Official UK procurement notice
Finance Systems · UK public procurement notice
Authority: Forth Valley College (Education)
What is being bought
Published requirement descriptionForth Valley College is seeking a Contractor to deliver the upgrade and implementation of a cloud-based financial management system, replacing its current on-premises Infor software. The solution must incorporate Infor SunSystems Cloud as the core financial record system, along with fully integrated software for purchase-to-payment, debtor management, Excel-based reporting and budgeting.
- Recurrence: August 2032
CPV: Financial analysis and accounting software package · Financial systems software package · Software support services
The lotProcurement structure
single lot · no lot value publishedLot #1Forth Valley College is seeking a Contractor to deliver the upgrade and implementation…AwardedRenewal
Forth Valley College is seeking a Contractor to deliver the upgrade and implementation of a cloud-based financial management system (the System). This will replace the current on-premises Infor SunSystems 6.3 software which is being moved by Infor to sustainable maintenance, as well as replacing all of the current bolt-on systems for reporting, budgeting, purchase-to-payment, and debtor management. The solution must incorporate Infor SunSystems Cloud as the core financial record system, along with fully integrated software for purchase-to-payment, debtor management, Excel-based reporting and budgeting.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (11)
- System Implementation Services: 10%
- Compliance with Specification Grid: 10%
- System Demonstration: Finance System Capabilities: 10%
- Data Protection and Cyber Security Risks: 10%
- Maintenance and Support Services: 9%
- Key Personnel and Customer Relationship Management: 7%
- System Innovation, Value Add and Future Roadmap: 5%
- Phase Out & Exit Strategy: 3%
- Fair Work Practices, and Equality, Diversity and Inclusion: 3%
- price: 30%
- Sustainability and Community Benefits: 3%
Published award criteria (11)
- System Implementation Services: 10
- Compliance with Specification Grid: 10
- System Demonstration: Finance System Capabilities: 10
- Data Protection and Cyber Security Risks: 10
- Maintenance and Support Services: 9
- Key Personnel and Customer Relationship Management: 7
- System Innovation, Value Add and Future Roadmap: 5
- Phase Out & Exit Strategy: 3
- Fair Work Practices, and Equality, Diversity and Inclusion: 3
- Sustainability and Community Benefits: 3
- Price: 30
- Economic & financial standing
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below.
Question 4B.6. The successful Tenderer will be required to provide two years of audited accounts or equivalent prior to award to the Agreement. If you are unable to provide the required accounting information – e.g. a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Agreement.
The College shall assess the financial accounts or banker’s letter submitted. It may seek further clarity if necessary and use all financial information submitted to ensure that the Tenderer has satisfactory economic and financial standing to meet the contract requirements. If analysis of a Tenderer’s financial position determines that additional measures are necessary to provide adequate assurance of the Tenderer’s financial strength to the College that Tenderer may or may not be required to provide additional guarantees. If such additional measures are not suitable or cannot be provided by the Tenderer, then the College reserves the right to disqualify the Tenderer.
Please confirm on the SPD on PCS that you can meet this requirement, and this information shall be provided when requested.
This information will be used to assess the Tenderers economic and financial standing and is deemed a minimum standard and is mandatory. A fail will result in el…
Minimum: Question 4B.5a Professional Indemnity Insurance – GBP2,000,000 each and every claim. Question 4B.5b Employer's (Compulsory) Liability Insurance – GBP5,000,000 each and every claim. Question 4B.5c Product Liability Insurance - GBP2,000,000 each and every claim. Pass = The Tendere… - Technical & professional ability
Question 4C.1.2
Tenderers are required to provide a minimum of 2 examples in the last 3 years to demonstrate that they have relevant experience.
Please provide examples and references including as a minimum a description of the services, client/ company name, total contract value and dates of delivery.
Minimum: Pass = The Tenderer has provided 2 examples that demonstrate relevant experience in the last three years. Fail = The Tenderer has not provided 2 examples of relevant experience in the last three years or the Tenderer has responded to the request but the examples provided are not …
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · August 2032
- First published
- 24 Mar 2025, 16:52 GMT
- Last source update
- 2 Mar 2026, 16:13 GMT
- Award evaluation window
- 26 Sept 2025 – …
- Authority reference
FIN-2025-01- FTS notice number
2026/S 000-018616- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f81eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: System Demonstrations are mandatory as part of this Invitation to Tender. These will take place during week commencing 27th October 2025. The total contact value is over 7 years including optional extensions. Agreements as part of this notice include: -Software subscription for SAC (budgeting, reporting and forecasting software), implementation services for SAC and Infor SunSystems (accounting software), and support services with NTT Data Business Solutions Limited for GBP420,814 over 7 years. -Software subscription for Infor SunSystems and YOOZ (purchase to pay system) with Infor (United Kingdom) Limited for GBP270,487 over 7 years. -Implementation services for YOOZ with YOOZ SAS for GBP12,825 for the initial 4 months of the agreement prior to Go Live. (SC Ref:825156)
How it was run
Official notice- Submission deadline
- 26 Sept 2025, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Sept 2025, 12:00 BST
Timeline
16 Jun 2025 → 2 Mar 2026 · 6 dates- Next notice expected16 Jun 2025, 00:00 BST
- Bids opened391 days ago26 Sept 2025, 12:00 BST
- Submission deadline391 days ago26 Sept 2025, 17:00 BST
- Contract starts291 days ago5 Jan 2026
- Bids must remain valid until258 days ago6 Feb 2026, 23:59 GMT
- Notice published234 days ago2 Mar 2026, 16:13 GMT
Notice history
5 events · 4 releases on Find a Tender · since 19 Aug 2025- Status changed to active19 Aug 2025, 14:03 BST
- Procurement method changed19 Aug 2025, 14:03 BST
- Deadline published: 26 Sept 2025, 12:00 BST19 Aug 2025, 14:03 BST
- Deadline moved to 26 Sept 2025, 17:00 BST25 Sept 2025, 16:19 BST+0 days · was 26 Sept 2025, 12:00 BST
- Status changed to complete2 Mar 2026, 16:13 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 26 Sept 2025 | 26 Sept 2025 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Sept 2025 | 26 Sept 2025 | +0 d |
Request received from tenderer.
Routine re-releases (4)
- 2025-03: 1 release · 24 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NTT Data Business Solutions | £704,126 † | — | Awarded |
Contracts
Contract 018616-2026-FIN-2025-01-1 · NTT Data Business Solutions
- Signed
- 5 Feb 2026
- Value
- £704,126
- Period
- … – 4 Jan 2031
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Camelon Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- NTT Data Business SolutionsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.