Managed finance services

{
  "id": "005339-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-02-22T15:41:29Z",
  "ocid": "ocds-h6vhtk-035585",
  "buyer": {
    "id": "GB-FTS-131",
    "name": "Foreign Commonwealth and Development Office"
  },
  "awards": [
    {
      "id": "005339-2023-CPG/8256/2022-1",
      "title": "ICT: Service Operations: IDD Managed Financial Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-75879",
          "name": "BAE SYSTEMS APPLIED INTELLIGENCE LIMITED"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "CPG/8256/2022",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are;\n> Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year;\n> Engage contract mgmt and suppliers where invoices do not reconcile;\n> Develop business cases based on the appropriate accounting treatment;\n> Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance;\n> Complete financial accounting returns at Q3 and Q4 for the NAO to audit;\n> Monthly forecast meetings with all budget holders and uploads agreed position;\n> Manage cash requirements and forecasts with the CSC;\n> Work with the fixed asset team on lifeing assets;\n> Manage corporate service external facing KPI. Additional information: The Authority has awarded this agreement under the Negotiated Procedure Without Prior Publication (reg. 32). Prior to award, the Authority issued a Voluntary ex ante transparency notice (2022/S 000-020189).",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "Managed finance services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Provision of managed finance services to the Authority's Information and Digital Directorate.",
    "classification": {
      "id": "66170000",
      "scheme": "CPV",
      "description": "Financial consultancy, financial transaction processing and clearing-house services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The Authority has awarded this contract to the named supplier under regulation 32.2.b.ii having earlier issued a VEAT notice stating its intention to do so.\nThe awarded supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time.\nThe Authority is currently migrating between it's PRISM ERP (xFCO) and ARES(xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts.\nThe Authority therefore considers that competition is absent for technical reasons.\nProvision of the Services following transition will be the subject of a procurement exercise.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-131",
      "name": "Foreign Commonwealth and Development Office",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "countryName": "United Kingdom",
        "streetAddress": "King Charles Street"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Foreign Commonwealth and Development Office"
      },
      "contactPoint": {
        "email": "ict.commercial@fcdo.gov.uk"
      }
    },
    {
      "id": "GB-FTS-75879",
      "name": "BAE SYSTEMS APPLIED INTELLIGENCE LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Guildford",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "01337451",
        "legalName": "BAE SYSTEMS APPLIED INTELLIGENCE LIMITED"
      }
    },
    {
      "id": "GB-FTS-75880",
      "name": "Foreign, Commonwealth & Development Office  London",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Foreign, Commonwealth & Development Office  London"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "005339-2023-CPG/8256/2022-1",
      "title": "ICT: Service Operations: IDD Managed Financial Services",
      "value": {
        "amount": 2851980,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "005339-2023-CPG/8256/2022-1",
      "dateSigned": "2023-02-14T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}

{
  "id": "020189-2022",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2022-07-25T15:33:25+01:00",
  "ocid": "ocds-h6vhtk-035585",
  "buyer": {
    "id": "GB-FTS-131",
    "name": "Foreign Commonwealth and Development Office"
  },
  "awards": [
    {
      "id": "020189-2022-CPG/8256/2022-1",
      "title": "Managed Financial Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-59667",
          "name": "BAE Systems Applied Intelligence Limited"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "hasSubcontracting": true
    }
  ],
  "tender": {
    "id": "CPG/8256/2022",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are; \nReconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year;\nEngage contract mgmt and suppliers where invoices do not reconcile;\nDevelop business cases based on the appropriate accounting treatment;\nRespond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance;\nComplete financial accounting returns at Q3 and Q4 for the NAO to audit;\nMonthly forecast meetings with all budget holders and uploads agreed position;\nManage cash requirements and forecasts with the CSC;\nWork with the fixed asset team on lifeing assets;\nManage corporate service external facing KPI."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "Managed Financial Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate the Authority intends to contract with named supplier for the provision of managed financial servces.",
    "classification": {
      "id": "66170000",
      "scheme": "CPV",
      "description": "Financial consultancy, financial transaction processing and clearing-house services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "The Authority intends to award this contract to the named supplier under regulation 32.2.b.ii.\nThe named supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time.\nThe Authority is currently migrating between it's PRISM ERP (xFCO) and ARES (xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts.\nThe Authority therefore considers that competition is absent for technical reasons and is seeking to award a short term contract that will facilitate an efficient and effective transition from current ERP to the new ERP. If required, provision of the Services following transition will be the subject of a procurement exercise.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-131",
      "name": "Foreign Commonwealth and Development Office",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "countryName": "United Kingdom",
        "streetAddress": "King Charles Street"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Foreign Commonwealth and Development Office"
      },
      "contactPoint": {
        "name": "ICT.Commercial@fcdo.gov.uk",
        "email": "ict.commercial@fcdo.gov.uk"
      }
    },
    {
      "id": "GB-FTS-59667",
      "name": "BAE Systems Applied Intelligence Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Guildford, Surrey",
        "postalCode": "GU2 7RQ",
        "countryName": "United Kingdom",
        "streetAddress": "Surrey Research Park"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "BAE Systems Applied Intelligence Limited"
      }
    },
    {
      "id": "GB-FTS-46142",
      "name": "High Court, Royal Courts of Justice",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "High Court, Royal Courts of Justice"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "020189-2022-CPG/8256/2022-1",
      "title": "Managed Financial Services",
      "value": {
        "amount": 2800000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "020189-2022-CPG/8256/2022-1",
      "dateSigned": "2022-07-15T00:00:00+01:00"
    }
  ],
  "description": "The Authority intends to execute the proposed the proposed agreement with the supplier on 1st September 2022 for a period of  twelve (12) months, with an optional twelve (12) month extension.",
  "initiationType": "tender"
}