Holiday Activities and Food programme (HAF) - District Leads

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    "title": "Holiday Activities and Food programme (HAF) - District Leads",
    "status": "complete",
    "legalBasis": {
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "specialRegime": [
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    "procurementMethodDetails": "Open procedure"
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        "country": "GB",
        "locality": "Gloucester",
        "postalCode": "GL1 2TG",
        "countryName": "United Kingdom",
        "streetAddress": "Shire Hall, Westgate Street"
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        "scheme": "GB-PPON"
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      "contactPoint": {
        "email": "cdpactivitylog@gloucestershire.gov.uk"
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      "id": "GB-PPON-PYYL-2725-ZJVP",
      "name": "Cheltenham Borough Council",
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      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Cheltenham",
        "postalCode": "GL50 9SA",
        "countryName": "United Kingdom",
        "streetAddress": "Municipal Offices, Promenade"
      },
      "details": {
        "url": "https://www.cheltenham.gov.uk/",
        "vcse": false,
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        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@publicagroup.uk"
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    {
      "id": "GB-COH-05794369",
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        "country": "GB",
        "locality": "Dursley",
        "postalCode": "GL11 4PD",
        "countryName": "United Kingdom",
        "streetAddress": "18 Second Avenue"
      },
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        "locality": "Cinderford",
        "postalCode": "GL14 2AB",
        "countryName": "United Kingdom",
        "streetAddress": "Rheola House Belle Vue Centre"
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        "id": "07557852",
        "scheme": "GB-COH"
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      "contactPoint": {
        "email": "projects@fvaf.org.uk"
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      "additionalIdentifiers": [
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        "postalCode": "GL4 6UW",
        "countryName": "United Kingdom",
        "streetAddress": "The Communal Building Dickens Close"
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        "country": "GB",
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        "postalCode": "GL5 4UB",
        "countryName": "United Kingdom",
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      "address": {
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        "country": "GB",
        "locality": "Berkeley Green",
        "postalCode": "GL13 9FB",
        "countryName": "United Kingdom",
        "streetAddress": "Ground Floor Building C11, Gloucestershire Science And Technology Park"
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  "language": "en",
  "initiationType": "tender"
}

{
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  "date": "2026-01-21T16:52:03Z",
  "ocid": "ocds-h6vhtk-060096",
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        "title": "Cheltenham",
        "value": {
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        },
        "status": "active",
        "description": "The Cheltenham District Lead will be responsible for organising the Holiday Activity and Food (HAF) programme in their respective district. This includes;\nOrganise and sub-contract an array of activity providers to form the holiday programme that adheres to the DfE's requirements and meets targets as set out by the Council\nCreating and following a communications schedule throughout the year to engage families, children and young people, professionals, and schools about the HAF programme.\nWorking with the Council, other district leads and relevant stakeholders to stay up to date on information about the programme and any emerging local needs.\nForm a focus group to feature the voice of the young person to inform plans for HAF in their respective district.\nA full list of requirements can be found on the role specification.",
        "suitability": {
          "sme": true,
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              "name": "Quality",
              "type": "quality",
              "numbers": [
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                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      },
      {
        "id": "2",
        "title": "Cotswolds",
        "value": {
          "currency": "GBP",
          "amountGross": 124432
        },
        "status": "active",
        "description": "The Cotswolds District Lead will be responsible for organising the Holiday Activity and Food (HAF) programme in their respective district. This includes;\nOrganise and sub-contract an array of activity providers to form the holiday programme that adheres to the DfE's requirements and meets targets as set out by the Council\nCreating and following a communications schedule throughout the year to engage families, children and young people, professionals, and schools about the HAF programme.\nWorking with the Council, other district leads and relevant stakeholders to stay up to date on information about the programme and any emerging local needs.\nForm a focus group to feature the voice of the young person to inform plans for HAF in their respective district.\nA full list of requirements can be found on the role specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
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                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      },
      {
        "id": "3",
        "title": "Forest of Dean",
        "value": {
          "currency": "GBP",
          "amountGross": 179888
        },
        "status": "active",
        "description": "The Forest of Dean District Lead will be responsible for organising the Holiday Activity and Food (HAF) programme in their respective district. This includes;\nOrganise and sub-contract an array of activity providers to form the holiday programme that adheres to the DfE's requirements and meets targets as set out by the Council\nCreating and following a communications schedule throughout the year to engage families, children and young people, professionals, and schools about the HAF programme.\nWorking with the Council, other district leads and relevant stakeholders to stay up to date on information about the programme and any emerging local needs.\nForm a focus group to feature the voice of the young person to inform plans for HAF in their respective district.\nA full list of requirements can be found on the role specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      },
      {
        "id": "4",
        "title": "Gloucester City",
        "value": {
          "currency": "GBP",
          "amountGross": 308129
        },
        "status": "active",
        "description": "The Gloucester City District Lead will be responsible for organising the Holiday Activity and Food (HAF) programme in their respective district. This includes;\nOrganise and sub-contract an array of activity providers to form the holiday programme that adheres to the DfE's requirements and meets targets as set out by the Council\nCreating and following a communications schedule throughout the year to engage families, children and young people, professionals, and schools about the HAF programme.\nWorking with the Council, other district leads and relevant stakeholders to stay up to date on information about the programme and any emerging local needs.\nForm a focus group to feature the voice of the young person to inform plans for HAF in their respective district.\nA full list of requirements can be found on the role specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      },
      {
        "id": "5",
        "title": "Stroud",
        "value": {
          "currency": "GBP",
          "amountGross": 186821
        },
        "status": "active",
        "description": "The Stroud District Lead will be responsible for organising the Holiday Activity and Food (HAF) programme in their respective district. This includes;\nOrganise and sub-contract an array of activity providers to form the holiday programme that adheres to the DfE's requirements and meets targets as set out by the Council\nCreating and following a communications schedule throughout the year to engage families, children and young people, professionals, and schools about the HAF programme.\nWorking with the Council, other district leads and relevant stakeholders to stay up to date on information about the programme and any emerging local needs.\nForm a focus group to feature the voice of the young person to inform plans for HAF in their respective district.\nA full list of requirements can be found on the role specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      },
      {
        "id": "6",
        "title": "Tewkesbury",
        "value": {
          "currency": "GBP",
          "amountGross": 172957
        },
        "status": "active",
        "description": "The Tewkesbury District Lead will be responsible for organising the Holiday Activity and Food (HAF) programme in their respective district. This includes;\nOrganise and sub-contract an array of activity providers to form the holiday programme that adheres to the DfE's requirements and meets targets as set out by the Council\nCreating and following a communications schedule throughout the year to engage families, children and young people, professionals, and schools about the HAF programme.\nWorking with the Council, other district leads and relevant stakeholders to stay up to date on information about the programme and any emerging local needs.\nForm a focus group to feature the voice of the young person to inform plans for HAF in their respective district.\nA full list of requirements can be found on the role specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK13",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      },
      {
        "id": "6",
        "relatedLot": "6",
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      }
    ],
    "title": "Gloucestershire Holiday Activity and Food Programme (HAF) - District Leads",
    "value": {
      "currency": "GBP",
      "amountGross": 1176378
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "005498-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/005498-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-01-21T16:52:03Z"
      }
    ],
    "procedure": {
      "isAccelerated": true,
      "acceleratedRationale": "Light touch contract"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "maximumLotsAwardedPerSupplier": 1
    },
    "awardPeriod": {
      "endDate": "2026-03-02T23:59:59Z"
    },
    "description": "The Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods.\nSix District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.\nWe expect potential providers to meet a number of minimum standards; these are detailed in the ITT. We advise all interested providers to read the entire ITT and all documents referenced or linked to within the ITT carefully, to inform themselves about the opportunity and whether they would be interested in submitting a response.",
    "tenderPeriod": {
      "endDate": "2026-02-06T12:00:00Z"
    },
    "enquiryPeriod": {
      "endDate": "2026-01-28T23:59:59Z"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.supplyingthesouthwest.org",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PZHT-7473-ZVPN",
      "name": "Gloucestershire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Gloucester",
        "postalCode": "GL1 2TG",
        "countryName": "United Kingdom",
        "streetAddress": "Shire Hall, Westgate Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZHT-7473-ZVPN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "lee.okoroafo@gloucestershire.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "000909-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-07T09:32:41Z",
  "ocid": "ocds-h6vhtk-060096",
  "buyer": {
    "id": "GB-PPON-PZHT-7473-ZVPN",
    "name": "Gloucestershire County Council"
  },
  "tender": {
    "id": "DN801102",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK13",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          },
          {
            "id": "98000000",
            "scheme": "CPV",
            "description": "Other community, social and personal services"
          }
        ]
      }
    ],
    "title": "Holiday Activities and Food programme (HAF) - District Leads",
    "value": {
      "amount": 1176377,
      "currency": "GBP",
      "amountGross": 1411652
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This is an advertisement for Pre market Engagement for the following:\nProcurement of 6 District Leads to manage the delivery periods of the HAF programme.\nThe Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods.",
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PZHT-7473-ZVPN",
      "name": "Gloucestershire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Gloucester",
        "postalCode": "GL1 2TG",
        "countryName": "United Kingdom",
        "streetAddress": "Shire Hall, Westgate Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZHT-7473-ZVPN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Paige.Harris@gloucestershire.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "000909-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/000909-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-07T09:32:41Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-01-13T23:59:59Z",
        "description": "Gloucestershire County Council invites providers to participate in pre-market engagement for the District Leads for the Holidays, Activities and Food (HAF) Programme 2026-2027.\nThe HAF Programme is a national initiative funded by the Department for Education, designed to support children and young people eligible for benefits-related free school meals. It provides access to enriching activities and healthy meals during school holidays, helping to reduce holiday hunger and promote wellbeing.\nWe will be hosting two virtual information sessions to introduce the updated programme and outline opportunities for involvement:\n• Monday, 12 January 2026 at 10:00-11:00 AM\n• Tuesday, 13 January 2026 at 3:00-4:00 PM\nDuring these sessions, the Gloucestershire HAF team will:\n• Present the new 2026-2027 HAF Programme specification\n• Explain the application process for key roles:\no District Lead\no Community Connector\no SEND Provider\nFollowing the presentation, there will be an opportunity for questions and discussion regarding the programme and application process.\nFull details on how to dial in will be provided, any supplier wishing to attend should respond to this notice through ProContract or please contact:\nPaige.Harris@gloucestershire.gov.uk"
      }
    ]
  },
  "initiationType": "tender"
}