Housing Benefit Subsidy Service

To provide service which demonstrates the below a) Subsidy Maximisation • Guidance on the processes which need to be run to enable the claim to be submitted. • Guidance upon the work required following the production of the reports produced (i.e. where intervention is required by assessment staff). • Reconciliation of I-World subsidy reports. • Investigation and resolution of I-World subsidy discrepancies. • Reconciliation of I-World posting reports to feeder systems and the General Ledger. • Reconciliation of cancelled and out of date cheques to ensure they are reflected correctly within the final claim. • Ensure the correct allocation of manual adjustments to the appropriate cells within the final claim form. • Variance analysis to previous year's audited claim and investigation of major variances. • Sampling of values within subsidy to identify any anomalies. • Assist with the audit and resolve any queries which may arise with a view to protecting the Authorities subsidy position. • Working with the service to improve quality going forward • Assistance with Finance Service to ensure required subsidy related and other government returns are accurately submitted in a timely manner • Assistance with compilation of reporting data to Senior Managers and members b) Audit Testing • Performing initial testing and 40+ and any other further testing for the Final Grant Claim, for sample re-performance by the designated External Auditors • Management of and co-ordination with audit staff - internal and external • Provision of in-year data analysis and statistical information around benefit entitlements, payments, overpayments, recoveries and quality issues (errors), as relevant, to inform management decisions and action around Service performance improvements. • In year service-related audit testing, housekeeping reporting/ management and correction work • Facilitation of internal auditors in managing planned audits c) Subsidy Financial Services: • Weekly reviewing of audit trails • Weekly review of Sub030 subsidy report & completion of reconciliation • Weekly update from Sub030 Report of cell values for overpayments • Weekly review of subsidy risk cells • Annual compilation of 1st advance claim, for review & sign off • Annual compilation of 2nd advance claim, for review & sign off • Annual compilation of pre-audit year-end final claim for review and sign off • Assist annually in the audit process of the final claim, including initial and subsequent testing for audit re performance as required • Weekly reconciliation of reports for Rent rebates • Weekly recording and monitor of all Benefits BACs payments • Assisting annually in the Closing of Accounts process in reviewing the level of bad debt provision for HB, against the debt reported on the relevant IWORLD reports • Provision of HB data for CIPFA Housing or benchmarking returns, as and when required • Assistance with reasonable provision of other subsidy related reporting not listed here.