solutions (UK) Ltd
supplier
Basildon, UK, SS14 3AR
Ricoh UK Limited
supplier
Northampton, UK, NN4 7YL
Ricoh UK Limited
supplier
Northampton, UK, NN47YL
Sharp Business Systems UK PLC
supplier
East Ardsley, UK, WF3 2EE

Documents (0)

Official links; attachments are not copied

No linked documents are published

Related procedures (0)

No related procedures published

Planning and rationale

Planning budgetNot published

No-engagement rationaleNot published

Procedure rationaleGiven the current situation with COVID-19 and in line with Cabinet office guidance PPN 01/20 (Extending or modifying a contract during its term Regulation 72(1)), PPN 01/21 and PPN 08/20 we are extending extend the Agreement for a further period of one year to a final expiry date of 31st March 2022. The lack of appropriate staff at both supplier and Authority due to either Furlough or COVID related illness would have meant that the Authority would most likely have not received valid bids that represented value to the authorities it represents In addition the Authority has been the subject to a cyber attack that left it without access to systems or documentation. The original award notice was posted in the Official Journal of the European Union ref: 2017/S 132-270938

Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.

Kent County Council (t/a KCS)

Kent County Council (t/a KCS)
buyer

Annodata Limited
supplier

Commercial Services Kent Ltd
reviewBody

Konica Minolta Business Solutions (UK) Ltd
supplier

Ricoh UK Limited
supplier

Ricoh UK Limited
supplier

Sharp Business Systems UK PLC
supplier

Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.

Kent County Council (t/a KCS)

Kent County Council (t/a KCS)buyer

Annodata Limitedsupplier

Commercial Services Kent LtdreviewBody

Konica Minolta Business Solutions (UK) Ltdsupplier

Ricoh UK Limitedsupplier

Ricoh UK Limitedsupplier

Sharp Business Systems UK PLCsupplier

Kent County Council (t/a KCS)
buyer

Annodata Limited
supplier

Commercial Services Kent Ltd
reviewBody

Konica Minolta Business Solutions (UK) Ltd
supplier

Ricoh UK Limited
supplier

Ricoh UK Limited
supplier

Sharp Business Systems UK PLC
supplier