In-Service Support of a Dosimetry Data Management System (DDMS)

{
  "id": "015140-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-07-01T22:45:02+01:00",
  "ocid": "ocds-h6vhtk-02c298",
  "buyer": {
    "id": "GB-FTS-21262",
    "name": "Ministry of Defence"
  },
  "tender": {
    "id": "CBRN/00280",
    "items": [
      {
        "id": "0",
        "deliveryAddresses": [
          {
            "region": "UKK1"
          }
        ]
      }
    ],
    "title": "In-Service Support of a Dosimetry Data Management System (DDMS)",
    "status": "active",
    "options": {
      "period": {
        "durationInDays": 1620
      },
      "description": "Continued In Service Support of the DDMS during the following periods:\n1.\t01 March 2027 to 28 February 2028\n2.\t01 March 2028 to 28 February 2029"
    },
    "hasOptions": true,
    "hasRenewal": true,
    "legalBasis": {
      "id": "32009L0081",
      "scheme": "CELEX"
    },
    "milestones": [
      {
        "id": "1",
        "type": "securityClearanceDeadline",
        "dueDate": "2022-03-01"
      }
    ],
    "recurrence": {
      "description": "Continued support."
    },
    "description": "In Service Support of the current Royal Navy Dosimetry Data Management System (DDMS), this will be utilised in two primary areas: (1) On-board Nuclear-powered Submarines and (2) Within the Naval Nuclear Propulsion Programme (NNPP) support sites. \n       \nThe exposure of personnel to ionising radiation poses a significant health risk. Therefore, in accordance with IRR2017 and MoD policy, there is an enduring requirement to monitor and control ionising radiation exposure of staff working within the NNPP.  The NNPP includes nuclear submarine operations at sea and alongside.  To comply with this policy and with IRR2017, suitable dosimetry measurement equipment and a data management framework needs to be in place to ensure that radiation exposure risks to individuals are kept As Low as Reasonably Practicable (ALARP).   \nThis system is currently in use at Her Majesty’s Naval Base Clyde (HMNB Clyde) and on-board the fleet of Nuclear-powered Submarines.   \nIt is noted that this procurement is exempt from the Defence and Security Public Contract Regulations (DSPCR) 2011, on grounds of National Security under Regulation 7(1)(a) of the DSPCR in conjunction with Regulation 6(3A). Elements of this project require specific personnel from a potential supplier, and/or agents in the Supply Chain, to be residents of the UK or Gibraltar, with appropriate Personal Security. Although the procurement will be managed using the principles of DSPCR 2011. \nThe potential Supplier also needs to hold, or be willing to obtain, List X status prior to contract award. \nThe current system has been in service since 2016 and is in the process of being upgrade, the new DDMS is due to be accepted into Service during the first quarter of 2022 and this contract is expected to include the transition of the upgraded equipment.  This will be detailed in the Invitation to Tender documents, following completion of the Supplier Selection exercise (via a Pre-Qualification Questionnaire)  \nThe Original Equipment Manufacturer (OEM) for the current and upgraded DDMS (IT hardware and software) is Mirion Group Ltd and a Software Agreement will be required with Mirion within the initial 6 months of the contract. \nThe Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Very low (Ref No: RAR-GFVY72BG). \nLink to DPPQ - https://www.contracts.mod.uk/go/29267061017A5D4C1CEB Quantity or scope: The Dosimetry Data Management System (DDMS) includes:\n1.   A software package that has the capability to be hosted in both a stand-alone and a networked environment with the ability to report and analyse doses received by system users to ensure compliance with IRR2017. \n2.   A system that enables active day to day dose management, but will not be the legal record of dose.\n3.   A system capable of importing historical records from current and past systems and the approved dosimetry record system, for current users. \n4.   Active Dosimeters capable of recording exposure to ionising radiation which can be exported into the software application. \n5.   Hardware capable of extracting data from Dosimeters and transferring it to the software package. It is anticipated that this hardware will enable self-issue of dosimeters to users. \n6.   IT hardware required to fulfil its function. \nThe new Contract will continue DDMS support for 5 years, providing cover from 01 March 2022 to 28 February 2029, including two option years.  The contract shall include the following activities:\na)       Maintain an acceptable software package that has the capability to be hosted in both a stand-alone and a networked environment to record and manage Ironising Radiation doses on an individual, task and location basis.\nb)       Support hardware capable of extracting data from Dosimeters and transferring it to the software package. Some of the hardware will enable self-issue of dosimeters to users. \nc)       Possess the relevant IT hardware required to support the in-service equipment. \nd)       Conduct In-service support activities to ensure availability of the full DDMS system.\ne)       Demonstrate sound Project Management knowledge and understanding to support the contract.\nf)        Manage the tasking process for additional In-service activities related to DDMS. \ng)       Ability to purchase additional DDMS equipment or spares through the contractor to meet evolving business requirements.\nh)       Provide Training and updated documentation to support the DDMS system.\ni)        Able to meet the security requirements to support the DDMS – Secret UK Eyes Only.",
    "secondStage": {
      "invitationDate": "2021-10-29T00:00:00+01:00",
      "maximumCandidates": 6,
      "minimumCandidates": 3,
      "successiveReduction": true
    },
    "tenderPeriod": {
      "endDate": "2021-07-30T12:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "This will be specified in the ITT/ITN.",
      "tendererLegalForm": "This will be specified in the ITT/ITN."
    },
    "hasRecurrence": true,
    "classification": {
      "id": "71356300",
      "scheme": "CPV",
      "description": "Technical support services"
    },
    "contractPeriod": {
      "endDate": "2027-02-28T23:59:59Z",
      "startDate": "2022-03-01T00:00:00Z"
    },
    "subcontracting": {
      "description": "The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed. The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract. The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in part 7 of the DSPCR 2011. The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified."
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "variantPolicy": "notAllowed",
      "depositsGuarantees": "This will be specified in the ITT/ITN."
    },
    "submissionMethod": [
      "written"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Suppliers Instructions How to Express Interest in this Tender:\n1. Register your company on the eSourcing portal (this is only required once)\n- Browse to the eSourcing Portal\n- Click the “Click here to register” link\n- Accept the terms and conditions and click “continue”\n- Enter your correct business and user details\n- Note the username you chose and click “Save” when complete\n- You will shortly receive an email with your unique password (please keep this secure)\n2. Express an Interest in the tender\n- Login to the portal with the username/password\n- Click the \"PQQs Open to All Suppliers\" link. (These are Pre-Qualification Questionnaires open to any registered supplier)\n- Click on the relevant PQQ to access the content.\n- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. \n- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)\n- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box \n3. Responding to the tender\n- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)\n- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification\n- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ \n- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)\nIf you require any further assistance please consult the online help, or contact the eTendering help desk."
        },
        {
          "type": "suitability",
          "appliesTo": [
            "subcontractor"
          ],
          "description": "Suppliers Instructions How to Express Interest in this Tender:\n1. Register your company on the eSourcing portal (this is only required once)\n- Browse to the eSourcing Portal\n- Click the “Click here to register” link\n- Accept the terms and conditions and click “continue”\n- Enter your correct business and user details\n- Note the username you chose and click “Save” when complete\n- You will shortly receive an email with your unique password (please keep this secure)\n2. Express an Interest in the tender\n- Login to the portal with the username/password\n- Click the \"PQQs Open to All Suppliers\" link. (These are Pre-Qualification Questionnaires open to any registered supplier)\n- Click on the relevant PQQ to access the content.\n- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. \n- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)\n- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box \n3. Responding to the tender\n- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)\n- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification\n- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ \n- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)\nIf you require any further assistance please consult the online help, or contact the eTendering help desk."
        },
        {
          "type": "economic",
          "minimum": "This will be specified in the ITT/ITN.",
          "appliesTo": [
            "supplier"
          ],
          "description": "This will be specified in the ITT/ITN."
        },
        {
          "type": "economic",
          "minimum": "This will be specified in the ITT/ITN.",
          "appliesTo": [
            "subcontractor"
          ],
          "description": "This will be specified in the ITT/ITN."
        },
        {
          "type": "technical",
          "minimum": "This will be specified in the ITT/ITN.",
          "appliesTo": [
            "supplier"
          ],
          "description": "This will be specified in the ITT/ITN."
        },
        {
          "type": "technical",
          "minimum": "This will be specified in the ITT/ITN.",
          "appliesTo": [
            "subcontractor"
          ],
          "description": "This will be specified in the ITT/ITN."
        },
        {
          "type": "technical",
          "description": "This will be specified in the ITT/ITN."
        }
      ],
      "description": "Interested suppliers are required to complete the Pre-Qualification Questionnaire (PQQ) to provide the Authority with information to evaluate the supplier’s capacity and capability against the selection criteria.  \nThe Authority will use the PQQ response to create a shortlist of tenderers who:  \n(1) are eligible to participate;  \n(2) fulfil any minimum economic, financial, professional and technical standards; and  \n(3) best meet in terms of capacity and capability the selection criteria set out in the PQQ. \n\n              \nFull details of the method for choosing the tenderers will be set out in the PQQ and the supporting document providing notes and instructions for Potential Suppliers.   Suppliers must read through this set of instructions and follow the process to respond to this opportunity."
    },
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated",
    "additionalClassifications": [
      {
        "id": "35113200",
        "scheme": "CPV",
        "description": "Nuclear, biological, chemical and radiological protection equipment"
      },
      {
        "id": "38547000",
        "scheme": "CPV",
        "description": "Dosimetry system"
      },
      {
        "id": "3",
        "scheme": "TED_SERVICE_CATEGORY_DEFENCE",
        "description": "Defence services, military defence services and civil defence services"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-21262",
      "name": "Ministry of Defence",
      "roles": [
        "buyer"
      ],
      "address": {
        "locality": "Bristol",
        "countryName": "United Kingdom",
        "streetAddress": "MOD Abbey Wood"
      },
      "identifier": {
        "legalName": "Ministry of Defence"
      },
      "contactPoint": {
        "name": "Attn: Karen Wilson",
        "email": "Karen.WIlson371@mod.gov.uk"
      }
    },
    {
      "id": "GB-FTS-21263",
      "name": "MINISTRY OF DEFENCE",
      "roles": [
        "reviewBody",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "MINISTRY OF DEFENCE"
      }
    }
  ],
  "language": "en",
  "description": "The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.\nElectronic Trading\nPotential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverable's under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.",
  "initiationType": "tender"
}