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Official procurement procedure

Fleet Sustainability and Compliance - Vehicle Maintenance and Repair

No classification published
Location not published
Official notice
Published value
£480,000
Submission deadline 11 May 2026, 15:00 BST
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Southend-on-Sea City Council: "Fleet Sustainability and Compliance - Vehicle Maintenance and Repair". Published status: complete. Published value: £480,000. 3 published lots. Recorded submission deadline: 11 May 2026, 15:00 BST. See the official notice for participation instructions.
Contracting AuthoritySouthend-on-Sea City CouncilScope & CategoriesNot publishedSubmission Window
Closed
11 May 2026, 15:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£480,000
Bidder Intelligence · Authority Profile: Southend-on-Sea City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Southend-on-Sea City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.4Bids / Report
10% of reports have one bid
Supplier ConcentrationModerate Concentration
VOLUNTEERING MATTERSTop vendor: 42.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 138 active published awards; 10 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
VOLUNTEERING MATTERS1 win£153,076
PELL FRISCHMANN CONSULTANTS LIMITED1 win£110,000
HOME GROUP LIMITED1 win£51,259
JEREMY BENN ASSOCIATES LIMITED1 win£29,500
UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)1 win£14,880
Procedure terms
Contracting AuthoritySouthend-on-Sea City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published8 Jul 2026, 16:35 BST
Last source update8 Jul 2026, 16:35 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-068263
What is being bought
Southend-on-Sea City Council (SCC) is seeking to award a contract to three (3) Suppliers to provide SCC with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Suppliers required to meet the standards, responsibilities, and operational requirements set out in this specification. The requirements have been split into three (3) Lots; further information is set out below; Lot 1 Fleet Vehicle Routine Scheduled Maintenance Lot 2 Reactive Maintenance & Repairs Lot 3 Mobile Tyres Repairs & Replacement Local Government Reform and Re-organisation: The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.
What changed
From the official release history
  1. tender value changed
    8 Jul 2026, 16:35 BST
  2. Status changed to complete
    8 Jul 2026, 16:35 BST
  3. Official notice release published
    8 Jul 2026, 16:35 BST
  4. Submission deadline changed to published date
    8 Jul 2026, 16:35 BST
  5. tender value changed
    14 Apr 2026, 17:17 BST
  6. Status changed to active
    14 Apr 2026, 17:17 BST
  7. Official notice release published
    14 Apr 2026, 17:17 BST
  8. Submission deadline changed to 11 May 2026, 15:00 BST
    14 Apr 2026, 17:17 BST
  9. Buyer information updated
    14 Apr 2026, 17:17 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    8 Jul 2026, 16:35 BST
  2. Submission deadline
    11 May 2026, 15:00 BST
  3. Award pending
    8 Jul 2026, 00:00 BST · £342,418
  4. Award pending
    8 Jul 2026, 00:00 BST · £376,612
  5. Award active
    8 Jul 2026, 00:00 BST · £14,880
Commercial outcome and competition
Awards
FAIRWAY MOTORS (SOUTHEND) LIMITED
£342,418 · 8 Jul 2026, 00:00 BST · pending
PLANTEXPAND LIMITED
£376,612 · 8 Jul 2026, 00:00 BST · pending
UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)
£14,880 · 8 Jul 2026, 00:00 BST · active
ContractsNo contract published
Bid statistics
bids: 5 (lot 1)
finalStageBids: 3 (lot 1)
smeFinalStageBids: 3 (lot 1)
vcseFinalStageBids: 0 (lot 1)
bids: 3 (lot 2)
finalStageBids: 2 (lot 2)
smeFinalStageBids: 2 (lot 2)
vcseFinalStageBids: 0 (lot 2)
bids: 3 (lot 3)
finalStageBids: 2 (lot 3)
smeFinalStageBids: 1 (lot 3)
vcseFinalStageBids: 0 (lot 3)
Buyer and organisations in this procedure

Southend-on-Sea City Council

Contracting authority GB-PPON-PJDT-6566-GZNX
View buyer profile

  • Southend-on-Sea City Council
    buyer

    GB-PPON: PJDT-6566-GZNX
    Civic Centre, Victoria Avenue, Southend On Sea, Essex, Southend-on-Sea, UKH31, SS2 6FA, GB
    procurementops@southend.gov.uk

  • FAIRWAY MOTORS (SOUTHEND) LIMITED
    supplier

    GB-COH: 05297446 · GB-PPON: PWLZ-3511-LLNL
    7 - 8 Britannia Business Park, Southend On Sea, UKH31, SS2 6GE, GB
    FAIRWAYMTRSLTD@OUTLOOK.COM

  • PLANTEXPAND LIMITED
    supplier

    GB-COH: 02194749 · GB-PPON: PWQP-9821-GZWN
    C/O Aspreys Accountants Ltd, No.5 The Heights, Weybridge, UKJ25, KT13 0NY, GB
    dan.dickinson@plantexpand.com

  • UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)
    supplier

    GB-COH: 00278970 · GB-PPON: PMXZ-6629-YNZV
    Icknield Street Drive, Redditch, UKG12, B98 0DE, GB
    Jameswhitney@lodgetyre.com
Award and contract changes
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published