Winter Maintenance Assistance Service Framework Agreement

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  "parties": [
    {
      "id": "GB-FTS-3123",
      "name": "Scottish Borders Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM91",
        "locality": "Newtown St Boswells",
        "postalCode": "TD6 0SA",
        "countryName": "United Kingdom",
        "streetAddress": "Council Headquarters"
      },
      "details": {
        "url": "http://www.scotborders.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394"
      },
      "identifier": {
        "legalName": "Scottish Borders Council"
      },
      "contactPoint": {
        "name": "Procurement",
        "email": "procurement@scotborders.gov.uk",
        "telephone": "+44 1835824000"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "022726-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-07-22T16:11:08+01:00",
  "ocid": "ocds-h6vhtk-04836b",
  "buyer": {
    "id": "GB-FTS-3123",
    "name": "Scottish Borders Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000771956"
    }
  ],
  "tender": {
    "id": "1001298",
    "lots": [
      {
        "id": "2",
        "title": "Lot 2 - Provision of Planned Winter Service Treatments on Priority Carriageway Routes (am/pm)",
        "status": "active",
        "renewal": {
          "description": "The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Lot 3 - Assistance with Snow clearance on depot routes in conjunction with council vehicles (Snow Plan)",
        "status": "active",
        "renewal": {
          "description": "The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Lot 4 - Assistance with Miscellaneous Winter Related Activities on Roads & Footways and other Council locations",
        "status": "active",
        "renewal": {
          "description": "The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "5",
        "title": "Lot 5 - Provision of planned winter Treatments at Jedburgh Campus",
        "status": "active",
        "renewal": {
          "description": "The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "Lot 1 - Planned Treatments on Priority Footway Routes",
        "status": "active",
        "renewal": {
          "description": "The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "30"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM91"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM91"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKM91"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryAddresses": [
          {
            "region": "UKM91"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM91"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          }
        ]
      }
    ],
    "title": "Winter Maintenance Assistance Service Framework Agreement",
    "value": {
      "amount": 2400000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2024-08-26T13:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "Summer 2028"
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "Not applicable- framework duration including optional extensions is 4-years.",
        "maximumParticipants": 5
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2024-08-26T13:00:00+01:00"
    },
    "description": "Scottish Borders Council is seeking third party contractors to provide winter maintenance assistance to cover legislative requirements during winter periods should there be insufficient in-house capacity.",
    "tenderPeriod": {
      "endDate": "2024-08-26T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "Performance of the Contract will be monitored against six  major Key Performance Indicators (KPIs), these are specified in more detail within the Performance Management Plan attached with this ITT.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "reviewDetails": "The contracting authorities will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015 No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Framework Agreement award being published on the Find a Tender Service (FTS) or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within six months from the date on which the contract was entered into.",
    "classification": {
      "id": "90620000",
      "scheme": "CPV",
      "description": "Snow-clearing services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2024-11-25T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "The bidder is enrolled in the relevant professional registers kept in its country of establishment.\nThe bidder is enrolled in the relevant trade registers kept in its country of establishment.\nIf the relevant documentation is available electronically, the bidder should state:\nThe web address\nThe issuing authority or body\nThe precise reference of the documentation"
        },
        {
          "type": "economic",
          "minimum": "Insurances minimum levels required:\nEmployers (Compulsory) Liability GBP 5 million\nPublic Liability GBP 10 million\nMotor GBP 5 million",
          "appliesTo": [
            "supplier"
          ],
          "description": "Credit Safe check:\nPrior to awarding contractors will be subject to a Credit Safe check to assess economic financial standing. The contractor will be required to co-operate with the Council and may be asked to provide copies of their last 2 financial audited accounts to assist with this process if they are regarded high risk.\nInsurances:\nThe bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below."
        },
        {
          "type": "technical",
          "minimum": "Class C licence or Class C1 required; with regards to lot 1 only Class 1 + E licence required.\nCertification to operate any plant or vehicles they will be responsible for. Gritters require to be supplied with a valid calibration certificate.\nAll vehicles should have legal certifications such as MOT, Servicing and Road Tax.\nHealth and Safety Procedures: Minimum level(s) of standards required: Organisations with less than five employees are not required by law to have a documented policy statement. The need to reduce documentary requirements on micro businesses in particular will be taken into account by buyers and the evaluation panel. Method statements and risk assessments for risks likely to be associated with carrying out this type of work including their current major incident controls for example a pandemic.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Educational and professional qualifications:\nRelevant qualifications, licences and training held by drivers/operators.\nHealth and Safety procedures: A documented health and safety policy or where applicable (less than 5 employees, self-employed etc.) provide a statement of Health and Safety Intent and similarly, where recorded, provide examples of risk assessments likely to be associated with carrying out this type of work (3 minimum).\nThese should include safety of staff and others, members of the public, operation of vehicles, plant and equipment and include their current major incident controls for example a pandemic."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3123",
      "name": "Scottish Borders Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM91",
        "locality": "Newtown St Boswells",
        "postalCode": "TD6 0SA",
        "countryName": "United Kingdom",
        "streetAddress": "Council Headquarters"
      },
      "details": {
        "url": "http://www.scotborders.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Borders Council"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "name": "Procurement",
        "email": "procurement@scotborders.gov.uk",
        "telephone": "+44 1835824000"
      }
    },
    {
      "id": "GB-FTS-23221",
      "name": "Jedburgh Sherriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Jedburgh",
        "postalCode": "TD8 6AR",
        "countryName": "United Kingdom",
        "streetAddress": "Castlegate"
      },
      "details": {
        "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/jedburgh-sheriff-court-and-justice-of-the-peace-court"
      },
      "identifier": {
        "legalName": "Jedburgh Sherriff Court and Justice of the Peace Court"
      },
      "contactPoint": {
        "email": "jedburgh@scotcourts.gov.uk",
        "telephone": "+44 1835863231"
      }
    }
  ],
  "language": "en",
  "description": "Please note bidders who intend to tender should contact procurement@scotborders.gov.uk to obtain Appendix B- Carriageway Gritting Routes 2024 as file size exceeded upload limit on PCS.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=771956.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits will only be requested when the total collective spend with an individual contractor exceeds GBP 50,000 over the term of this framework, they will be required to provide evidence of community benefits being delivered to the local community.\nBidders are required to complete the Community Benefit Delivery Plan stating their proposed plan and return as part of their tender submission.\n(SC Ref:771956)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=771956",
  "initiationType": "tender"
}