Official UK procurement notice
Managed finance services · UK public procurement notice
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionProvision of managed finance services to the Authority's Information and Digital Directorate.
CPV: Financial consultancy, financial transaction processing and clearing-house services
The lotProcurement structure
single lot · no lot value publishedLot #1During a period of transitioning and migrating from the legacy to new Enterprise…Awarded
During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are;
> Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year;
> Engage contract mgmt and suppliers where invoices do not reconcile;
> Develop business cases based on the appropriate accounting treatment;
> Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance;
> Complete financial accounting returns at Q3 and Q4 for the NAO to audit;
> Monthly forecast meetings with all budget holders and uploads agreed position;
> Manage cash requirements and forecasts with the CSC;
> Work with the fixed asset team on lifeing assets;
> Manage corporate service external facing KPI. Additional information: The Authority has awarded this agreement under the Negotiated Procedure Without Prior Publication (reg. 32). Prior to award, the Authority issued a Voluntary ex ante transparency notice (2022/S 000-020189).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2022, 15:33 BST
- Last source update
- 22 Feb 2023, 15:41 GMT
- Authority reference
CPG/8256/2022- FTS notice number
2023/S 000-005339- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035585Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The Authority has awarded this contract to the named supplier under regulation 32.2.b.ii having earlier issued a VEAT notice stating its intention to do so.
The awarded supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time.
The Authority is currently migrating between it's PRISM ERP (xFCO) and ARES(xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts.
The Authority therefore considers that competition is absent for technical reasons.
Provision of the Services following transition will be the subject of a procurement exercise.
Publisher note: The Authority intends to execute the proposed the proposed agreement with the supplier on 1st September 2022 for a period of twelve (12) months, with an optional twelve (12) month extension.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BAE Systems Applied Intelligence LimitedICT: Service Operations: IDD Managed Financial Services | £2,851,980 † | — | Awarded |
| BAE Systems Applied Intelligence LimitedManaged Financial ServicesSubcontracting: declared | £2,800,000 †same award published again · counted once | — | Awarded |
Contracts
ICT: Service Operations: IDD Managed Financial Services · BAE Systems Applied Intelligence Limited
- Signed
- 14 Feb 2023
- Value
- £2,851,980
- Status
- active
Managed Financial Services · BAE Systems Applied Intelligence Limited
- Signed
- 15 Jul 2022
- Value
- £2,800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Foreign, Commonwealth & Development Office LondonReview body
- High Court, Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- BAE SYSTEMS APPLIED INTELLIGENCE LIMITEDAwarded supplier
- BAE Systems Applied Intelligence LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.