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EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

System and support services
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: the Education Authority: "EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting Authoritythe Education AuthorityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: the Education Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for the Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2.4Bids / Report
50% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 22 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authoritythe Education Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published27 Aug 2026, 15:58 BST
Last source update27 Aug 2026, 15:58 BST
Recurring procurementNot published
ClassificationSystem and support services
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-06edef
What is being bought
Provision of a fully integrated Finance and HR/Payroll system for the Education Authority
What changed
From the official release history
  1. Status changed to complete
    27 Aug 2026, 15:58 BST
  2. Official notice release published
    27 Aug 2026, 15:58 BST
  3. Buyer information updated
    27 Aug 2026, 15:58 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Eduction Additional information: This modification is required to increase the overall contract value by £15m (i.e. 50% of the original published contract value). This value will cover the continued service provision for the full and remaining 5 year contract extension option that is already built into the contract. The contract would then expire on 31 March 2032. Replacing the current EA One system will require a significant lead in time to manage its design, procurement, implementation and for the replacement solution to become business as usual. The EA has commenced work through the EnAble Programme to replace the current system with current timelines working towards an implementation timeline of 2032. The current solution continues to perform and deliver within the KPI's of the contract and is sustainable for the foreseeable future up to March 2032. The 5 year extension term delivers the most financially prudent solution which establishes upfront a 5 year term and minimises financial risk. The extension provides continuity of service and certainty for EA during a period where significant resource and focus will be on the programme of work to replace and transition to the new solution.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    27 Aug 2026, 15:58 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 30 Nov 2015, 00:00 GMT · £55,401,666
Commercial outcome and competition
Awards
Fujitsu Services Limited
Not published · Not published · active
Contracts
INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL
£55,401,666 · signed 30 Nov 2015, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

the Education Authority

Contracting authority GB-FTS-116632
View buyer profile

  • the Education Authority
    buyer

    40 Academy Street, Belfast, UKN06, BT12NQ
    ict.procure@eani.org.uk

  • Fujitsu Services Limited
    supplier

    GB-COH: 00096056
    Bracknell, UK

  • The UK does not currently have any such bodies with responsibilities for appea/mediation procedures
    reviewBody

    Belfast
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleRegulation 72(1)(b) applies to this particular contract modification. The Regulations states: 72.- (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: - (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor- (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract; This modification is for additional contract value to be added to the overall contract value to cover the full extension period of 5 years. The contracted services with Fujitsu will continue as is for that period. A change of contractor to deliver these critical services and manage the system would cause significant inconvenience. The system provided by Fujitsu has been significantly customised and for economic and technical reasons a change of contractor would cause significant inconvenience to EA. To manage and procure the replacement of such a critical solution will take a considerable period of time. That process has commenced under the EnAble Programme. This 5 year contract extension should provide sufficient time to manage this transformational programme.