Official UK procurement notice
Financial Management System · UK public procurement notice
Authority: Derby City Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionDerby City Council (the Council) on behalf of the Council, Derby Homes Limited (the Council's Arm's Length Management Organisation), and schools within the Derby City Council's boundaries, established a contract for a Financial Management System
CPV: Business transaction and personal business software development services · Business transaction and personal business software package
The lotProcurement structure
single lot · value publishedLot #1A contract for a Financial Management System which delivers the following functions:…AwardedRenewalPublished value£3,320,000
A contract for a Financial Management System which delivers the following functions: Budget setting and forecasting, Management Accounts and statement of accounts, Capital Accounting, Procurement to Pay, Accounts Receivable and Recovery, Cash Management, and Reporting. The initial contract period is 5 years, with options to extend the contract by a further period or periods of up to 5 years subject to satisfactory performance and business needs. The maximum contract period is 10 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Legal: 20%
- Quality: 56%
- price: 24%
Published award criteria (3)
- Legal: 20
- Quality: 56
- Price: 24
- Suitability
Please refer to the procurement documents
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 24 of 100 points: a 10% discount moves about 2.4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 9 Jul 2021, 13:03 BST
- Last source update
- 20 Apr 2022, 10:16 BST
- Authority reference
TD1769 (DN553358)- FTS notice number
2022/S 000-010258- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c63dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period following electronic notification to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under 'live contracts' section, select the relevant contract notice. Select the 'apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously). Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system. To register: On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide 'how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page. To search: On the opportunities portal home page (https://www.eastmidstenders.org), click on 'view opportunities'. On the 'Find Opportunities' page you can narrow your search. The 'Organisation' field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the login and register interest button and login to the East Mids tenders system to start the tender process. The East Mids tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive Pro-contract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids tenders system. Once you have registered your interest, the tender information will be moved to, and can be found on, the 'My Opportunities' page on the East Mids tenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
How it was run
Official noticeTender documents are also served through a separate tool: http://www.eastmidstenders.org ↗
- Submission deadline
- 19 Aug 2021, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
19 Aug 2021 → 20 Apr 2022 · 2 dates- Submission deadline19 Aug 2021, 10:00 BST
- Notice published20 Apr 2022, 10:16 BST
Notice history
2 events · 2 releases on Find a Tender · since 20 Apr 2022- Status changed to complete20 Apr 2022, 10:16 BST
- Buyer details updated20 Apr 2022, 10:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Technology One UK Limited | £3,320,000 † | — | Awarded |
Contracts
Contract 010258-2022-1 · Technology One UK Limited
- Signed
- 24 Dec 2021
- Value
- £3,320,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- Technology One UK LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria